Executive Assistant Job at Mack & Associates, Ltd. in Chicago

Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $25.00/hr

Are you a detail-oriented professional with a knack for organization and a passion for excellence? An industry-leading financial services company in the heart of Chicago is seeking an exceptional Executive Assistant for a temporary assignment lasting 8 months to 1 year. This role is your chance to shine in a fast-paced, collaborative environment, providing invaluable support to senior leadership and making a tangible impact on the company’s success.

Key Responsibilities of the Executive Assistant:

• Masterfully manage executive calendars, coordinate meetings, and ensure appointments run seamlessly.
• Craft polished correspondence, reports, and presentations that make an impression.
• Plan flawless itineraries, from booking flights to arranging accommodations, leaving no detail overlooked.
• Organize and maintain electronic files with precision and confidentiality.
• Act as the primary liaison between executives and stakeholders, fostering strong relationships.
• Plan and execute high-impact meetings and events, complete with detailed agendas and comprehensive minutes.
• Contribute to special initiatives and tackle diverse administrative tasks with efficiency and enthusiasm.

Qualifications of the Executive Assistant:

• Demonstrated experience as an Executive Assistant or in a similar role, ideally within financial services.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Unparalleled attention to detail and the ability to juggle multiple priorities.
• Outstanding written and verbal communication skills.
• Thrive in a fast-paced setting with tight deadlines.
• A polished demeanor and the ability to handle sensitive information with the utmost discretion.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Referrals increase your chances of interviewing at Mack & Associates, Ltd. by 2x.

Benefits

• Medical insurance
• 401(k)