Charles R. Drew University
Program Manager, Undergraduate Medical Education - Clerkship
Charles R. Drew University, Los Angeles, California, United States, 90079
Job Summary:
The Undergraduate Medical Education (UME) program manager is an essential team member within the Office of Medical Education that participates in an array of administrative oversight functions as leader of the Pre-clerkship or Clerkship Curriculum team. Under the direction of the Director, Office of Medical Education, the UME manager will assist in all aspects of the Pre-Clerkship or Clerkship curriculum.
Office of Medical Education Support:
Collaborates with the Director of the Office of Medical Education to manage pre-clerkship or clerkship curricular activities and the designated team of pre-clerkship or clerkship coordinators, ensuring that the medical degree (MD) program goals and objectives are accomplished.
Oversees curriculum coordinators and ensures administrative support is provided to the Pre-Clerkship or Clerkship Phase Subcommittee, which includes working with the designated subcommittee chair to schedule meetings, set meeting agenda, record meeting minutes, and manage meeting deliverables to submit to EPCC.
Oversees the team of Pre-Clerkship or Clerkship Coordinators to administer onboarding logistics for new students and liaises between the Coordinators and the Office of Medical Education and the Office of Medical Student Affairs and Admissions to coordinate preparation and delivery of their onboarding requirements at CDU College of Medicine and the Affiliated Clinical Sites.
Ensures that the team of Pre-Clerkship or Clerkship Coordinators maintain medical student profiles (including attendance, mid-course or clerkship feedback, patient logs, workload, learning climate, examination results, grading) in a centralized student management system.
Supports professional development efforts for the team of Pre-Clerkship or Clerkship Coordinators, the designated Pre-Clerkship or Clerkship Directors, Site Directors, Faculty, and Administrative Staff.
Participates in Medical Education workshops and committees of the AAMC and produces curriculum reports in compliance with AAMC and LCME policies.
Lead Pre-Clerkship Course or Clerkship Coordinator:
Provides oversight, supervision, and training to course/clerkship coordinators and administrative staff supporting medical education directors of clinical education, biomedical science education, and research education.
Efficiently prepares and communicates curricular information to course or clerkship coordinators, directors, content leaders, faculty, and students.
Oversees that the team of Course or Clerkship coordinators prepare and disseminate course or clerkship materials and syllabi.
Schedules learning sessions including room reservations.
Manages and maintains the online course materials in the learning management system (LMS).
Acts as the frontline coordinator contact and liaison between coordinators and students, faculty, and course co-directors.
Coordinates exam preparation and evaluation process for all courses or clerkships with timely submission of results, grades, and narratives on students to meet curricular deadlines, including coordination of exam proctoring by the team of coordinators.
Oversees the coordinators’ attendance and participation in curricular committees and other curricular-related meetings.
Manages coordinators' curricular projects and tasks as assigned by the Assistant and Senior Associate Dean - the candidate must be able to multi-task, have a strong focus on organization, balance the needs of various roles, and manage multiple priorities from a diverse set of coordinators and their directors.
Essential Duties and Responsibilities:
Communication:
Maintains web-based communication for courses: Course learning management system (LMS) updates, proofreading for grammar, spelling, and errors. Edits, facilitates, manages, and communicates group assignments and general course information. Instructs and assists faculty in the use of the LMS. Submits grades into the student information system (SIS) and monitors SIS schedule.
Assists with COM activities as directed by the Director of the Office of Medical Education.
Assigned Tasks:
Oversees that the team of Course or Clerkship Coordinators attend to scheduling and daily functions, including coordinating scheduling of sessions and multiple mandatory course requirements, ensuring that all necessary facilities are reserved and operational for course sessions.
Provides overall administrative support to Course Directors, ensuring that coordinators report to proper units/departments and students with updates to dates/locations/academic material sent out as needed, arranging for facilities, and maintaining an efficient filing system.
Oversees that the coordinators attend course-related meetings, preparing materials, making all necessary arrangements for room reservations, setup/breakdown, and refreshments.
Maintains ongoing communication with course directors and administrators regarding academic performance issues or concerns.
EDUCATION:
Minimum:
Bachelor’s degree from a regionally accredited institution.
Preferred:
Master’s degree from a regionally accredited institution.
EXPERIENCE:
Minimum:
1 year of managerial and/or senior administrative experience in a health care or higher education setting. At least 3 years of relevant work experience in a health care or higher education setting.
Preferred:
2 years of managerial and/or senior administrative experience in a health care or higher education setting.
KNOWLEDGE/ABILITIES/SKILLS:
Excellent written/oral communication.
Analytical and computer skills.
Advanced skills in spreadsheets, databases, and scheduling tools.
COMPENSATION:
$70,000.00-$85,000.00
Position Status:
Full Time
EEO Statement:
Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability, or covered veteran status.
