Dartmouth College
Assistant Director for Scheduling and Event Planning
Dartmouth College, Hanover, New Hampshire, us, 03755
Assistant Director for Scheduling and Event Planning
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policyPosition InformationPosting date:
09/09/2024Open Until Filled:
YesPosition Number:
0559001Position Title:
Assistant Director for Scheduling and Event PlanningDepartment this Position Reports to:
DCAD FacilitiesHiring Range:
Minimum $53,500, Maximum commensurate with experienceUnion Type:
Not a Union PositionFLSA Status:
ExemptEmployment Category:
Regular Full TimeScheduled Months per Year:
12Scheduled Hours per Week:
40Schedule:
Regular office hours M-F; some occasional on-site presence on nights and weekends; must be available to resolve scheduling conflicts outside of typical business hours.Location of Position:
Hanover, NHRemote Work Eligibility:
Onsite onlyPosition Purpose:
To plan and manage the scheduling of all intercollegiate events and programs, special events, and community client rental events for all athletic facilities. As a member of the management team, to participate in the management of all Dartmouth Athletic facilities.Description:
Are you passionate about sports and thrive in fast-paced environments? We’re seeking an Assistant Director for Scheduling to join our Athletic Department. This role is essential in planning, organizing, and executing successful events, ensuring the smooth operation of Dartmouth’s facilities. In this role, you will manage and schedule all DCARD facilities, working closely with coaches, administrators, and external groups to ensure that our spaces are used efficiently and effectively. You’ll be responsible for resolving scheduling conflicts, coordinating with various departments, and ensuring compliance with Title IX regulations. Your work will directly impact the success of our varsity programs and revenue-generating activities. You will also collaborate with the Director of Sport Operations to ensure all events meet contract and risk management requirements. Additionally, you will serve as an event manager for key athletic and special events, providing on-site direction and ensuring that all operations run smoothly.Required Qualifications - Education and Experience:
Bachelors or equivalent combination of education and experience.Required Qualifications - Skills, Knowledge and Abilities:Four years of relevant experience in administrative, financial and personnel management.Bachelor’s degree in Sports Management, Athletics and/or Business Administration or Facilities Management, or the equivalent combination of education and experience.Excellent planning and organizational skills.Excellent communication and interpersonal skills.Good initiative and judgment.Ability to work independently, as well as a team member, in a demanding, fast-paced environment.Demonstrated proficiency in business and management computer applications.Knowledge of athletics activities and facility operations.Knowledge of accounting or budget principles and procedures.Attention to detail and accuracy.High degree of flexibility and integrity.Ability to anticipate collaborative needs of a diverse organizational structure.Requires some evening and weekend hours in addition to regular workday hours.Commitment to diversity and to serving the needs of a diverse community.Previous experience and skill in managing and directing the work of others.Preferred Qualifications:Department Contact for Recruitment Inquiries:
Mariruth GrahamDepartment Contact Phone Number:
mariruth@dartmouth.eduDepartment Contact for Cover Letter and Title:
Greg Isenor, Associate Athletics Director of Athletics Facilities and OperationEqual Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College.Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policyEssential Functions:Plans, manages, and schedules the use of all DCARD facilities which includes 26 facility sites and the spaces within for intercollegiate contests and practices, open recreation, other College programs and activities of non-College groups.Coordinates with coaches, administrators, instructors, renters, etc. to collect and confirm scheduling information to evaluate and resolve space requirement conflicts. Determines priorities and coordinates flow for all varsity programming.Works with scheduling committee to ensure that competition and practice schedule is compliant with Title IX.Plans, manages, and schedules use of all DCARD classroom and locker room prioritizing practice, competition and all other DCARD needs, and College requests.Plans, manages, and schedules all DCARD facilities for third-party groups for activities consistent with revenue-generating models.Works with the Director of Sport Operations to ensure all third-party users are compliant with contract and risk management needs prior to use of any DCARD space.Coordinates with Assistant Athletics Director for Ground and Events regarding setup for all athletic and non-athletic events.Makes recommendations based on understanding of the schedule, to maximize facility use.Coordinates with College offices and parties involved to identify and plan logistical and facility set-up requirements and defines contract clauses and language.Makes independent decisions on schedule modifications and resolves scheduling conflicts.Publicizes schedules and schedule changes; notifies interested parties such as Safety and Security, Hanover Police, etc.Develops, implements, and maintains computerized master scheduling system.Develops and recommends scheduling changes or modifications that impact department policy, intercollegiate or educational programs, or could provide an increase in revenue.Event Management:Collaborate with other DCARD staff to plan and schedule special DCARD events.Serves as an event manager for assigned athletic and special events.Provides on-site direction and coordination of facility operations while events/activities are in progress; enforces observance of facility operating policies and procedures.Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.Performs other duties as assigned.
