Senior Executive Assistant Job at LHH in Chicago

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LHH provided pay range

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LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Executive Assistant to join their team in Chicago, IL. You will play a crucial role in managing the daily operations of the executive office, including calendaring, project management, and event planning. The ideal candidate will be a polished communicator with strong organizational skills, a keen eye for detail, and the ability to handle multiple priorities with discretion. Competitive Salary and Benefits Package (PTO, Medical, Dental, Vision, Retirement, and Life Insurance) are offered.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the CEO and EVP, including managing their calendars, scheduling meetings, and handling all phone calls to the CEO’s line.
• Calendar Management: Manage multiple executive’s calendars in Outlook, including handling multiple time zones, locations, and booking conference rooms.
• Travel Arrangements: Coordinate and manage travel arrangements, including flights, accommodations, and transportation.
• Expense Management: Prepare and submit expense reports for the CEO and EVP, ensuring accuracy and adherence to company policies.
• Meeting Coordination: Schedule and organize business meetings, lunches, dinners, and other executive events.
• Communication: Prepare and proofread correspondence and presentations.
• Reporting and Documentation: Prepare and manage reports, including corporate budgets for general and administrative expenses.
• Special Projects: Manage and track deadlines for projects, maintain project timelines, and status updates.
• Event Planning: Plan and execute company-wide events, ensuring all details are managed efficiently.
• Meeting Management: Coordinate and follow up on Management and Executive Meetings, ensuring all action items are addressed and deadlines are met.
• Design and Creative Support: Utilize Adobe Creative Suite to assist with design and presentation needs.

Technology:

• Microsoft Office Suite: Proficient in Outlook, Teams, Word, PowerPoint, and Excel.
• Excel: Basic formulas, sums, graphs, and advanced functions like pivot tables, SUMIF, and MATCH/INDEX.
• PowerPoint: Creating and manipulating presentations.
• Adobe: Editing and managing documents.

Qualifications and Skills:

• Bachelor’s Degree preferred.
• Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Proficiency in Microsoft Office Suite and advanced Excel skills required.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Strong organizational skills with the ability to manage multiple priorities.
• Adaptability to rapidly changing priorities.
• Ability to work independently with excellent judgment.
• Demonstrated ability to interact effectively with individuals at all levels of the organization.

If you are a passionate Executive Assistant looking for a new and rewarding career, please apply today! You don’t want to miss out on this opportunity!

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.lhh.com/candidate-privacy/

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Analyst, and Writing/Editing

Industries

• Construction, Professional Services, and Real Estate

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