Office Manager, Executive Assistant, Bookkeeper

OFFICE MANAGEMENT

Coordinates various office support services, including purchasing and facilities management, which may include the following:

Supervises office administrative staff

Trains and coaches employees

Establishes cost-effective vendor relationships

Resolves issues and complaints

Maintains office equipment

Keeping up inventory of office supplies

Updates and maintains internal databases

Sort mail, filing, shipping packages

Oversees shipping/receiving and inventory

Answers phones

Maintains general office upkeep and cleanliness

EXECUTIVE ASSISTANT

Performs administrative tasks for senior management

Acts as a liaison between executives and clients/customers

Arranges travel and meetings

Tracking time to projects

Screens calls

Handles executive correspondence

Prepares reports and financial data

Records meeting minutes

BOOKKEEPER

Works with Accounts Payable, Accounts Receivable, Payroll, Cash, Inventory and Purchasing

Reconciles expense reports

Monitors bank transactions

Other bookkeeping tasks

Supervises the work of accounting clerk(s)

QUALIFICATIONS

College Graduate preferred

Professional in appearance and attitude

Ability to prioritize, organized and multiple-task-oriented

Strong leader with excellent written, verbal and interpersonal communication skills

Ability to interact with all levels of management and clientele

Excellent customer relations skills

Project coordination expertise

Practical knowledge of Accounts Payable, Accounts

Solid working knowledge of MS Word, Excel, Outlook, Power Point, and QuickBooks and the ability to train others on system usage

Relies on experience and judgment to plan and accomplish goals

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