Purchasing Agent I

Ship Repair Purchasing Agent I

CLASSIFICATION (FLSA): NONEXEMPT

SUMMARY/OBJECTIVE

The Purchasing Agent I will be responsible for the end to end process of raising authorized purchase orders to fulfil the buying requirements of the Company.

ESSENTIAL FUNCTIONS / DUTIES

• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Interacting with Computers using computers and computer systems including hardware and software.
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain and review purchasing files, reports and price lists.
• Compare price, specifications and delivery dates in order to determine the best bid among potential suppliers.
• Performing Administrative Activities, performing day to day administrative tasks such as maintaining information files and processing paperwork.
• Respond to customer and supplier inquiries about order status, changes or cancellations.
• Developing constructive and cooperative working relationships with both internal colleagues and external suppliers, and maintaining them over time.
• Identify and relate any issues and(or) updates with orders, administrative paperwork, suppliers to Purchasing Manager and Purchasing Team.
• Finds and researches new suppliers/vendors.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Must adhere to a promote ALL company safety policies and promote a clean and safe work environment.

PHYSICAL DEMANDS

The Purchasing Agent I must be able to meet and successfully perform the essential functions of this job. The following physical demands are representative to the position.

The position is active and requires extensive standing, walking, sitting, bending, kneeling, stooping, crawling, climbing, and crouching. Along with such movements, employee is required to lift parts/machinery of up to 75 pounds. Additional demands are listed below:

• Able to lift, carry, and or push up to 50 - 75 lbs. throughout the shift (including overtime)

* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

KNOWLEDGE / SKILLS

• Good knowledge of the Microsoft Suite (Word, Excel, Access, PowerPoint etc).
• Good Administration skills
• Good Organizational skills
• Good Customer service skills
• Good phone etiquette
• Good communication skills
• Ability to handle challenging situations
• Works as a great team member

COMPETENCIES

• Communication Proficiency
• Flexibility (Job duties & schedule)
• Work well with others in all areas where SCW&M is performing work
• Follow verbal/written instructions
• Able to work independently
• Teamwork orientation

SUPERVISORY RESPONSIBILTY

Purchasing Agent, I position has no supervisory responsibilities.

POSITION TYPE / HOURS OF WORK

This is a full-time position, 40 hours per week. Schedule is Monday- Friday, 6:00 a.m. to 2:30 p.m. / 2:30 p.m. to 11:00 p.m. (swing shifts dependent on work load). Occasional overtime and weekend work may be required based on production needs.

REQUIRED EDUCATION AND EXPERIENCE

• Must have U.S. High School Diploma or GED Diploma.
• Must have a minimum of 1 year of Purchasing experience.
• Must be able to speak and understand fluent English.

WORK AUTHORIZATION CLEARANCE

For E-verify and contract security purposes (including ship access lists), all employees MUST present a valid export document. Acceptable documents are U.S. Birth Certificate, Certificate of Naturalization, Passport, Passport Card and Permanent Resident Card.

OTHER

Please consider that duties, responsibilities, and all other points specified in this description can change at any time with or without notice.