Rutgers University
Sr. Department Administrator SPVR
Rutgers University, New Brunswick, New Jersey, us, 08933
Position Summary:
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Sr. Department Administrator SPVR. Reporting to the Vice Chancellor for Enrollment Services & Experience and working directly with the Sr. Budget Manager in the Chancellor's Office, the position oversees the key fiscal, facilities, and human resource elements within the Division of Enrollment Services & Experience that include accounting, budgeting, purchasing, human resources management, and facilities.
The position will be responsible for and not limited to the following:
Provide leadership for program support, event management, and other administrative functions.
Provide leadership and expertise in fiscal and human resource management for the Division's administrative coordinators, business assistants, business specialists, and business managers - the ESE budget team (including Admissions, Cashiering, Financial Aid, ID Services, myRUN One Stop, PreCollege, Registrar, and Student Accounting).
Oversee the day-to-day operations and administration of the Division, including budget management, staff, ensuring an inviting atmosphere for students, faculty, and community members while administering Enrollment Management in a customer-friendly, service-oriented manner.
Work closely with members of the ESE budget team, with responsibility for accounts, internal and external grants, approving employee and student staff payroll, and all other financial matters.
Analyze revenues and expenditures, develop budget proposals and projections, and execute the monthly closing process.
Analyze and review financial data and prepare financial documents and reports for internal and external purposes.
Participate in planning and analysis of financial implications of operational decisions.
Provide direction, anticipate and resolve complex functional needs, develop and recommend policies to improve operational efficiency and compliance.
Work directly with the Business Manager in the Chancellor's Office.
Maintain records on expenditures, regularly reconcile accounts, and review reports to ensure accounts are within budget.
Perform professional work requiring general knowledge and understanding of a variety of accounting/finance concepts, principles, theories, practices, regulations, and terminology.
Effectively communicate financial reporting and budget data in a manner that is clear and consistent with all stakeholders.
Coordinate assigned administrative functions and daily operations for the Division of Enrollment Services & Experience.
Coordinate work assignments for the ESE budget team not under direct supervision to ensure efficient operations.
Provide timely and accurate information in response to requests and in advising on the policies and processes within the Division of Enrollment Services & Experience.
Responsible for the hiring, firing, and evaluation of employees under supervision on day-to-day operations and administration of the Division of Enrollment Services & Experience.
Able to multitask in a fast-paced, customer service-focused environment with an understanding of the mission, vision, role, and goals of the Division of Enrollment Services & Experience, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals.
Minimum Education and Experience:
Requires a bachelor's degree in accounting, finance, business administration, or a related field.
Requires a minimum of five (5) years of experience in an executive-level administrative position with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.
City:
Newark
State:
NJ
Equipment Utilized:
Position regularly uses MS Office Suite, Cornerstone, Marketplace, Discoverer, ARS, ROCS, RAPSS, HCM, E-Verify, ECRT, Blackboard, Sakai, and any and all systems Rutgers University (RU) uses for budget management, grants management and accounting, expense reimbursement, parking, telephones, payroll, recruitment, personnel management, scheduling, facilities and space management.
Posting Number:
24ST1802
#J-18808-Ljbffr
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Sr. Department Administrator SPVR. Reporting to the Vice Chancellor for Enrollment Services & Experience and working directly with the Sr. Budget Manager in the Chancellor's Office, the position oversees the key fiscal, facilities, and human resource elements within the Division of Enrollment Services & Experience that include accounting, budgeting, purchasing, human resources management, and facilities.
The position will be responsible for and not limited to the following:
Provide leadership for program support, event management, and other administrative functions.
Provide leadership and expertise in fiscal and human resource management for the Division's administrative coordinators, business assistants, business specialists, and business managers - the ESE budget team (including Admissions, Cashiering, Financial Aid, ID Services, myRUN One Stop, PreCollege, Registrar, and Student Accounting).
Oversee the day-to-day operations and administration of the Division, including budget management, staff, ensuring an inviting atmosphere for students, faculty, and community members while administering Enrollment Management in a customer-friendly, service-oriented manner.
Work closely with members of the ESE budget team, with responsibility for accounts, internal and external grants, approving employee and student staff payroll, and all other financial matters.
Analyze revenues and expenditures, develop budget proposals and projections, and execute the monthly closing process.
Analyze and review financial data and prepare financial documents and reports for internal and external purposes.
Participate in planning and analysis of financial implications of operational decisions.
Provide direction, anticipate and resolve complex functional needs, develop and recommend policies to improve operational efficiency and compliance.
Work directly with the Business Manager in the Chancellor's Office.
Maintain records on expenditures, regularly reconcile accounts, and review reports to ensure accounts are within budget.
Perform professional work requiring general knowledge and understanding of a variety of accounting/finance concepts, principles, theories, practices, regulations, and terminology.
Effectively communicate financial reporting and budget data in a manner that is clear and consistent with all stakeholders.
Coordinate assigned administrative functions and daily operations for the Division of Enrollment Services & Experience.
Coordinate work assignments for the ESE budget team not under direct supervision to ensure efficient operations.
Provide timely and accurate information in response to requests and in advising on the policies and processes within the Division of Enrollment Services & Experience.
Responsible for the hiring, firing, and evaluation of employees under supervision on day-to-day operations and administration of the Division of Enrollment Services & Experience.
Able to multitask in a fast-paced, customer service-focused environment with an understanding of the mission, vision, role, and goals of the Division of Enrollment Services & Experience, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals.
Minimum Education and Experience:
Requires a bachelor's degree in accounting, finance, business administration, or a related field.
Requires a minimum of five (5) years of experience in an executive-level administrative position with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.
City:
Newark
State:
NJ
Equipment Utilized:
Position regularly uses MS Office Suite, Cornerstone, Marketplace, Discoverer, ARS, ROCS, RAPSS, HCM, E-Verify, ECRT, Blackboard, Sakai, and any and all systems Rutgers University (RU) uses for budget management, grants management and accounting, expense reimbursement, parking, telephones, payroll, recruitment, personnel management, scheduling, facilities and space management.
Posting Number:
24ST1802
#J-18808-Ljbffr