Office Manager, Human Resources

Welcome to Career Opportunities at Lindenwood University.

PLEASE READ: For all applications, please include your resume and cover letter. You may skip the "Quick Apply" page by simply clicking "Next" at the bottom of the page. When you arrive at the "Experience" page, you may upload all desired documents using the upload box labeled "Resume/CV." This is the appropriate box to upload all documents.

Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor's (employee, spouse, and dependent) and master's degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday - Friday), and winter break (Dec. 23 - Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

JOB TITLE SUMMARY

Job Title: Office Manager

Division: Human Resources

Evaluation Group: Staff

FLSA Status: Non-Exempt

Grade: A-11H

Reports To: Associate Vice President, Human Resources

Positions Supervised: N/A

Job Summary

We are seeking a highly organized and dynamic Office Manager to join our Human Resources (HR) team. This role is essential for ensuring the smooth day-to-day operations of the HR office while providing support in managing HR-related activities and special event planning. The office manager for human resources is responsible for the operational aspects of fiscal, purchasing, employment and payroll administration. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to multitask effectively.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Prepares, submits, summarizes and communicates budget information for the assigned area
• Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
• Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information, and reconciling purchases
• Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases
• Arranges and coordinates travel for department staff, faculty, incoming guests, and speakers
• Prepares and approves online payroll certification, reviewing and reconciling pay distribution
• Fulfills purchasing requirements for assigned areas
• Maintains data entry for University systems
• Manages HR-related administrative duties, including scheduling meetings, handling correspondence, and maintaining HR documentation
• Coordinates HR supplies, equipment, and office space needs
• Assists in the planning, coordination, and execution of company events, such as team-building activities, holiday parties, and employee recognition events
• Manages event logistics, including venue selection, catering, transportation, and event materials

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University's values
• Greets visitors, answers phones, responds to email, forwards messages and confirms appointments

Communication, Teamwork, and Collaboration

• Composes and prepares written documents and correspondence for the office, including memos, letters, presentation, and spreadsheets
• Prepares brochures or web site content for communication within internal departments or external audiences
• Supports employment administration and human resources processes

Job may require other duties as assigned.

Required Qualifications - An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.

• Bachelor's degree
• Minimum of 3 years' experience in an office or administrative capacity
• Experience working effectively with diverse populations and using critical thinking skills preferred

Knowledge, Skills and Abilities - May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and communication skills
• High attention to detail and a commitment to maintaining confidentiality.
• Highly organized with the ability to direct multiple projects simultaneously
• Ability to use good judgment, think critically, and collaborate

Work Environment - Environmental or atmospheric conditions commonly associated with the performance of this job's functions. Please click here to view Lindenwood University's flexible work designation descriptions.

• General office setting
• Non-Standard Flex

Physical Abilities - The physical demands described below are representative of those that must be met by an employee to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function
• Ability to lift up to 10 pounds

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.