David Evans and Associates, Inc.
Executive Assistant
David Evans and Associates, Inc., Portland, Oregon, United States, 97204
Executive Assistant to the CFODavid Evans and Associates, Inc. (DEA) is a top-ranked civil engineering consulting design firm based in the Pacific Northwest with a 48-year history of living our values. We are dedicated to improving the quality of life through sustainable and innovative solutions. Our collaborative and inclusive work environment encourages personal and professional growth.
Job Overview:Are you an organized and proactive professional who excels in providing high-level executive support? Do you thrive in a dynamic environment where you can make a significant impact? David Evans and Associates, Inc. (DEA) is seeking an exceptional
Executive Assistant to support our Chief Financial Officer (CFO)
at our Portland, OR office. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Executive Support:
Provide comprehensive administrative support to the CFO and other leaders as needed, including managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, support the Board of Directors by organizing meetings, preparing and distributing the board book, and ensuring all board-related tasks are completed efficiently.
Meeting Coordination:
Organize and facilitate executive meetings, preparing agendas, materials, and taking detailed minutes. Ensure effective communication between the CFO and other executives, staff, and external stakeholders.
Travel Management:
Plan and coordinate complex travel itineraries, including flights, accommodations, transportation, and meeting logistics for the CFO.
Expense Management:
Prepare, process, and track expense reports, ensuring timely and accurate reimbursement.
Document Preparation:
Create, edit, and proofread documents, presentations, and reports. Ensure all materials are accurate and professionally presented.
Project Support:
Assist with special projects, including financial reporting, budget preparation, and analysis. Coordinate with various departments to gather and compile information.
Communication:
Serve as the primary point of contact for the CFO, managing phone calls, emails, and correspondence. Handle sensitive and confidential information with discretion.
Stakeholder Engagement:
Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
Administrative Support:
Provide general administrative support, including filing, data entry, maintaining records, and other duties and special projects as assigned.
Basic Qualifications:
Bachelor's degree in Business Administration, Communications, or a related field preferred.
Minimum of 12 years of administrative experience in roles of increasing responsibility supporting senior leadership.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
Exceptional written and verbal communication skills, with a focus on clear, concise, and accurate language.
Strong document writing and proofreading skills, with a keen eye for detail in grammar, spelling, and formatting, essential for maintaining professional standards in both client and internal communications.
Demonstrated ability to work independently and as part of a team.
High level of discretion and integrity in handling confidential information.
Preferred Qualifications:
Experience in the architectural, engineering, or construction industry.
Advanced proficiency in Excel, capable of creating and maintaining well-organized spreadsheets.
Familiarity with project management software (e.g., MS Project) and financial systems.
Strong customer service orientation with a focus on quality and continuous improvement.
Experience reading and understanding financial reports and other business data metrics.
Why DEA?
Collaborative Environment:
Work with a talented team of professionals who are dedicated to making a positive impact.
Career Development:
Opportunities for growth and advancement within the company.
Comprehensive Benefits:
Competitive salary, health benefits, retirement plans, and more.
Commitment to Diversity:
We value diversity and are committed to creating an inclusive environment for all employees.
Benefits:
Medical, Dental, Vision, Disability, and Life Insurance.
Health Savings and Lifestyle Spending Account with employer contribution.
Support for continuing education and training opportunities.
Paid Time Off (PTO)/Holiday Pay.
401k and Employee Stock Ownership Program (ESOP).
Flexible 9/80 (every other Friday off) work schedule.
Holistic Wellbeing Program with a focus on physical, emotional, financial, career, and community health.
Opportunity for growth with support and mentoring to help with professional goals.
Anticipated salary range for this position is $71,000 - $105,000 and is based on applicable experience.
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Job Overview:Are you an organized and proactive professional who excels in providing high-level executive support? Do you thrive in a dynamic environment where you can make a significant impact? David Evans and Associates, Inc. (DEA) is seeking an exceptional
Executive Assistant to support our Chief Financial Officer (CFO)
at our Portland, OR office. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Executive Support:
Provide comprehensive administrative support to the CFO and other leaders as needed, including managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, support the Board of Directors by organizing meetings, preparing and distributing the board book, and ensuring all board-related tasks are completed efficiently.
Meeting Coordination:
Organize and facilitate executive meetings, preparing agendas, materials, and taking detailed minutes. Ensure effective communication between the CFO and other executives, staff, and external stakeholders.
Travel Management:
Plan and coordinate complex travel itineraries, including flights, accommodations, transportation, and meeting logistics for the CFO.
Expense Management:
Prepare, process, and track expense reports, ensuring timely and accurate reimbursement.
Document Preparation:
Create, edit, and proofread documents, presentations, and reports. Ensure all materials are accurate and professionally presented.
Project Support:
Assist with special projects, including financial reporting, budget preparation, and analysis. Coordinate with various departments to gather and compile information.
Communication:
Serve as the primary point of contact for the CFO, managing phone calls, emails, and correspondence. Handle sensitive and confidential information with discretion.
Stakeholder Engagement:
Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
Administrative Support:
Provide general administrative support, including filing, data entry, maintaining records, and other duties and special projects as assigned.
Basic Qualifications:
Bachelor's degree in Business Administration, Communications, or a related field preferred.
Minimum of 12 years of administrative experience in roles of increasing responsibility supporting senior leadership.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
Exceptional written and verbal communication skills, with a focus on clear, concise, and accurate language.
Strong document writing and proofreading skills, with a keen eye for detail in grammar, spelling, and formatting, essential for maintaining professional standards in both client and internal communications.
Demonstrated ability to work independently and as part of a team.
High level of discretion and integrity in handling confidential information.
Preferred Qualifications:
Experience in the architectural, engineering, or construction industry.
Advanced proficiency in Excel, capable of creating and maintaining well-organized spreadsheets.
Familiarity with project management software (e.g., MS Project) and financial systems.
Strong customer service orientation with a focus on quality and continuous improvement.
Experience reading and understanding financial reports and other business data metrics.
Why DEA?
Collaborative Environment:
Work with a talented team of professionals who are dedicated to making a positive impact.
Career Development:
Opportunities for growth and advancement within the company.
Comprehensive Benefits:
Competitive salary, health benefits, retirement plans, and more.
Commitment to Diversity:
We value diversity and are committed to creating an inclusive environment for all employees.
Benefits:
Medical, Dental, Vision, Disability, and Life Insurance.
Health Savings and Lifestyle Spending Account with employer contribution.
Support for continuing education and training opportunities.
Paid Time Off (PTO)/Holiday Pay.
401k and Employee Stock Ownership Program (ESOP).
Flexible 9/80 (every other Friday off) work schedule.
Holistic Wellbeing Program with a focus on physical, emotional, financial, career, and community health.
Opportunity for growth with support and mentoring to help with professional goals.
Anticipated salary range for this position is $71,000 - $105,000 and is based on applicable experience.
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