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Mallinckrodt

Office Assistant

Mallinckrodt, St Louis, Missouri, United States,


Job TitleOffice Assistant

Requisition

JR000014480 Office Assistant (Open)

Location

St. Louis, MO

Additional Locations

Job Description SummaryUnder the direction of the Administrative Coordinator, this position provides additional administrative support to the Plant Leadership Team and backup support for the Administrative Coordinator. In addition to typing, filing and scheduling, performs duties such as food and beverage procurement, coordination of meetings and events setup, assists with mailings and presentations, maintains supplies, and works on special projects. Deals with a diverse group of callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Job Description

Administrative:Food and beverage procurement and setup for meetings, events, and training sessions.Assist with scheduling and organizing employee engagement activities.Assist with plant tour preparation.Assist with preparing and updating PowerPoint presentations.Respond to regularly occurring requests for information.Assist with placing messaging on plant digital signage systems.Provide support with making travel arrangements and filing expense reports.Monitor office supply inventory and order as needed.Sort and distribute mail for the leadership team.Other duties as assigned.Other Department Assistance:

Provide support to HR during interview eventsProvide ad hoc support to other departmentsMINIMUM REQUIREMENTS

:Education:High School diploma required, Associate's Degree in administration preferred.

Experience:

Minimum 3 to 5 years' experience working in an administrative support roleProficient in MSWord, Excel, PowerPoint and Outlook as well as the ability to learn other office application and technologyAbility to communicate at a high levelAbility to meet deadlines under conditions of short noticeAbility to work in a fast-paced manufacturing environmentAbility to maintain a high level of confidentialityAbility to effectively organize and manage multiple tasksExcellent editing and grammar skillsWORKING CONDITIONS:

Normal office conditions

DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.