Executive Assistant

We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today.Working ArrangementHybridJob DescriptionThe OpportunityThe Executive Assistant role provides comprehensive administrative support to the Chief Compliance Officer (CCO) of Manulife Investment Management. Working directly with the CCO, this role proactively contributes to the overall efficiency and effectiveness of the organization, elevating focus and productivity.ResponsibilitiesCalendar management: Manage, maintain, and coordinate the CCO’s complex schedule by prioritizing conflicting demands, exercising discretion in committing time, and scheduling meetings involving senior level internal and external participants including clients, regulators, and vendor partners. Oversee logistical details such as meeting rooms, audio-visual and technology requirements to ensure seamless execution. Monitor and track scheduling requests.Meeting management: Assist with planning, organizing, and executing weekly calls, events, and meetings involving the CCO. Prepare and distribute information packages for meetings (i.e., agendas, handouts, presentations), minute taking, summarize next steps, and follow up on action items.Reporting and strategic priorities: Create and edit reports, spreadsheets, charts, presentations or other correspondence as requested. Support the CCO on reporting and strategic priorities.Stakeholder management: Represent the CCO with the utmost professionalism. Work collaboratively with all levels of the organization across multiple business lines and geographies, managing relationships with empathy, tact, and diplomacy. Determine priority of matters of attention for the CCO redirect matters to staff to handle, or handle matters personally, as appropriate.Travel arrangement: Coordinate and arrange complex travel (domestic and international) including developing detailed itineraries and managing logistics.Expense reports: Prepare, reconcile, and submit expense reports on behalf of the CCO.Administrative support: Provide general administrative support including maintaining office supplies, preparing documents for signature, business continuity plan coordination, invoice payment support, and space management.What motivates you?You obsess about customers, listen, engage and act for their benefit.You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.You thrive in teams and enjoy getting things done together.You take ownership and build solutions, focusing on what matters.You do what is right, work with integrity and speak up.You share your humanity, helping us build a diverse and inclusive work environment for everyone.What we are looking forSkills:Keen business judgment, professionalism, and discretion in handling sensitive and confidential financial, legal, personnel and company information.Strong proficiency in Microsoft Office suite (Outlook, Teams, Word, PowerPoint, and Excel).Confident communicator with strong written and verbal communication skills.Ability to accurately summarize meeting topics and conversations.Aptitude for building and maintaining strong relationships.Proactive and independent with a strong sense of ownership and accountability.Adaptability and continuous improvement mindset with a focus on anticipating needs, prioritizing, solving problems and thinking critically.Great attention to detail and highly organized.Thrives in a fast-paced environment.Positive attitude.Qualifications:Bachelor’s degree or equivalent work experience.Minimum of two years’ work experience in a corporate environment as an executive assistant or in a similar role.Experience in financial services and project management experience are beneficial but not required.What can we offer you?A competitive salary and benefits packages.A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.A focus on growing your career path with us.Flexible work policies and strong work-life balance.Professional development and leadership opportunities.Our commitment to youValues-first culture: We lead with our Values every day and bring them to life together.Boundless opportunity: We create opportunities to learn and grow at every stage of your career.Continuous innovation: We invite you to help redefine the future of financial services.Delivering the promise of Diversity, Equity and Inclusion: We foster an inclusive workplace where everyone thrives.Championing Corporate Citizenship: We build a business that benefits all stakeholders and has a positive social and environmental impact.#LI-JH#LI-HybridAbout Manulife and John HancockManulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions. At the end of 2022, we had more than 40,000 employees, over 116,000 agents, and thousands of distribution partners, serving over 34 million customers. At the end of 2022, we had $1.3 trillion (US$1.0 trillion) in assets under management and administration, including total invested assets of $0.4 trillion (US $0.3 trillion), and segregated funds net assets of $0.3 trillion (US$0.3 trillion). We trade as ‘MFC’ on the Toronto, New York, and the Philippine stock exchanges, and under ‘945’ in Hong Kong.Manulife is an Equal Opportunity EmployerAt Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact recruitment@manulife.com.Salary & BenefitsThe annual base salary for this role is listed below.Primary LocationBoston, MassachusettsSalary range is expected to be between$43,800.00 USD - $73,000.00 USDIf you are applying for this role outside of the primary location, please contact recruitment@manulife.com for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.Manulife/John Hancock offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension/401(k) savings plans and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in the U.S. includes up to 11 paid holidays, 3 personal days, 150 hours of vacation, and 40 hours of sick time (or more where required by law) each year, and we offer the full range of statutory leaves of absence.Know Your Rights

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Pay TransparencyCompany: John Hancock Life Insurance Company (U.S.A.)

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