Cumberland County, NC
Senior Administrative Specialist
Cumberland County, NC, Fayetteville, North Carolina, United States, 28305
Salary:
$40,886.59 Annually
Location :
500 Executive Place Fayetteville 28305, NC
Job Type:
Full-Time
Job Number:
202402345
Department:
Emergency Services
Opening Date:
09/06/2024
Closing Date:
9/22/2024 11:59 PM Eastern
Salary Grade:
105
Position Overview
Join our dynamic Emergency Services Department and play a key role in ensuring the smooth operation of critical programs. In this role, you'll prepare, review, and interpret essential data to maintain accuracy and compliance with department policies. You'll also provide vital secretarial and administrative support to the team, including creating Fire Marshal Inspection Invoices. Additionally, you'll assist in entering timesheets to help streamline payroll processes.
Examples of Duties
Using assigned software, processes invoices for vendor paymentsPrepares Fire Marshal inspection invoicesPrepares ABC application packets for vendor permitsPrepares Fire stations monthly water usage reportAssist supervisor in entering payrollManages and maintains files to document department related personnel files and timesheetsProvides files and documents to those with authority to viewAnswer phone and greet visitors providing requested information or referral to the appropriate unitSearches files and/or computer database to answer inquiries as necessaryAssist with coordinating meetings and other events; ensures availability of rooms, equipment, refreshments, etc.; contacts various parties to notify of meetings or other events; coordinates travel and lodging arrangementsAttends LEPC and Public Safety Task Force meetings to record proceedings and prepares/distributes meeting minutesMinimum Qualifications
High school diploma or GED and two (2) year of experience in the assigned program area; or an equivalent combination of education and experience.
Necessary additional requirements:
Successful completion of Keyboarding, Data Entry, Basic Math, Customer Service, Reading Comprehension, Spelling and Intermediate Excel and Word tests will be required. Candidates selected as qualified will be contacted via email by a Human Resource representative for testing.
*Please make sure to check the email address provided on your application for correspondence in reference to your application. Some email servers may see correspondence as spam, so it is important to check your spam folder as well. All correspondence will also be viewable within your NeoGov inbox. When signed in, click on your name in the top right-hand corner and then inbox.
Knowledge, Skills and Abilities
Knowledge of department's functions and purpose with ability to communicate that mission to others in the department and general publicKnowledge of the policies and procedures of the assigned work areaKnowledge and ability to use official business practicesKnowledge of County function to which assigned and the interface between the assigned work and the departmental missionAbility to operate in the assigned program area with little direct oversightAbility to communicate effectively and to conduct the department's business in person and by telephoneAbility to gather and give information and instructions based on program knowledge and researchAbility to communicate a technical knowledge of program operations and organizational programsAbility to be tactful and courteous on County businessAbility to use a wide variety of other computer technology to generate work for the office assignedAbility to compile information based on general instructionsAbility to establish and maintain effective working relationships with supervisor, employees, and the general public
Conditions of Employment:A formal transcript will be required. College transcripts may be submitted on-line via the attachment feature or mailed to Cumberland County Human Resources, 117 Dick St. Fayetteville, NC 28301.
Successful candidates who receive a conditional offer of employment with Cumberland County must pass pre-employment screenings, including criminal history checks and drug screenings, as required by Cumberland County Policies and Procedures, prior to beginning work or receiving a final offer of employment. Refusal to submit to testing or testing positive for prohibited substances will result in the withdrawal of the conditional employment offer.
Cumberland County is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind. All employment decisions at Cumberland County are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other status protected by applicable laws and regulations. We encourage applications from all qualified individuals and will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Cumberland County offers a generous benefit plan including a Government Retirement Plan, 13 paid holidays per year and an Employee Wellness Center Clinic.To see more information about the benefits offered to employees
01
How many years of experience do you have in direct customer service, either in person or via the telephone?
5+ years3 - 5 years1 - 2 yearsLess than 1 yearNone
02
How much experience do you have performing administrative duties to include processing invoices, monitoring an annual budget and/or monitoring departmental expenditures?
5+ years3 - 5 years1 - 2 yearsLess than 1 yearNone
03
Do you have experience working with databases?
YesNo
04
Please verify that your application includes the following information: * Employment history including salary, employer address and phone number, supervisor's name, and reason for leaving each employer.* Applications without the above information will be considered incomplete and NOT move forward in the process.* Resumes can not be considered as a substitute for submitting a formal application. Please take a moment to review this application in its entirety to ensure completion of each segment. (DO NOT SUBMIT A BLANK APPLICATION)* Check yes to verify that you understand and I have read the above statement.
