City of Laredo, TX
Senior Office Assistant, 202, IDCU COVID
City of Laredo, TX, Laredo, Texas, United States, 78045
Salary:
$14.13 Hourly
Location :
Laredo, TX
Job Type:
Full-time
Job Number:
A246042-4
Department:
Health
Division:
IDCU COVID
Opening Date:
09/04/2024
Closing Date:
Continuous
Job Description
This position is grant funded. Therefore, it is solely dependent on availability of grant funds.
Provides administrative support to City of Laredo Public Health Department. Answers phone calls, schedules appointments, assists with benefits applications, and prepares reports.
Essential Functions/ Job Competencies/ Physical Requirements
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Oversees administrative processes, such as payroll, accounts receivables/payable, leases, grant management, invoices, requisitions, work orders, etc.; maintains and distributes supplies and inventory.Gathers data, compiles reports, and disseminates information; maintains records and documentation.Processes payroll for department employees.Provides customer to patrons and staff.Coordinates program(s) or processes within department, including intake, approval, processing, and reporting, in addition to preparing related policies and procedures.Will be required to drive a City vehicle for City business use.Performs other duties as assigned.Maintains the reception area at all times.Provides customer service to all visitors and guest, including answering general inquiries, greeting visitors and keeping a visitor log.Answering phone calls and routing them accordingly to other City offices.Taking messages for offices as needed when departments are not available.Oversee delivery of packages and correspondence.May maintain conference rooms calendars and organize general filing systems.May prepare and type memos, reports and requisitions.May assist in research development for the department.Performs other duties as assigned.COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
Knowledge of modern office procedures and methods including computers and applicable software, such as AS400 and Microsoft OfficeKnowledge of English grammar, spelling, and punctuationKnowledge of bookkeeping, cash handling, and arithmeticKnowledge of program requirementsKnowledge of advanced clerical practices and proceduresKnowledge of City of Laredo policies, procedures, and ordinancesSkills and Abilities:
Skill in planning, organization, and time managementSkill in customer service deliverySkill in performing a variety of duties, often changing from one task to another of a different natureSkill in conflict resolution and problem solvingAbility to organize data, prepare reports, and maintain recordsAbility to build and maintain effective working relationships with others.Ability to communicate clearly and effectively both orally and in writing.Ability to maintain good planning and organizational skills.Ability to take and follow directions from supervisor.Ability to give directions to and gain compliance from assigned staff.Ability to perform strenuous work and routine work.Ability to maintain a valid Texas Driver License and a good driving record.Ability to project a positive and professional image of the City of Laredo.Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.Ability to comply with all City of Laredo's policies and procedures.Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSPhysical Effort Requirements Position will have the following exposures
Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Work Environment Locations Position will require the employee to work in the following types of work environments
NeverStreet environment (near moving traffic)Construction siteConfined spaceWarehouse environmentSeldomOutdoor environmentVehiclesOftenOffice or similar indoor environmentExposures Position will require the employee to be exposed to the following environmental elements
NeverExtreme cold (below 32 degrees)Moving mechanical partsToxic or caustic chemicals or substancesLoud noises (85+ decibels such as heavy trucks, jack hammers, construction)SeldomIndividuals with known violent backgroundsExtreme heat (above 100 degrees)Communicable diseasesSometimesIndividuals who are hostile or irateFumes or airborne particlesTravel Position will require the employee to travel
Never:
Regional travelNational travelInternational travelSometimes:Local travelMinimum Qualifications
Required Education and Experience
High School diploma or G.E.D. equivalencyAt least two (2) years of experience of office workProof of TB Test/Screening will be required to be presented prior to employment.Valid Licenses and Certifications
Required Licenses and Certifications:None
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled
interview and/or test if applicable
City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:
10 days of paid vacation per year6 1/2 days sick leave per yearPension plan16 paid HolidaysPaid health *Dental plan *Life insurance **30 day waiting period
For a full description of our benefits, please visit our website at: under Employee Benefits
01
Are you a current regular full-time or part-time City of Laredo employee?
I am a full-time City of Laredo employeeI am a part-time City of LaredoI am not a full-time or part-time City of Laredo employee
02
What is your highest level of education?
Some High SchoolHigh School Diploma or G.E.D. recognized by the Texas Education Agency or a regional accrediting agency30 completed college hours (credits) from an accredited college or university60 completed college hours (credits) from an accredited college or universityAssociate's Degree from an accredited college or universityBachelor's Degree from an accredited college or universityMaster's Degree from an accredited college or universityPhD from an accredited college or universityJuris Doctor from an accredited college or universityOther Post Graduate Degree from an accredited college or universityNone of the above
03
Do you have at least two (2) years of office work experience?
YesNo
04
From the experience you provided on your application, list the name of the agencies you performed office work with: Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process.
05
Are you aware and understand that the position you are applying for is a grant funded position that is solely dependent on available funds?
YesNo
06
Are you aware and understand that if selected for this position, you will be required to presen proof of TB Test/Screening?
Yes, I am aware and understandNo, I am not aware and do not understand. I will contact the Human Resources Department for further explanation.
07
I understand that failure to complete
ALL sections
of my application, including the "Driver License" (if appicable), "Education", "Work Experience", "Certifications and Licenses" (if applicable), "Agency-Wide Questions", and "Job Specific Supplemental Questions" will result in my application
not
being processed.
