Mack & Associates, Ltd. is hiring: Executive Assistant in Chicago

Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $90,000.00/yr

A dynamic financial services firm in Chicago is seeking a highly skilled Executive Assistant to provide exceptional support to a C-level executive. This role is 100% remote, however it does require weekly mail pick up in the South Loop area. The position offers a competitive salary of $70,000 - $90,000, along with comprehensive benefits, including paid time off (PTO), health insurance, and a 401(k) plan. This is an exciting opportunity for a proactive and resourceful Executive Assistant to join a high-performing team.

Key Responsibilities of the Executive Assistant:

• Manage complex calendar scheduling and coordinate meetings across multiple time zones.
• Arrange and oversee domestic and international travel logistics.
• Provide administrative support and act as a liaison between executives and internal/external stakeholders.
• Draft, review, and manage email correspondence and high-priority communications.
• Support special projects and ensure deadlines are met.
• Organize and track project workflows, ensuring seamless execution.

Qualifications of the Executive Assistant:

• Proven experience supporting C-level executives in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with impeccable attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining professionalism and discretion.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative