University of California - Santa Barbara
Financial Administrative Assistant
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Payroll Title:
BLANK AST 3 (004722)
Job Code:
004722
Job Open Date:
8/5/24
Application Review Begins:
8/20/24
Department Code (Name):
ASTD (ASSOCIATED STUDENTS)
Percentage of Time:
100
Union Code (Name):
CX
Employee Class (Appointment Type):
Staff: Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program):
PSS
Salary Grade:
STEPS
Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $28.44/hr. to $31.89/hr.
Full Salary Range:
The full salary range for this position is $28.44/hr. to $40.76/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location:
University Center - 2537
Working Days and Hours : M-F 8-5
Benefits Eligibility:
Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable:
In-Person Only
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.
Brief Summary of Job Duties:
Provides comprehensive coordination of financial activities and record keeping practices for the Department of Associated Students. Supervises the preparation of minutes for Senate, Business and Finance Committee and various Boards and Committees, with particular emphasis on the tracking and routing of financial commitments approved by Student Leadership. Designs and implements transactional and recordkeeping processes. Reviews and processes invoices and disbursement obligations for A.S. Admin; A.S. Units; student entities and manages the underlying paperwork to pay vendor bills and student reimbursements. Tracks action items and financial approvals of all A.S. Boards and Committees. Administers philanthropic giving practices.
Qualifications:
Required Qualifications:
Associate's Degree or equivalent experience
1-3 years Computer skills and experience of Microsoft suite products
1-3 years Accounts payable or general accounting experience
1-3 years Adaptability, including implementing frequent changes in regulations, policies and procedures.
1-3 years Billing, accounts payable or accounts receivable experience
1-3 years Demonstrated ability to independently prioritize, edit and proofread materials, organize and multi-task with frequent interruptions and meet critical deadlines with a high degree of professionalism.
1-3 years Experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (b) at least 1 year must have been in a project management, supervisory or managerial capacity or (c) any equivalent combination of the required experience and substitutions below.
1-3 years Experience with accounts receivable with troubleshooting ability to reconcile account balances, recognize unusual data, and interpret data.
Preferred Qualifications:
Bachelor's Degree
1-3 years Experience working in a university setting
1-3 years Knowledge and understanding of University accounting and financial policies and controls.
1-3 years Experience with UC systems such as Gateway, Data Warehouse, GUS, UC Travel, etc.
1-3 years Experience with university financial systems strongly preferred.
Special Conditions of Employment:
Satisfactory criminal history background check. UCSB is a Tobacco-Free environment.
Job Functions and Percentages of Time:
40% Record Coordination & Administration:
Provides comprehensive coordination of record keeping practices for Associated Students. Manages all aspects of recordkeeping and minute taking operations. Responsible for training minute takers, overseeing quality of content and evaluation. Implements the departments system of record keeping, determines and reviews procedures and filing systems.
30% Financial Operations:
Provides financial, budget and administrative support. Assists with tracking department expenses, allocated budgets, advising on and reconciling internal and external expense accounts routinely.
25% Philanthropic Giving Administration:
Assists prospective applicants in facilitating the eligibility of their proposal. Monitors the progress of projects funded by reviewing project progress reports, advising project coordinators, conducting site visits, and tracking project data to ensure compliance with the grant agreement.
5% Administrative Support:
Provides general Administrative Support for the A.S. Administrative Office and the Assistant Director for Finance & Budget.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.
Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
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BLANK AST 3 (004722)
Job Code:
004722
Job Open Date:
8/5/24
Application Review Begins:
8/20/24
Department Code (Name):
ASTD (ASSOCIATED STUDENTS)
Percentage of Time:
100
Union Code (Name):
CX
Employee Class (Appointment Type):
Staff: Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program):
PSS
Salary Grade:
STEPS
Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $28.44/hr. to $31.89/hr.
Full Salary Range:
The full salary range for this position is $28.44/hr. to $40.76/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location:
University Center - 2537
Working Days and Hours : M-F 8-5
Benefits Eligibility:
Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable:
In-Person Only
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.
Brief Summary of Job Duties:
Provides comprehensive coordination of financial activities and record keeping practices for the Department of Associated Students. Supervises the preparation of minutes for Senate, Business and Finance Committee and various Boards and Committees, with particular emphasis on the tracking and routing of financial commitments approved by Student Leadership. Designs and implements transactional and recordkeeping processes. Reviews and processes invoices and disbursement obligations for A.S. Admin; A.S. Units; student entities and manages the underlying paperwork to pay vendor bills and student reimbursements. Tracks action items and financial approvals of all A.S. Boards and Committees. Administers philanthropic giving practices.
Qualifications:
Required Qualifications:
Associate's Degree or equivalent experience
1-3 years Computer skills and experience of Microsoft suite products
1-3 years Accounts payable or general accounting experience
1-3 years Adaptability, including implementing frequent changes in regulations, policies and procedures.
1-3 years Billing, accounts payable or accounts receivable experience
1-3 years Demonstrated ability to independently prioritize, edit and proofread materials, organize and multi-task with frequent interruptions and meet critical deadlines with a high degree of professionalism.
1-3 years Experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (b) at least 1 year must have been in a project management, supervisory or managerial capacity or (c) any equivalent combination of the required experience and substitutions below.
1-3 years Experience with accounts receivable with troubleshooting ability to reconcile account balances, recognize unusual data, and interpret data.
Preferred Qualifications:
Bachelor's Degree
1-3 years Experience working in a university setting
1-3 years Knowledge and understanding of University accounting and financial policies and controls.
1-3 years Experience with UC systems such as Gateway, Data Warehouse, GUS, UC Travel, etc.
1-3 years Experience with university financial systems strongly preferred.
Special Conditions of Employment:
Satisfactory criminal history background check. UCSB is a Tobacco-Free environment.
Job Functions and Percentages of Time:
40% Record Coordination & Administration:
Provides comprehensive coordination of record keeping practices for Associated Students. Manages all aspects of recordkeeping and minute taking operations. Responsible for training minute takers, overseeing quality of content and evaluation. Implements the departments system of record keeping, determines and reviews procedures and filing systems.
30% Financial Operations:
Provides financial, budget and administrative support. Assists with tracking department expenses, allocated budgets, advising on and reconciling internal and external expense accounts routinely.
25% Philanthropic Giving Administration:
Assists prospective applicants in facilitating the eligibility of their proposal. Monitors the progress of projects funded by reviewing project progress reports, advising project coordinators, conducting site visits, and tracking project data to ensure compliance with the grant agreement.
5% Administrative Support:
Provides general Administrative Support for the A.S. Administrative Office and the Assistant Director for Finance & Budget.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.
Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
#J-18808-Ljbffr