University of California
Financial Administrative Assistant
University of California, Santa Barbara, California, us, 93190
Department Code (Name):
ASTD (ASSOCIATED STUDENTS)Percentage of Time:
100Union Code (Name):
CXEmployee Class (Appointment Type):
Staff: CareerFLSA Status:
Non-ExemptSalary Grade:
STEPSHiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $28.44/hr. to $31.89/hr.Full Salary Range:
The full salary range for this position is $28.44/hr. to $40.76/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.Work Location:
University Center - 2537Working Days and Hours:
M-F 8-5Benefits Eligibility:
Full BenefitsType of Remote or Hybrid Work Arrangement, if applicable:
In-Person OnlySpecial Instructions:For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.Brief Summary of Job Duties:Provides comprehensive coordination of financial activities and record keeping practices for the Department of Associated Students. Supervises the preparation of minutes for Senate, Business and Finance Committee and various Boards and Committees, with particular emphasis on the tracking and routing of financial commitments approved by Student Leadership. In consultation with other administrative and unit staff members and students, designs and implements transactional and recordkeeping processes. Reviews and processes invoices and disbursement obligations for A.S. Admin; A.S. Units; student entities and manages the underlying paperwork to pay vendor bills and student reimbursements. Tracks action items and financial approvals of all A.S. Boards and Committees. Administers philanthropic giving practices.Qualifications:Required Qualifications:Associate's Degree or equivalent experience1-3 years Computer skills and experience of Microsoft suite products1-3 years Accounts payable or general accounting experience1-3 years Adaptability, including implementing frequent changes in regulations, policies and procedures.1-3 years Billing, accounts payable or accounts receivable experience1-3 years Demonstrated ability to independently prioritize, edit and proofread materials, organize and multi-task with frequent interruptions and meet critical deadlines with a high degree of professionalism.1-3 years Experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (b) at least 1 year must have been in a project management, supervisory or managerial capacity or (c) any equivalent combination of the required experience and substitutions below.1-3 years Experience with accounts receivable with troubleshooting ability to reconcile account balances, recognize unusual data, and interpret data.Preferred Qualifications:Bachelor's Degree1-3 years Experience working in a university setting1-3 years Knowledge and understanding of University accounting and financial policies and controls.1-3 years Experience with UC systems such as Gateway, Data Warehouse, GUS, UC Travel, etc.1-3 years Experience with university financial systems strongly preferred.Responsibilities:40% Record Coordination & Administration:
Provides comprehensive coordination of record keeping practices for Associated Students. Manages all aspects of recordkeeping and minute taking operations and is the principal staff person responsible for monitoring activity of more than 25 Boards, Committees and Commissions in addition to the A.S. Senate and Business and Finance Committee. Carries out ongoing, comprehensive review and analysis of minute taking practices throughout the organization. Responsible for training minute takers, overseeing quality of content and evaluation.30% Financial Operations:
In conjunction with the Financial Administration Coordinator, the Associate Director, Finance & Budget and other key staff in the department provides financial, budget and administrative support and back-up, as needed. Assists with tracking department expenses, allocated budgets, advising on and reconciling internal and external expense accounts routinely.25% Philanthropic Giving Administration:
Assists prospective applicants in facilitating the eligibility of their proposal by providing consultation, and guidance and directing them to the appropriate resources. As assigned, monitor the progress of projects funded by reviewing project progress reports, advising project coordinators, conducting site visits, and tracking project data to ensure compliance with the grant agreement.5% Administrative Support:
Provides general Administrative Support for the A.S. Administrative Office and the Assistant Director for Finance & Budget. Provides back up for Admin Office Coordinator in activities such as distribution of mail, directing visitors in the absence of student assistance, being a second person for stamping checks, ensuring that the office is tidy and professional, general reception, filing, data entry, preparing support materials and support for special projects. Other duties as assigned.As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.Equal Opportunity/Affirmative Action Statement:UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
