Instrumental Group
Office Administrator/Accounting Clerk
Instrumental Group, Golden, Colorado, United States, 80401
Instrumental Group is looking for an Office Administrator to join our team!
As an Office Administrator you will be expected to work in office to ensure the smooth operation of our financial and administrative processes. Maintaining an organized and stocked office environment as well as assisting the CFO with various financial tasks including invoicing, accounts receivable, and accounts payable duties.
This can be a hybrid role after the training period. Mondays, Wednesdays, and Fridays as office days and Tuesdays and Thursdays as optional remote work days.In this role, your responsibilities will be:Office Administration
Manage Office Vendor RelationshipsManage and maintain Agency equipment including furniture and technologyProcess incoming and outgoing mailManage office supply inventoryWater plants and stock fridgeManage all incoming calls to the office lineManage office travel-booking flights, rental cars, and lodging as appropriate or neededCoordinate office events (lunches, happy hours, in-person training, etc.)
Invoicing
Create accurate invoices in a timely mannerManage automated invoice process to ensure contract alignment and accuracyEffectively manage the varying AP requirements of clientsInsure accuracy of accounting contacts and processesManage invoice related correspondenceManage Purchase Order Process
Accounts Receivable
Track & manage the status of all outstanding invoicesPerform client collection outreachProcess client paymentsProcess weekly depositRecords management, audit, and reconciliations
Accounts Payable
Credit card reconciliationBank reconciliationPay outstanding invoices via check, ACH, or wire transferProcess employee expense reimbursementsManage payment inquiries from vendorsRecords management, audit, and reconciliations
We are looking for people who have:Excellent written and verbal communication skillsExcellent organizational skillsExperience with Google SuiteExperience with QuickBooksBusiness professionalismAbility to maintain confidentialityIntegrityGreat attention to detailAbility to think analyticallyAbility to multitaskQualifications & Work Experience:High School DiplomaGeneral Office ExperienceProven success in office administrationExperience in managing budgets, expenses, and reconciliationsPreferred Skills & Work Experience:Bachelor's or associates's degree (or equivalent)Experience with QuickbooksExperience with HubSpotExperience developing internal processesWe look forward to reviewing your application!
As an Office Administrator you will be expected to work in office to ensure the smooth operation of our financial and administrative processes. Maintaining an organized and stocked office environment as well as assisting the CFO with various financial tasks including invoicing, accounts receivable, and accounts payable duties.
This can be a hybrid role after the training period. Mondays, Wednesdays, and Fridays as office days and Tuesdays and Thursdays as optional remote work days.In this role, your responsibilities will be:Office Administration
Manage Office Vendor RelationshipsManage and maintain Agency equipment including furniture and technologyProcess incoming and outgoing mailManage office supply inventoryWater plants and stock fridgeManage all incoming calls to the office lineManage office travel-booking flights, rental cars, and lodging as appropriate or neededCoordinate office events (lunches, happy hours, in-person training, etc.)
Invoicing
Create accurate invoices in a timely mannerManage automated invoice process to ensure contract alignment and accuracyEffectively manage the varying AP requirements of clientsInsure accuracy of accounting contacts and processesManage invoice related correspondenceManage Purchase Order Process
Accounts Receivable
Track & manage the status of all outstanding invoicesPerform client collection outreachProcess client paymentsProcess weekly depositRecords management, audit, and reconciliations
Accounts Payable
Credit card reconciliationBank reconciliationPay outstanding invoices via check, ACH, or wire transferProcess employee expense reimbursementsManage payment inquiries from vendorsRecords management, audit, and reconciliations
We are looking for people who have:Excellent written and verbal communication skillsExcellent organizational skillsExperience with Google SuiteExperience with QuickBooksBusiness professionalismAbility to maintain confidentialityIntegrityGreat attention to detailAbility to think analyticallyAbility to multitaskQualifications & Work Experience:High School DiplomaGeneral Office ExperienceProven success in office administrationExperience in managing budgets, expenses, and reconciliationsPreferred Skills & Work Experience:Bachelor's or associates's degree (or equivalent)Experience with QuickbooksExperience with HubSpotExperience developing internal processesWe look forward to reviewing your application!