Prince George's County
Administrative Aide 1Z
Prince George's County, Upper Marlboro, Maryland, us, 20792
Salary:
$42,393.00 - $76,313.00 Annually
Location :
Upper Marlboro, MD
Job Type:
Probationary FT
Job Number:
08715
Department:
Office of the Sheriff
Division:
Fugitive Unit
Opening Date:
09/13/2024
Closing Date:
9/19/2024 11:59 PM Eastern
Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
We are Prince George's Proud!
The Prince George's County Government
Office of the Sheriff
is currently seeking qualified applicants to fill an
Administrative Aide 1Z
position, grade Z13, in the Fugitive Unit.
About the PositionThis is dually allocated entry-level secretarial/administrative type work designed to relieve a lead person or supervisor of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the Office of the Sheriff. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.
About the AgencyThe Prince George's County Office of the Sheriff has been a vital link in the criminal justice system for more than 300 years, providing the citizens of Prince George's County with professional, transparent, and effective law enforcement service. The Office of the Sheriff serves as the law enforcement arm of the courts, responding to domestic violence calls, processing warrants, civil papers, domestic violence peace and protective orders, Emergency Psychiatric Petition (E.P.S.) orders, and the execution of evictions. The Office of the Sheriff is also responsible for court security, providing security and protection for visitors to our courthouses and securing courtrooms and holding areas. Deputies transport prisoners and are responsible for extraditing fugitives from other states.
Examples of Work
ADMINISTRATION
Processes entries on the National Crime Information Center system (NCIC).Receives felony warrants and Commitments for entry in, and/or removal from NCIC daily.Completes classification procedures, verifying accuracy of information presented for processing or updating warrant profiles in NCIC.Completes the notification, recording, and other administrative actions required to successfully process warrants and/or commitments into NCIC, or the Motorola PremierOne Records system.Maintains NCIC certification through Maryland State Police as required for purposes of NCIC entries, removals, and queries.VERIFICATIONS
Validates and verifies warrant information on NCIC printout, to ensure entry accuracy daily.Cross verifies NCIC entries with 100% accuracy.SERVICE AND DISPOSITION LETTERS
Reads, interprets, and converts information from arrest records, warrants, and other related materials, in accordance with Maryland State Police, and extradition guidelines, classifications, and codes to execute service and disposition letters.Maintains an up-to-date knowledge of the correct classification of all warrants according to extradition guidelines, and Maryland State Police reporting.Prepares and processes service and disposition letters to local, State, and Federal facilities with 100% accuracy.RECORDS MAINTENANCE
Maintains all statistical data daily for felony warrants entered into NCIC, folders pulled, and other daily work processes.Ensures all folders are returned to TTY Records in numerical order.Establishes and maintains filing system and logs to ensure that documents are readily retrievable.Completes and accurately turns in all required reports on or before scheduled due dates.CUSTOMER SERVICE
Manages telephone operations to provide efficient and accurate information in response to warrants, or other inquiries from the public or from Court Officials.Exercises independent judgment to determine which requires the direct attention of the supervisor, and which should be referred to other staff members.PERFORMS OTHER RELATED DUTIES AS ASSIGNED
Willingly and cooperatively performs tasks and duties assigned which may not be specifically listed in the position description but are within the general occupational category and responsibility level typically associated with the employee's class of work.Qualifications
High school diploma or G.E.D. certificate with coursework in typing, office practices, or other related clerical subjects.One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.Applicant must be proficient in typing where required.An equivalent combination of education, training, and experience will be considered.
Preferred Qualifications:
Previous law enforcement or local government experience.NCIC CN1 Certified is desired but not required.EACH APPLICANT MUST INCLUDE INFORMATION WHICH CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION
Additional Information
Job Location : 5303 Chrysler Way, Upper Marlboro, MD 20772
Conditions of Employment
: Upon selection, the candidate must:
Applicants who meet minimum qualifications must take and pass an administered Administrative Aide exam.