YesNo
Required Question
$40,886.59 Annually
Location :
500 Executive Place Fayetteville 28305, NC
Job Type:
Full-Time
Job Number:
202402345
Department:
Emergency Services
Opening Date:
09/06/2024
Closing Date:
9/22/2024 11:59 PM Eastern
Salary Grade:
105
Position Overview
Join our dynamic Emergency Services Department and play a key role in ensuring the smooth operation of critical programs. In this role, you'll prepare, review, and interpret essential data to maintain accuracy and compliance with department policies. You'll also provide vital secretarial and administrative support to the team, including creating Fire Marshal Inspection Invoices. Additionally, you'll assist in entering timesheets to help streamline payroll processes.
Examples of Duties
Using assigned software, processes invoices for vendor paymentsPrepares Fire Marshal inspection invoicesPrepares ABC application packets for vendor permitsPrepares Fire stations monthly water usage reportAssist supervisor in entering payrollManages and maintains files to document department related personnel files and timesheetsProvides files and documents to those with authority to viewAnswer phone and greet visitors providing requested information or referral to the appropriate unitSearches files and/or computer database to answer inquiries as necessaryAssist with coordinating meetings and other events; ensures availability of rooms, equipment, refreshments, etc.; contacts various parties to notify of meetings or other events; coordinates travel and lodging arrangementsAttends LEPC and Public Safety Task Force meetings to record proceedings and prepares/distributes meeting minutesMinimum Qualifications
High school diploma or GED and two (2) year of experience in the assigned program area; or an equivalent combination of education and experience.
Necessary additional requirements:
Successful completion of Keyboarding, Data Entry, Basic Math, Customer Service, Reading Comprehension, Spelling and Intermediate Excel and Word tests will be required. Candidates selected as qualified will be contacted via email by a Human Resource representative for testing.
*Please make sure to check the email address provided on your application for correspondence in reference to your application. Some email servers may see correspondence as spam, so it is important to check your spam folder as well. All correspondence will also be viewable within your NeoGov inbox. When signed in, click on your name in the top right-hand corner and then inbox.
Knowledge, Skills and Abilities
Knowledge of department's functions and purpose with ability to communicate that mission to others in the department and general publicKnowledge of the policies and procedures of the assigned work areaKnowledge and ability to use official business practicesKnowledge of County function to which assigned and the interface between the assigned work and the departmental missionAbility to operate in the assigned program area with little direct oversightAbility to communicate effectively and to conduct the department's business in person and by telephoneAbility to gather and give information and instructions based on program knowledge and researchAbility to communicate a technical knowledge of program operations and organizational programsAbility to be tactful and courteous on County businessAbility to use a wide variety of other computer technology to generate work for the office assignedAbility to compile information based on general instructionsAbility to establish and maintain effective working relationships with supervisor, employees, and the general public
Conditions of Employment:A formal transcript will be required. College transcripts may be submitted on-line via the attachment feature or mailed to Cumberland County Human Resources, 117 Dick St. Fayetteville, NC 28301.
Successful candidates who receive a conditional offer of employment with Cumberland County must pass pre-employment screenings, including criminal history checks and drug screenings, as required by Cumberland County Policies and Procedures, prior to beginning work or receiving a final offer of employment. Refusal to submit to testing or testing positive for prohibited substances will result in the withdrawal of the conditional employment offer.
Cumberland County is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind. All employment decisions at Cumberland County are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other status protected by applicable laws and regulations. We encourage applications from all qualified individuals and will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Cumberland County offers a generous benefit plan including a Government Retirement Plan, 13 paid holidays per year and an Employee Wellness Center Clinic.To see more information about the benefits offered to employees
01
How many years of experience do you have in direct customer service, either in person or via the telephone?
5+ years3 - 5 years1 - 2 yearsLess than 1 yearNone
02
How much experience do you have performing administrative duties to include processing invoices, monitoring an annual budget and/or monitoring departmental expenditures?
5+ years3 - 5 years1 - 2 yearsLess than 1 yearNone
03
Do you have experience working with databases?
YesNo
04
Please verify that your application includes the following information: * Employment history including salary, employer address and phone number, supervisor's name, and reason for leaving each employer.* Applications without the above information will be considered incomplete and NOT move forward in the process.* Resumes can not be considered as a substitute for submitting a formal application. Please take a moment to review this application in its entirety to ensure completion of each segment. (DO NOT SUBMIT A BLANK APPLICATION)* Check yes to verify that you understand and I have read the above statement.
YesNo
Required Question