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Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policyPosition InformationPosting date:
09/09/2024Open Until Filled:
YesPosition Number:
0559001Position Title:
Assistant Director for Scheduling and Event PlanningDepartment this Position Reports to:
DCAD FacilitiesHiring Range:
Minimum $53,500, Maximum commensurate with experienceUnion Type:
Not a Union PositionFLSA Status:
ExemptEmployment Category:
Regular Full TimeScheduled Months per Year:
12Scheduled Hours per Week:
40Schedule:
Regular office hours M-F; some occasional on-site presence on nights and weekends; must be available to resolve scheduling conflicts outside of typical business hours.Location of Position:
Hanover, NHRemote Work Eligibility:
Onsite onlyPosition Purpose:
To plan and manage the scheduling of all intercollegiate events and programs, special events, and community client rental events for all athletic facilities. As a member of the management team, to participate in the management of all Dartmouth Athletic facilities.Description:
Are you passionate about sports and thrive in fast-paced environments? We’re seeking an Assistant Director for Scheduling to join our Athletic Department. This role is essential in planning, organizing, and executing successful events, ensuring the smooth operation of Dartmouth’s facilities. In this role, you will manage and schedule all DCARD facilities, working closely with coaches, administrators, and external groups to ensure that our spaces are used efficiently and effectively. You’ll be responsible for resolving scheduling conflicts, coordinating with various departments, and ensuring compliance with Title IX regulations. Your work will directly impact the success of our varsity programs and revenue-generating activities. You will also collaborate with the Director of Sport Operations to ensure all events meet contract and risk management requirements. Additionally, you will serve as an event manager for key athletic and special events, providing on-site direction and ensuring that all operations run smoothly.Required Qualifications - Education and Experience:
Bachelors or equivalent combination of education and experience.Required Qualifications - Skills, Knowledge and Abilities:Four years of relevant experience in administrative, financial and personnel management.Bachelor’s degree in Sports Management, Athletics and/or Business Administration or Facilities Management, or the equivalent combination of education and experience.Excellent planning and organizational skills.Excellent communication and interpersonal skills.Good initiative and judgment.Ability to work independently, as well as a team member, in a demanding, fast-paced environment.Demonstrated proficiency in business and management computer applications.Knowledge of athletics activities and facility operations.Knowledge of accounting or budget principles and procedures.Attention to detail and accuracy.High degree of flexibility and integrity.Ability to anticipate collaborative needs of a diverse organizational structure.Requires some evening and weekend hours in addition to regular workday hours.Commitment to diversity and to serving the needs of a diverse community.Previous experience and skill in managing and directing the work of others.Preferred Qualifications:Department Contact for Recruitment Inquiries:
Mariruth GrahamDepartment Contact Phone Number:
mariruth@dartmouth.eduDepartment Contact for Cover Letter and Title:
Greg Isenor, Associate Athletics Director of Athletics Facilities and OperationEqual Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College.Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policyEssential Functions:Plans, manages, and schedules the use of all DCARD facilities which includes 26 facility sites and the spaces within for intercollegiate contests and practices, open recreation, other College programs and activities of non-College groups.Coordinates with coaches, administrators, instructors, renters, etc. to collect and confirm scheduling information to evaluate and resolve space requirement conflicts. Determines priorities and coordinates flow for all varsity programming.Works with scheduling committee to ensure that competition and practice schedule is compliant with Title IX.Plans, manages, and schedules use of all DCARD classroom and locker room prioritizing practice, competition and all other DCARD needs, and College requests.Plans, manages, and schedules all DCARD facilities for third-party groups for activities consistent with revenue-generating models.Works with the Director of Sport Operations to ensure all third-party users are compliant with contract and risk management needs prior to use of any DCARD space.Coordinates with Assistant Athletics Director for Ground and Events regarding setup for all athletic and non-athletic events.Makes recommendations based on understanding of the schedule, to maximize facility use.Coordinates with College offices and parties involved to identify and plan logistical and facility set-up requirements and defines contract clauses and language.Makes independent decisions on schedule modifications and resolves scheduling conflicts.Publicizes schedules and schedule changes; notifies interested parties such as Safety and Security, Hanover Police, etc.Develops, implements, and maintains computerized master scheduling system.Develops and recommends scheduling changes or modifications that impact department policy, intercollegiate or educational programs, or could provide an increase in revenue.Event Management:Collaborate with other DCARD staff to plan and schedule special DCARD events.Serves as an event manager for assigned athletic and special events.Provides on-site direction and coordination of facility operations while events/activities are in progress; enforces observance of facility operating policies and procedures.Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.Performs other duties as assigned.
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