Please Note
- Effective August 1, 2024, a new exam for the role of Administrative Aide was launched and all candidates must complete this exam to be considered for this opportunity. Applicants who have previously taken the exam on or after August 1, 2024, and passed, will not be required to re-test.Pass a background investigation conducted by the Prince George's County, Office of Human Resources Management, Public Safety Investigations Division.Pass a medical examination, including a drug screening and random drug and alcohol tests.Possess a valid Maryland State driver's license.Attain and maintain NCIC CN1 Certification.Meet all training and performance standards and demonstrate proficiency as required by the agency.Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.Required to successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS
:
If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the
beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)Group Term Life InsuranceLong & Short-Term DisabilityFlexible Spending Accounts
Dependent Care Assistance ProgramHealth Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)13 Paid HolidaysRetirement Benefits
Defined Benefit Pension Plan
Employer Contribution Rate-11.71%
Supplemental Pension Plan
Employee Contribution Rate (Pre-Tax)-3.48%
457(b)403(b)
Employee DiscountsEmployee Assistance ProgramVoluntary Benefits
Critical IllnessWhole Life InsuranceAccident InsuranceLegal Services
For additional details, please visit:
01
I acknowledge and understand the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for this position.
YesNo
02
What best describes your highest level of completed education?
High School Diploma/G.E.D.Some CollegeAssociate DegreeBachelor's DegreeMaster's DegreePhD/JD/DoctorateOther
03
If you selected "Other" for question #3, please put your highest level of education. Otherwise, please put N/A.
04
Which field of study do you possess?
Secretarial ScienceBusiness AdministrationPublic AdministrationOther
05
If you selected "Other" in question #5, please identify your field. Otherwise respond with "N/A".
06
Do you possess one (1) year or more of advanced diverse and/or technical clerical experience?
YesNo
07
Describe in detail your secretarial/administrative experience which involved working with the public, office management and operational details. Please include employer(s) as well as date(s) of employment. Applications that state "See Resume" will not be reviewed. If you do not have experience, please put N/A.
08
Do you possess experience working with the public for at least six (6) months?
YesNo
09
Describe in detail your experience to include name(s) of employment and date(s) where this experience was performed. All experience must be shown on your application. Otherwise, please put N/A.
10
Do you possess experience in the following? Check all that apply.
Administrative SupportTelephone and ReceptionService and disposition of lettersRecords MaintenanceVerificationsCustomer Service
11
Describe in detail your previous experience in response to your selections in question #9. Please include employer(s) as well as date(s) of employment. Applications that state "See Resume" will not be reviewed. If you do not have experience, please put N/A.
12
Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
YesNo
Required Question
$42,393.00 - $76,313.00 Annually
Location :
Upper Marlboro, MD
Job Type:
Probationary FT
Job Number:
08715
Department:
Office of the Sheriff
Division:
Fugitive Unit
Opening Date:
09/13/2024
Closing Date:
9/19/2024 11:59 PM Eastern
Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
We are Prince George's Proud!
The Prince George's County Government
Office of the Sheriff
is currently seeking qualified applicants to fill an
Administrative Aide 1Z
position, grade Z13, in the Fugitive Unit.
About the PositionThis is dually allocated entry-level secretarial/administrative type work designed to relieve a lead person or supervisor of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the Office of the Sheriff. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.
About the AgencyThe Prince George's County Office of the Sheriff has been a vital link in the criminal justice system for more than 300 years, providing the citizens of Prince George's County with professional, transparent, and effective law enforcement service. The Office of the Sheriff serves as the law enforcement arm of the courts, responding to domestic violence calls, processing warrants, civil papers, domestic violence peace and protective orders, Emergency Psychiatric Petition (E.P.S.) orders, and the execution of evictions. The Office of the Sheriff is also responsible for court security, providing security and protection for visitors to our courthouses and securing courtrooms and holding areas. Deputies transport prisoners and are responsible for extraditing fugitives from other states.
