Rutgers University
Business Specialist SPVR, Dean of Students
Rutgers University, Newark, New Jersey, us, 07175
Position DetailsPosition InformationRecruitment/Posting TitleBusiness Specialist SPVR, Dean of Students
Job CategoryStaff & Executive - Student Affairs and Services
DepartmentStudent Affairs - Nwk
Overview
Posting SummaryRutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Specialist SPVR, Dean of Students. Reporting to the Director of the Student Affairs Business Office, this position is responsible for the daily business functions of all Dean of Students departments including Student Life, New Student and Family Programs. Veteran Affairs, Intercultural Resource Center, Residence Life, International Student & Scholar Services, Community Standards, CARE Team, and Communications and will oversee the administration of budgets across all departments.
This position is responsible for and not limited to the following:
Oversees the administration of state-budgeted, designated & some auxiliary accounts for the Paul Robeson Campus CenterKeeps records on expenditures and regularly reviews university reports to ensure that accounts are fiscally healthy and not overspentWorks with the Director, Assistant Vice Chancellor/Dean of Students (AVC/DOS), and department directors to develop annual budgets for unitsPrepares, analyzes and reviews monthly financial reports using the university's systems, applications, and proceduresEvaluates budget goals for DOS collaboratively with the Director and the AVC/DOS
Serves as backup to all business functions within the Division of Student Affairs in the absence of the Director and completes all tasks as assigned by the Director and AVC/DOS
Manages and directs the procurement process for all assigned departmental areas with a solid understanding of the Purchasing and University procurement systemEvaluates contractual requirements to determine the need for quotes, sole source/bid waivers for services & supplies as neededHas signature authority on purchase requisitions and other pertinent documents indicating approval of expenses and availability of fundsServes as the HR liaison for the department and will manage and assists with all staff HR needs and will be responsible for the payroll and on-boarding of new employees into the HCM/ PeopleSoft applicationsResponsible for final review of payroll for all hourly employees to ensure the payroll is accurate and there are no data entry errorsWorks with the department administrators in all assigned departments to aid in their area on payroll and hiring issues.
Position StatusFull Time
Hours Per Week
Daily Work Shift
Work ArrangementConsistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu .
FLSAExempt
Grade05
Position Salary
Annual Minimum Salary69031.00
Annual Mid Range Salary87377.00
Annual Maximum Salary105722.00
Standard Hours37.50
Union DescriptionAdmin Assembly (MPSC)
Payroll DesignationPeopleSoft
BenefitsRutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of AppointmentStaff - 12 month
Position Pension EligibilityABP
QualificationsMinimum Education and Experience
Requires a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices (GAAP), and a thorough understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accountingAlso requires a minimum of two or more years of relevant financial/accounting function experienceCertifications/Licenses
Required Knowledge, Skills, and Abilities
Must have excellent communication, interpersonal and organizational skills, and the ability to work effectively with all levels of personnelMust have working knowledge of Excel, accounting, and database software. Must be able to manage multiple tasks simultaneouslyGeneral office management/clerical skills, bookkeeping and payrollAdvanced Excel and database skills required
Preferred Qualifications
Knowledge of Rutgers University Data warehouse systemsDemonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reportsDemonstrated knowledge of generally accepted accounting, fiscal, and reporting principlesAbility to take initiative and independently, plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involvedAbility to analyze data, information, and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; and make sound decisions or recommendationsAbility to anticipate problems and to address them proactively
Equipment UtilizedRegularly uses all software, systems, and equipment necessary to provide effective and efficient support for budget, financial, and grant administration, including but not limited to: - Raiderlink - MS Office Suite - Cornerstone - RAPSS- ECRT- CIMS (state specialized system) - Employment Eligibility Verification I-9 - All systems the University uses for budget, accounting, procurement, proposal submission, grants administration, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environmentn/a
Special Conditions
Posting DetailsPosting Number24ST1758
Posting Open Date08/05/2024
Special Instructions to Applicants
Regional CampusRutgers University-Newark
Home Location CampusRutgers University-Newark
CityNewark
StateNJ
Location Details
Pre-employment ScreeningsAll offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization RequirementsUnder Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.Affirmative Action/Equal Employment Opportunity StatementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Job CategoryStaff & Executive - Student Affairs and Services
DepartmentStudent Affairs - Nwk
Overview
Posting SummaryRutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Specialist SPVR, Dean of Students. Reporting to the Director of the Student Affairs Business Office, this position is responsible for the daily business functions of all Dean of Students departments including Student Life, New Student and Family Programs. Veteran Affairs, Intercultural Resource Center, Residence Life, International Student & Scholar Services, Community Standards, CARE Team, and Communications and will oversee the administration of budgets across all departments.