Fair Chance Statement:
Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.
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The Undergraduate Medical Education (UME) program manager is an essential team member within the Office of Medical Education that participates in an array of administrative oversight functions as leader of the Pre-clerkship or Clerkship Curriculum team. Under the direction of the Director, Office of Medical Education, the UME manager will assist in all aspects of the Pre-Clerkship or Clerkship curriculum.
Office of Medical Education Support:
Collaborates with the Director of the Office of Medical Education to manage pre-clerkship or clerkship curricular activities and the designated team of pre-clerkship or clerkship coordinators, ensuring that the medical degree (MD) program goals and objectives are accomplished.
Oversees curriculum coordinators and ensures administrative support is provided to the Pre-Clerkship or Clerkship Phase Subcommittee, which includes working with the designated subcommittee chair to schedule meetings, set meeting agenda, record meeting minutes, and manage meeting deliverables to submit to EPCC.
Oversees the team of Pre-Clerkship or Clerkship Coordinators to administer onboarding logistics for new students and liaises between the Coordinators and the Office of Medical Education and the Office of Medical Student Affairs and Admissions to coordinate preparation and delivery of their onboarding requirements at CDU College of Medicine and the Affiliated Clinical Sites.
Ensures that the team of Pre-Clerkship or Clerkship Coordinators maintain medical student profiles (including attendance, mid-course or clerkship feedback, patient logs, workload, learning climate, examination results, grading) in a centralized student management system.
Supports professional development efforts for the team of Pre-Clerkship or Clerkship Coordinators, the designated Pre-Clerkship or Clerkship Directors, Site Directors, Faculty, and Administrative Staff.
Participates in Medical Education workshops and committees of the AAMC and produces curriculum reports in compliance with AAMC and LCME policies.
Lead Pre-Clerkship Course or Clerkship Coordinator:
Provides oversight, supervision, and training to course/clerkship coordinators and administrative staff supporting medical education directors of clinical education, biomedical science education, and research education.
Efficiently prepares and communicates curricular information to course or clerkship coordinators, directors, content leaders, faculty, and students.
Oversees that the team of Course or Clerkship coordinators prepare and disseminate course or clerkship materials and syllabi.
Schedules learning sessions including room reservations.
Manages and maintains the online course materials in the learning management system (LMS).
Acts as the frontline coordinator contact and liaison between coordinators and students, faculty, and course co-directors.
Coordinates exam preparation and evaluation process for all courses or clerkships with timely submission of results, grades, and narratives on students to meet curricular deadlines, including coordination of exam proctoring by the team of coordinators.
Oversees the coordinators’ attendance and participation in curricular committees and other curricular-related meetings.
Manages coordinators' curricular projects and tasks as assigned by the Assistant and Senior Associate Dean - the candidate must be able to multi-task, have a strong focus on organization, balance the needs of various roles, and manage multiple priorities from a diverse set of coordinators and their directors.
Essential Duties and Responsibilities:
Communication:
Maintains web-based communication for courses: Course learning management system (LMS) updates, proofreading for grammar, spelling, and errors. Edits, facilitates, manages, and communicates group assignments and general course information. Instructs and assists faculty in the use of the LMS. Submits grades into the student information system (SIS) and monitors SIS schedule.
Assists with COM activities as directed by the Director of the Office of Medical Education.
Assigned Tasks:
Oversees that the team of Course or Clerkship Coordinators attend to scheduling and daily functions, including coordinating scheduling of sessions and multiple mandatory course requirements, ensuring that all necessary facilities are reserved and operational for course sessions.
Provides overall administrative support to Course Directors, ensuring that coordinators report to proper units/departments and students with updates to dates/locations/academic material sent out as needed, arranging for facilities, and maintaining an efficient filing system.
Oversees that the coordinators attend course-related meetings, preparing materials, making all necessary arrangements for room reservations, setup/breakdown, and refreshments.
Maintains ongoing communication with course directors and administrators regarding academic performance issues or concerns.
EDUCATION:
Minimum:
Bachelor’s degree from a regionally accredited institution.
Preferred:
Master’s degree from a regionally accredited institution.
EXPERIENCE:
Minimum:
1 year of managerial and/or senior administrative experience in a health care or higher education setting. At least 3 years of relevant work experience in a health care or higher education setting.
Preferred:
2 years of managerial and/or senior administrative experience in a health care or higher education setting.
KNOWLEDGE/ABILITIES/SKILLS:
Excellent written/oral communication.
Analytical and computer skills.
Advanced skills in spreadsheets, databases, and scheduling tools.
COMPENSATION:
$70,000.00-$85,000.00
Position Status:
Full Time
EEO Statement:
Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability, or covered veteran status.
Fair Chance Statement:
Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.
#J-18808-Ljbffr