I have read and understood the above information.I have read and do not understand the above information. I will contact the Human Resources Department for further explanation.
Required Question
$14.13 Hourly
Location :
Laredo, TX
Job Type:
Full-time
Job Number:
A246042-4
Department:
Health
Division:
IDCU COVID
Opening Date:
09/04/2024
Closing Date:
Continuous
Job Description
This position is grant funded. Therefore, it is solely dependent on availability of grant funds.
Provides administrative support to City of Laredo Public Health Department. Answers phone calls, schedules appointments, assists with benefits applications, and prepares reports.
Essential Functions/ Job Competencies/ Physical Requirements
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Oversees administrative processes, such as payroll, accounts receivables/payable, leases, grant management, invoices, requisitions, work orders, etc.; maintains and distributes supplies and inventory.Gathers data, compiles reports, and disseminates information; maintains records and documentation.Processes payroll for department employees.Provides customer to patrons and staff.Coordinates program(s) or processes within department, including intake, approval, processing, and reporting, in addition to preparing related policies and procedures.Will be required to drive a City vehicle for City business use.Performs other duties as assigned.Maintains the reception area at all times.Provides customer service to all visitors and guest, including answering general inquiries, greeting visitors and keeping a visitor log.Answering phone calls and routing them accordingly to other City offices.Taking messages for offices as needed when departments are not available.Oversee delivery of packages and correspondence.May maintain conference rooms calendars and organize general filing systems.May prepare and type memos, reports and requisitions.May assist in research development for the department.Performs other duties as assigned.COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
Knowledge of modern office procedures and methods including computers and applicable software, such as AS400 and Microsoft OfficeKnowledge of English grammar, spelling, and punctuationKnowledge of bookkeeping, cash handling, and arithmeticKnowledge of program requirementsKnowledge of advanced clerical practices and proceduresKnowledge of City of Laredo policies, procedures, and ordinancesSkills and Abilities:
Skill in planning, organization, and time managementSkill in customer service deliverySkill in performing a variety of duties, often changing from one task to another of a different natureSkill in conflict resolution and problem solvingAbility to organize data, prepare reports, and maintain recordsAbility to build and maintain effective working relationships with others.Ability to communicate clearly and effectively both orally and in writing.Ability to maintain good planning and organizational skills.Ability to take and follow directions from supervisor.Ability to give directions to and gain compliance from assigned staff.Ability to perform strenuous work and routine work.Ability to maintain a valid Texas Driver License and a good driving record.Ability to project a positive and professional image of the City of Laredo.Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.Ability to comply with all City of Laredo's policies and procedures.Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDSPhysical Effort Requirements Position will have the following exposures
Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Work Environment Locations Position will require the employee to work in the following types of work environments
NeverStreet environment (near moving traffic)Construction siteConfined spaceWarehouse environmentSeldomOutdoor environmentVehiclesOftenOffice or similar indoor environmentExposures Position will require the employee to be exposed to the following environmental elements
NeverExtreme cold (below 32 degrees)Moving mechanical partsToxic or caustic chemicals or substancesLoud noises (85+ decibels such as heavy trucks, jack hammers, construction)SeldomIndividuals with known violent backgroundsExtreme heat (above 100 degrees)Communicable diseasesSometimesIndividuals who are hostile or irateFumes or airborne particlesTravel Position will require the employee to travel
Never:
Regional travelNational travelInternational travelSometimes:Local travelMinimum Qualifications
Required Education and Experience
High School diploma or G.E.D. equivalencyAt least two (2) years of experience of office workProof of TB Test/Screening will be required to be presented prior to employment.Valid Licenses and Certifications
Required Licenses and Certifications:None
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled
interview and/or test if applicable
City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:
10 days of paid vacation per year6 1/2 days sick leave per yearPension plan16 paid HolidaysPaid health *Dental plan *Life insurance **30 day waiting period
For a full description of our benefits, please visit our website at: under Employee Benefits
01
Are you a current regular full-time or part-time City of Laredo employee?
I am a full-time City of Laredo employeeI am a part-time City of LaredoI am not a full-time or part-time City of Laredo employee
02
What is your highest level of education?
Some High SchoolHigh School Diploma or G.E.D. recognized by the Texas Education Agency or a regional accrediting agency30 completed college hours (credits) from an accredited college or university60 completed college hours (credits) from an accredited college or universityAssociate's Degree from an accredited college or universityBachelor's Degree from an accredited college or universityMaster's Degree from an accredited college or universityPhD from an accredited college or universityJuris Doctor from an accredited college or universityOther Post Graduate Degree from an accredited college or universityNone of the above
03
Do you have at least two (2) years of office work experience?
YesNo
04
From the experience you provided on your application, list the name of the agencies you performed office work with: Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process.
05
Are you aware and understand that the position you are applying for is a grant funded position that is solely dependent on available funds?
YesNo
06
Are you aware and understand that if selected for this position, you will be required to presen proof of TB Test/Screening?
Yes, I am aware and understandNo, I am not aware and do not understand. I will contact the Human Resources Department for further explanation.
07
I understand that failure to complete
ALL sections
of my application, including the "Driver License" (if appicable), "Education", "Work Experience", "Certifications and Licenses" (if applicable), "Agency-Wide Questions", and "Job Specific Supplemental Questions" will result in my application
not
being processed.
I have read and understood the above information.I have read and do not understand the above information. I will contact the Human Resources Department for further explanation.
Required Question