This position is responsible for and not limited to the following:
Oversees the administration of state-budgeted, designated & some auxiliary accounts for the Paul Robeson Campus CenterKeeps records on expenditures and regularly reviews university reports to ensure that accounts are fiscally healthy and not overspentWorks with the Director, Assistant Vice Chancellor/Dean of Students (AVC/DOS), and department directors to develop annual budgets for unitsPrepares, analyzes and reviews monthly financial reports using the university's systems, applications, and proceduresEvaluates budget goals for DOS collaboratively with the Director and the AVC/DOS
Serves as backup to all business functions within the Division of Student Affairs in the absence of the Director and completes all tasks as assigned by the Director and AVC/DOS
Manages and directs the procurement process for all assigned departmental areas with a solid understanding of the Purchasing and University procurement systemEvaluates contractual requirements to determine the need for quotes, sole source/bid waivers for services & supplies as neededHas signature authority on purchase requisitions and other pertinent documents indicating approval of expenses and availability of fundsServes as the HR liaison for the department and will manage and assists with all staff HR needs and will be responsible for the payroll and on-boarding of new employees into the HCM/ PeopleSoft applicationsResponsible for final review of payroll for all hourly employees to ensure the payroll is accurate and there are no data entry errorsWorks with the department administrators in all assigned departments to aid in their area on payroll and hiring issues.
Position StatusFull Time
Hours Per Week
Daily Work Shift
Work ArrangementConsistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu .
FLSAExempt
Grade05
Position Salary
Annual Minimum Salary69031.00
Annual Mid Range Salary87377.00
Annual Maximum Salary105722.00
Standard Hours37.50
Union DescriptionAdmin Assembly (MPSC)
Payroll DesignationPeopleSoft
BenefitsRutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of AppointmentStaff - 12 month
Position Pension EligibilityABP
QualificationsMinimum Education and Experience
Requires a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices (GAAP), and a thorough understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accountingAlso requires a minimum of two or more years of relevant financial/accounting function experienceCertifications/Licenses
Required Knowledge, Skills, and Abilities
Must have excellent communication, interpersonal and organizational skills, and the ability to work effectively with all levels of personnelMust have working knowledge of Excel, accounting, and database software. Must be able to manage multiple tasks simultaneouslyGeneral office management/clerical skills, bookkeeping and payrollAdvanced Excel and database skills required
Preferred Qualifications
Knowledge of Rutgers University Data warehouse systemsDemonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reportsDemonstrated knowledge of generally accepted accounting, fiscal, and reporting principlesAbility to take initiative and independently, plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involvedAbility to analyze data, information, and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; and make sound decisions or recommendationsAbility to anticipate problems and to address them proactively
Equipment UtilizedRegularly uses all software, systems, and equipment necessary to provide effective and efficient support for budget, financial, and grant administration, including but not limited to: - Raiderlink - MS Office Suite - Cornerstone - RAPSS- ECRT- CIMS (state specialized system) - Employment Eligibility Verification I-9 - All systems the University uses for budget, accounting, procurement, proposal submission, grants administration, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environmentn/a
Special Conditions
Posting DetailsPosting Number24ST1758
Posting Open Date08/05/2024
Special Instructions to Applicants
Regional CampusRutgers University-Newark
Home Location CampusRutgers University-Newark
CityNewark
StateNJ
Location Details
Pre-employment ScreeningsAll offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization RequirementsUnder Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.Affirmative Action/Equal Employment Opportunity StatementIt is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement