Senior Accounting Manager

Overview:The Senior Accounting Manager supervises the Accounts Receivable and Accounts Payable functions ensuring timely and accurate transaction recording, payment of vendors, application of cash, and setting and measuring goals for both cash receipts and timely payable invoice processing. The Senior Accounting Manager also substantially supports the sales tax reconciliation and return filings, annual 1099 reporting and monitoring of credit for customers.Essential Duties and Responsibilities:Accounts Receivable/Sales Tax:Supervise/mentor the AR Supervisor while setting and measuring collection goalsEnsure banking entries are completed timely by the teamReconcile sales tax and revenue between Avalara and the GL, ensuring that invoices are properly captured in Avalara, adjustments are made as neededEnsure monthly use tax is recorded and reported in GL and AvalaraMonitor and ensure monthly/quarterly sales & use tax returns are completed in AvalaraHandle all state inquiries for sales tax returnsReview customer credit limits as needed proposing changesMonitor daily credit holds, releasing per policy, requiring payment and/or escalating to upper management for reviewEnsure SOX controls are operating effectively and properly documentedAccounts Payable:Supervise AP staff (3), setting measurable goals for invoice processingAP automation system (DocLib) subject matter expert, lead upgrade implementationA/P weekly disbursement runs (preparing list for approval, reviewing all invoices for correct processing, ensuring payments are completed and any follow ups notes from review are done)Monitor prepayments for accurate and timely disposition and ensuring no duplication of payment is madeEnsure timely response to vendor inquiries, resolving disputes/ensuring reconciliation of records, clearing old items, ensuring the team is monitoring the unmatched and resolving open itemsEnsure the team completes all month end responsibilities (DocLib accrual support, AP invoices accrual support) timely and accuratelyEnsure credit card transactions are recorded timely and accurately and complete the monthly reconciliationPrepare monthly supplier spend report for PurchasingPartner with Purchasing to remove “prepayment” requirements for domestic vendorsResponsibility for annual tax compliance (1099s, 1042s)California contractor reporting (monthly)Review of new Supplier set up in QAD for accuracy, completenessEnsure SOX controls are operating effectively and properly documentedOther:Prepare journal entries for reclasses/corrections as requiredDocument procedures and streamline transaction processing to improve efficienciesComplete monthly balance sheet reconciliations as assigned (sales tax)Quarterly/Annual Schedule preparation for review/audit as applicableComplete ad hoc reporting and analysis as requestedOther duties as assignedRequired Knowledge, Skills and Abilities:Strong MS ExcelSolid understanding of U.S. GAAPAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ration, and percent.Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Must have good phone skills and interact well with others.Must present themselves as a professional always.Requires minimal supervision.Supervisory Responsibilities:NoneEducation, Experience, and Training:Bachelor’s Degree in Accounting or Finance; minimum 8 years’ Accounting experience.Must be flexible and adaptable to change.Self-motivated with the ability to prioritize multiple projects under tight deadlines and work independentlyAbility to work professionally with all levels of management.Support our company values (Customer Focused, Agility, Sense of Urgency, Respect).Training to be completed per the training plan for this position as maintained in the document control systemThe training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basisCertificates, Licenses, Registrations:NoneComputer Skills:ERPMS Office (Excel, Word, PowerPoint, Outlook)

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