Vistra Corporate Services Company
Executive Assistant & Business Unit Coordinator
Vistra Corporate Services Company, Irving, Texas, United States, 75084
Executive Assistant & Business Unit Coordinator
If you have what it takes to become part of the Vistra family and would like to start a promising career with a global leader, take a look at the exciting employment opportunities that are currently available and apply online.Job SummaryReporting to the Executive Vice-President, this position is responsible for administrative support through effectively maintaining a close and highly responsive relationship to the day-to-day activities of the department. In this highly visible position, the successful candidate will handle all administrative matters and promote the Company's image by representing the EVP both internally and externally. Also acts as the primary liaison between the EVP and key executives, team members, and all other outside entities including the Company's Board of Directors.Key AccountabilitiesPerform top level administrative duties in support of an EVP, including making travel arrangements, scheduling a high volume of meetings and appointments, managing an ever-changing business/personal Outlook calendar, and managing complex schedules.Manage all travel arrangements by independently researching options for hotels, flights, and ground transportation and making the necessary reservations; prepare itineraries.Perform complex secretarial duties, often of sensitive or confidential nature, utilizing available resources to ensure efficient office organization.Perform administrative assistance in scheduling meetings, and meeting facilities to ensure efficient utilization of personnel and site resources; arrange and coordinate division meetings. Screen multiple requests for meetings and utilize sound judgment in managing priorities of requests based on importance and urgency.Gather and organize materials for designated meetings, both internal and external.Perform administrative assistance in preparing expense reports, serving as custodian of departmental credit cards; reconcile invoices; and recommend approval by managers; develop, maintain and report division records as assigned.With an understanding of business protocols associated with EVP's and business associates, effectively interact with senior leaders, Board members and their executive assistants while representing the office of the EVP.Education, Experience, & Skill RequirementsHigh school diploma or GED and 10+ years executive administrative work experience supporting C-level executives, competency and familiarity with business practices of a large organization.Must possess excellent time-management skills, outstanding organizational skills, and problem-solving skills.Must be an efficient, detail-oriented, and organized person who is responsive to deadlines and effective in a results-driven environment. Must be able to balance work independently with limited supervision and be able to respond effectively to competing priorities.Must have exceptional communication skills, including writing (memos, presentations, correspondence, and email) and verbal skills to interface effectively with executives and all levels of staff.Must possess a strong level of discretion, and unwavering integrity and honesty to manage highly confidential information.Must have sound judgment to manage competing priorities and to understand scope and urgency of requests.Must have
advanced
technical knowledge of MS Office with particular strength in MS PowerPoint, Word, and Excel. Ability to compile executive presentations and communications.Job Family : General ServicesCompany : TXU Retail Services CompanyLocations : Irving, TexasWe are a company of people committed to: Exceeding Customer Expectations, Great People, Teamwork, Competitive Spirit, and Effective Communication. If this describes you, then apply today! If you currently work for Vistra or its subsidiaries, please apply via the internal career site.It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment, including in selection for job opportunities, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state, or local laws.If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation, please email us at assistance@vistraenergy.com to make a request.
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If you have what it takes to become part of the Vistra family and would like to start a promising career with a global leader, take a look at the exciting employment opportunities that are currently available and apply online.Job SummaryReporting to the Executive Vice-President, this position is responsible for administrative support through effectively maintaining a close and highly responsive relationship to the day-to-day activities of the department. In this highly visible position, the successful candidate will handle all administrative matters and promote the Company's image by representing the EVP both internally and externally. Also acts as the primary liaison between the EVP and key executives, team members, and all other outside entities including the Company's Board of Directors.Key AccountabilitiesPerform top level administrative duties in support of an EVP, including making travel arrangements, scheduling a high volume of meetings and appointments, managing an ever-changing business/personal Outlook calendar, and managing complex schedules.Manage all travel arrangements by independently researching options for hotels, flights, and ground transportation and making the necessary reservations; prepare itineraries.Perform complex secretarial duties, often of sensitive or confidential nature, utilizing available resources to ensure efficient office organization.Perform administrative assistance in scheduling meetings, and meeting facilities to ensure efficient utilization of personnel and site resources; arrange and coordinate division meetings. Screen multiple requests for meetings and utilize sound judgment in managing priorities of requests based on importance and urgency.Gather and organize materials for designated meetings, both internal and external.Perform administrative assistance in preparing expense reports, serving as custodian of departmental credit cards; reconcile invoices; and recommend approval by managers; develop, maintain and report division records as assigned.With an understanding of business protocols associated with EVP's and business associates, effectively interact with senior leaders, Board members and their executive assistants while representing the office of the EVP.Education, Experience, & Skill RequirementsHigh school diploma or GED and 10+ years executive administrative work experience supporting C-level executives, competency and familiarity with business practices of a large organization.Must possess excellent time-management skills, outstanding organizational skills, and problem-solving skills.Must be an efficient, detail-oriented, and organized person who is responsive to deadlines and effective in a results-driven environment. Must be able to balance work independently with limited supervision and be able to respond effectively to competing priorities.Must have exceptional communication skills, including writing (memos, presentations, correspondence, and email) and verbal skills to interface effectively with executives and all levels of staff.Must possess a strong level of discretion, and unwavering integrity and honesty to manage highly confidential information.Must have sound judgment to manage competing priorities and to understand scope and urgency of requests.Must have
advanced
technical knowledge of MS Office with particular strength in MS PowerPoint, Word, and Excel. Ability to compile executive presentations and communications.Job Family : General ServicesCompany : TXU Retail Services CompanyLocations : Irving, TexasWe are a company of people committed to: Exceeding Customer Expectations, Great People, Teamwork, Competitive Spirit, and Effective Communication. If this describes you, then apply today! If you currently work for Vistra or its subsidiaries, please apply via the internal career site.It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment, including in selection for job opportunities, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state, or local laws.If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation, please email us at assistance@vistraenergy.com to make a request.
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