Staff Accountant

Vaco is hiring for a Staff Accountant opportunity in Moraine OH. This is a direct hire position that is fully onsite. 

Job Purpose

The job cost accountant is responsible for all activities required to prepare and support the monthly Work-in-Process (WIP) report. This position plays a key role by interfacing with operations on a regular basis to ensure all project-related financial information is reported accurately and timely.

Essential Duties

• Ensure all deposits are properly processed, which includes preparing the bank deposit, Viewpoint posting, distribution and pVault indexing on a daily basis.
• Monitor incoming owner payment ACH banking activity.
• Support and help manage the month-end WIP process.
• Assist with accounting audits and requests.
• Direct collaboration with operations and accounts payable department to ensure accurate accounting is achieved.
• Assist with the monthly Joint Venture accounting.
• Responsible for project setups in Viewpoint.
• Assist/manage the job close out process.
• Manages job cost allocations and reporting.
• Identify process improvements through leveraging technology and analyzing current processes.

This Job description is not all inclusive. Other duties and responsibilities may be assigned from time to time and this job description may be revised with or without notice.

Additional Duties

• Coordinate with the owner to establish ACH funding.
• Roll the monthly and quarterly spreadsheets for the WIP and Joint Venture financials.
• Manage the intercompany billings for self-perform projects, including reconciliation of the primary project’s subcontract(s).
• Review and post monthly owner pay applications.
• Manage owner setups in Viewpoint.
• Contra billings and reconciliation of planned deltas.
• Assist in the year-end financial audit including preparing confirmations.
• Become a primary Viewpoint resource for the following modules: PM, JC, JB, SL & AR.
• Assists with the gross margin and override process including preparation of monthly management reports.
• Assist and prepare month-end entries including elimination and over/under billings.
• Provide analytical review of the cost and billings report to ensure GAAP matching principles are followed.
• Become a primary contact for joint venture accounting partners and project team.
• Create templates for spreadsheets, imports, and various other forms.
• Assist with various accounting department projects and initiatives.

Reporting Relationships

Position reports to: Job Cost Controller

Competencies

• Proficiency with office equipment and computers.
• Proficiency in the management of workflows.
• Demonstrated communication and mathematical skills.
• Demonstrated ability to multi-task.
• Stress and time management skills.
• Well-organized, self-motivated, able to proficiently perform duties with little supervision or guidance.
• Teamwork attitude with a problem-solving approach.
• Must be willing to work full time in office (not a remote position).