#J-18808-Ljbffr
ASTD (ASSOCIATED STUDENTS)Percentage of Time:
100Union Code (Name):
CXEmployee Class (Appointment Type):
Staff: CareerFLSA Status:
Non-ExemptSalary Grade:
STEPSHiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $28.44/hr. to $31.89/hr.Full Salary Range:
The full salary range for this position is $28.44/hr. to $40.76/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.Work Location:
University Center - 2537Working Days and Hours:
M-F 8-5Benefits Eligibility:
Full BenefitsType of Remote or Hybrid Work Arrangement, if applicable:
In-Person OnlySpecial Instructions:For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.Brief Summary of Job Duties:Provides comprehensive coordination of financial activities and record keeping practices for the Department of Associated Students. Supervises the preparation of minutes for Senate, Business and Finance Committee and various Boards and Committees, with particular emphasis on the tracking and routing of financial commitments approved by Student Leadership. In consultation with other administrative and unit staff members and students, designs and implements transactional and recordkeeping processes. Reviews and processes invoices and disbursement obligations for A.S. Admin; A.S. Units; student entities and manages the underlying paperwork to pay vendor bills and student reimbursements. Tracks action items and financial approvals of all A.S. Boards and Committees. Administers philanthropic giving practices.Qualifications:Required Qualifications:Associate's Degree or equivalent experience1-3 years Computer skills and experience of Microsoft suite products1-3 years Accounts payable or general accounting experience1-3 years Adaptability, including implementing frequent changes in regulations, policies and procedures.1-3 years Billing, accounts payable or accounts receivable experience1-3 years Demonstrated ability to independently prioritize, edit and proofread materials, organize and multi-task with frequent interruptions and meet critical deadlines with a high degree of professionalism.1-3 years Experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (b) at least 1 year must have been in a project management, supervisory or managerial capacity or (c) any equivalent combination of the required experience and substitutions below.1-3 years Experience with accounts receivable with troubleshooting ability to reconcile account balances, recognize unusual data, and interpret data.Preferred Qualifications:Bachelor's Degree1-3 years Experience working in a university setting1-3 years Knowledge and understanding of University accounting and financial policies and controls.1-3 years Experience with UC systems such as Gateway, Data Warehouse, GUS, UC Travel, etc.1-3 years Experience with university financial systems strongly preferred.Responsibilities:40% Record Coordination & Administration:
Provides comprehensive coordination of record keeping practices for Associated Students. Manages all aspects of recordkeeping and minute taking operations and is the principal staff person responsible for monitoring activity of more than 25 Boards, Committees and Commissions in addition to the A.S. Senate and Business and Finance Committee. Carries out ongoing, comprehensive review and analysis of minute taking practices throughout the organization. Responsible for training minute takers, overseeing quality of content and evaluation.30% Financial Operations:
In conjunction with the Financial Administration Coordinator, the Associate Director, Finance & Budget and other key staff in the department provides financial, budget and administrative support and back-up, as needed. Assists with tracking department expenses, allocated budgets, advising on and reconciling internal and external expense accounts routinely.25% Philanthropic Giving Administration:
Assists prospective applicants in facilitating the eligibility of their proposal by providing consultation, and guidance and directing them to the appropriate resources. As assigned, monitor the progress of projects funded by reviewing project progress reports, advising project coordinators, conducting site visits, and tracking project data to ensure compliance with the grant agreement.5% Administrative Support:
Provides general Administrative Support for the A.S. Administrative Office and the Assistant Director for Finance & Budget. Provides back up for Admin Office Coordinator in activities such as distribution of mail, directing visitors in the absence of student assistance, being a second person for stamping checks, ensuring that the office is tidy and professional, general reception, filing, data entry, preparing support materials and support for special projects. Other duties as assigned.As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.Equal Opportunity/Affirmative Action Statement:UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
#J-18808-Ljbffr