Southcoast Welding and Manufacturing
Purchasing Agent II
Southcoast Welding and Manufacturing, Chula Vista, CA, United States
Ship Repair Purchasing Agent II
CLASSIFICATION (FLSA):NONEXEMPT
SUMMARY/OBJECTIVE
The Purchasing Agent II will be responsible for the end to end process of raising authorized purchase orders to fulfil the buying requirements of the Company. Purchasing Agent II will also be responsible of day to day requirements of IDR submittals. Purchasing Agent II is responsible of overseeing shipping and receiving department and work in conjunction with shipping and receiving coordinator.
ESSENTIAL FUNCTIONS / DUTIES
The Purchasing Agent II must be able to meet and successfully perform the essential functions of this job. The following physical demands are representative to the position.
The position is active and requires extensive standing, walking, sitting, bending, kneeling, stooping, crawling, climbing, and crouching. Along with such movements, employee is required to lift parts/machinery of up to 75 pounds. Additional demands are listed below:
KNOWLEDGE / SKILLS
Purchasing Agent II position has no supervisory responsibilities.
POSITION TYPE / HOURS OF WORK
This is a full-time position, 40 hours per week. Schedule is Monday- Friday, 6:00 a.m. to 2:30 p.m. / 2:30 p.m. to 11:00 p.m. (swing shifts dependent on work load). Occasional overtime and weekend work may be required based on production needs.
REQUIRED EDUCATION AND EXPERIENCE
WORK AUTHORIZATION CLEARANCE
For E-verify and contract security purposes (including ship access lists), all employees MUST present a valid export document. Acceptable documents are U.S. Birth Certificate, Certificate of Naturalization, Passport, Passport Card and Permanent Resident Card.
OTHER
Please consider that duties, responsibilities, and all other points specified in this description can change at any time with or without notice.
CLASSIFICATION (FLSA):NONEXEMPT
SUMMARY/OBJECTIVE
The Purchasing Agent II will be responsible for the end to end process of raising authorized purchase orders to fulfil the buying requirements of the Company. Purchasing Agent II will also be responsible of day to day requirements of IDR submittals. Purchasing Agent II is responsible of overseeing shipping and receiving department and work in conjunction with shipping and receiving coordinator.
ESSENTIAL FUNCTIONS / DUTIES
- Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
- Interacting with Computers using computers and computer systems including hardware and software.
- Review requisition orders in order to verify accuracy, terminology, and specifications.
- Prepare, maintain and review purchasing files, reports and price lists.
- Compare price, specifications and delivery dates in order to determine the best bid among potential suppliers.
- Performing Administrative Activities, performing day to day administrative tasks such as maintaining information files and processing paperwork.
- Respond to customer and supplier inquiries about order status, changes or cancellations.
- Developing constructive and cooperative working relationships with both internal colleagues and external suppliers, and maintaining them over time.
- Identify and relay any issues and(or) updates with orders, administrative paperwork, suppliers to Purchasing Manager and Purchasing Team.
- Finds and researches new suppliers/vendors.
- Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
- Review drawings and work specifications to dissect the material list and essential information to relay it to subcontractors.
- Review and analyze any Purchase Order discrepancies.
- Review and analyze any invoice discrepancies with the help of accounts payable.
- Expedite orders as necessary to meet time-sensitive deadlines.
- Review IDR's and proof-read for accuracy.
- Create spreadsheets and data logs to keep track of IDR's and answers.
- Create and update weekly material logs for SCW&M 009-001 requirement.
- Create and update custom spreadsheets upon request from SCW&M Vice President and(or) Purchasing Supervisor.
- Oversee shipping and receiving and handle administrative duties. (Shipping and receiving log, packing slips, follow-up on open orders and returns.)
- Must adhere to a promote ALL company safety policies and promote a clean and safe work environment.
The Purchasing Agent II must be able to meet and successfully perform the essential functions of this job. The following physical demands are representative to the position.
The position is active and requires extensive standing, walking, sitting, bending, kneeling, stooping, crawling, climbing, and crouching. Along with such movements, employee is required to lift parts/machinery of up to 75 pounds. Additional demands are listed below:
- Able to lift, carry, and or push up to 50 - 75 lbs. throughout the shift (including overtime)
KNOWLEDGE / SKILLS
- Good knowledge of the Microsoft Suite (Word, Excel, Access, PowerPoint etc).
- Good Administration skills
- Good Organizational skills
- Good Customer service skills
- Good phone etiquette
- Good communication skills
- Ability to handle challenging situations
- Works as a great team member
- Communication Proficiency
- Flexibility (Job duties & schedule)
- Work well with others in all areas where SCW&M is performing work
- Follow verbal/written instructions
- Able to work independently
- Teamwork orientation
Purchasing Agent II position has no supervisory responsibilities.
POSITION TYPE / HOURS OF WORK
This is a full-time position, 40 hours per week. Schedule is Monday- Friday, 6:00 a.m. to 2:30 p.m. / 2:30 p.m. to 11:00 p.m. (swing shifts dependent on work load). Occasional overtime and weekend work may be required based on production needs.
REQUIRED EDUCATION AND EXPERIENCE
- Must have U.S. High School Diploma or GED Diploma.
- Must have a minimum of 2-3 years of Purchasing experience.
- Must be able to speak and understand fluent English.
WORK AUTHORIZATION CLEARANCE
For E-verify and contract security purposes (including ship access lists), all employees MUST present a valid export document. Acceptable documents are U.S. Birth Certificate, Certificate of Naturalization, Passport, Passport Card and Permanent Resident Card.
OTHER
Please consider that duties, responsibilities, and all other points specified in this description can change at any time with or without notice.