Examples of Work
ADMINISTRATION
Processes entries on the National Crime Information Center system (NCIC).Receives felony warrants and Commitments for entry in, and/or removal from NCIC daily.Completes classification procedures, verifying accuracy of information presented for processing or updating warrant profiles in NCIC.Completes the notification, recording, and other administrative actions required to successfully process warrants and/or commitments into NCIC, or the Motorola PremierOne Records system.Maintains NCIC certification through Maryland State Police as required for purposes of NCIC entries, removals, and queries.VERIFICATIONS
Validates and verifies warrant information on NCIC printout, to ensure entry accuracy daily.Cross verifies NCIC entries with 100% accuracy.SERVICE AND DISPOSITION LETTERS
Reads, interprets, and converts information from arrest records, warrants, and other related materials, in accordance with Maryland State Police, and extradition guidelines, classifications, and codes to execute service and disposition letters.Maintains an up-to-date knowledge of the correct classification of all warrants according to extradition guidelines, and Maryland State Police reporting.Prepares and processes service and disposition letters to local, State, and Federal facilities with 100% accuracy.RECORDS MAINTENANCE
Maintains all statistical data daily for felony warrants entered into NCIC, folders pulled, and other daily work processes.Ensures all folders are returned to TTY Records in numerical order.Establishes and maintains filing system and logs to ensure that documents are readily retrievable.Completes and accurately turns in all required reports on or before scheduled due dates.CUSTOMER SERVICE
Manages telephone operations to provide efficient and accurate information in response to warrants, or other inquiries from the public or from Court Officials.Exercises independent judgment to determine which requires the direct attention of the supervisor, and which should be referred to other staff members.PERFORMS OTHER RELATED DUTIES AS ASSIGNED
Willingly and cooperatively performs tasks and duties assigned which may not be specifically listed in the position description but are within the general occupational category and responsibility level typically associated with the employee's class of work.Qualifications
High school diploma or G.E.D. certificate with coursework in typing, office practices, or other related clerical subjects.One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.Applicant must be proficient in typing where required.An equivalent combination of education, training, and experience will be considered.
Preferred Qualifications:
Previous law enforcement or local government experience.NCIC CN1 Certified is desired but not required.EACH APPLICANT MUST INCLUDE INFORMATION WHICH CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION
Additional Information
Job Location : 5303 Chrysler Way, Upper Marlboro, MD 20772
Conditions of Employment
: Upon selection, the candidate must:
Applicants who meet minimum qualifications must take and pass an administered Administrative Aide exam.
Please Note
- Effective August 1, 2024, a new exam for the role of Administrative Aide was launched and all candidates must complete this exam to be considered for this opportunity. Applicants who have previously taken the exam on or after August 1, 2024, and passed, will not be required to re-test.Pass a background investigation conducted by the Prince George's County, Office of Human Resources Management, Public Safety Investigations Division.Pass a medical examination, including a drug screening and random drug and alcohol tests.Possess a valid Maryland State driver's license.Attain and maintain NCIC CN1 Certification.Meet all training and performance standards and demonstrate proficiency as required by the agency.Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.Required to successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS
:
If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the
beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:
Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)Group Term Life InsuranceLong & Short-Term DisabilityFlexible Spending Accounts
Dependent Care Assistance ProgramHealth Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)13 Paid HolidaysRetirement Benefits
Defined Benefit Pension Plan
Employer Contribution Rate-11.71%
Supplemental Pension Plan
Employee Contribution Rate (Pre-Tax)-3.48%
457(b)403(b)
Employee DiscountsEmployee Assistance ProgramVoluntary Benefits
Critical IllnessWhole Life InsuranceAccident InsuranceLegal Services
For additional details, please visit:
01
I acknowledge and understand the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for this position.
YesNo
02
What best describes your highest level of completed education?
High School Diploma/G.E.D.Some CollegeAssociate DegreeBachelor's DegreeMaster's DegreePhD/JD/DoctorateOther
03
If you selected "Other" for question #3, please put your highest level of education. Otherwise, please put N/A.
04
Which field of study do you possess?
Secretarial ScienceBusiness AdministrationPublic AdministrationOther
05
If you selected "Other" in question #5, please identify your field. Otherwise respond with "N/A".
06
Do you possess one (1) year or more of advanced diverse and/or technical clerical experience?
YesNo
07
Describe in detail your secretarial/administrative experience which involved working with the public, office management and operational details. Please include employer(s) as well as date(s) of employment. Applications that state "See Resume" will not be reviewed. If you do not have experience, please put N/A.
08
Do you possess experience working with the public for at least six (6) months?
YesNo
09
Describe in detail your experience to include name(s) of employment and date(s) where this experience was performed. All experience must be shown on your application. Otherwise, please put N/A.
10
Do you possess experience in the following? Check all that apply.
Administrative SupportTelephone and ReceptionService and disposition of lettersRecords MaintenanceVerificationsCustomer Service
11
Describe in detail your previous experience in response to your selections in question #9. Please include employer(s) as well as date(s) of employment. Applications that state "See Resume" will not be reviewed. If you do not have experience, please put N/A.
12
Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
YesNo
Required Question