New College of Florida
Associate Director, Fellowships & Scholarships
New College of Florida, Sarasota, Florida, United States, 34243
DescriptionAs a specialist in the Center for Career Engagement and Opportunity (CEO), the Associate Director for Fellowships and Scholarships is responsible for recruiting, coaching, mentoring, and advising all New College students exploring and pursuing prestigious national and international scholarships and fellowships. Targeted awards include, but are not limited to, the Fulbright US Student Program, Goldwater, Gilman, Critical Language Scholarship, Boren Awards, NSF Graduate Research Fellowship, Research Experiences for Undergraduates (REUs), Pickering, Rangel, Payne, Truman, and Hollings. Through keen attention to detail and leveraging a well-informed understanding of the expectations, selection criteria, and application processes, this position advises student applicants and their faculty supporters, provides actionable feedback, and solicits student work product of the highest quality, to engage, motivate, and guide students through all phases of the application process. This position maintains databases that track and record participants, advising, active applicants, and applicant outcomes. Reporting to the Dean of Career Success and Experiential Learning, the Associate Director is a member of the Career Success and Experiential Learning leadership team within the Academic Affairs division that aims to prepare all students for their future through coordinated efforts to develop professional early career pathways and scale career readiness. The position directly leads the College’s efforts to ensure all students explore competitive fellowships and scholarships as part of their academic and career planning.
Examples of Duties
Fellowships & Scholarship Program Leadership & Award Promotion
Leads all aspects of the College’s Fellowships & Scholarship Program including identifying, developing, and promoting scholarship/fellowship opportunities and New College timelines for targeted scholarship/fellowship programs
Manages procedures for College’s nomination and submission of applicants for competitive prestigious scholarship/fellowship programs
Develops and implements strategies to integrate fellowships/scholarships into the academic program
Collaborates with Dean and Career Success leadership team on the development of program strategic goals, priorities, and plans
Student Advising, Coaching, & Teaching
Advises students pursuing scholarships/fellowships determining eligibility and competitiveness
Coaches active applicants on the development of competitive applications
Prepares students interested in pursuing awards to develop a competitive profile and portfolio
Meets with students individually and in groups (e.g., class presentations, info sessions) to promote scholarship exploration
Drafts institutional letters of nomination and recommendation processes as needed
Teaches a grant writing tutorial/course as needed
Faculty & Campus Collaboration
Collaborates with career coaches and faculty advisors to connect students with scholarship/fellowship opportunities relevant to their academic and professional aspirations
Maintains contact with faculty to recruit a diverse applicant pool for targeted awards reflecting the breadth of New College’s students’ identities and academic and professional interests
Advises faculty on letters of recommendation process as needed
Convenes and facilitates faculty nomination/preparation/selection committees as needed
Assists with campus-wide efforts to develop professional pathways and scale student career readiness as part of the Academic Affairs Career & Experiential Learning leadership team.
Undergraduate Research Grant Program Administration
Coordinates the Student Research and Travel Grant, the College’s undergraduate research grant program, including facilitating promotion, student advisement, nomination, selection and award process
Collaborates with grants selection committee (alumni and faculty) and Dean on program administration including program policies and award criteria
Structures program as a student learning process and provides feedback to students on how to improve their grant writing skills
Administration, Report Writing, & Supervision
Maintains advising notes in a centralized database (i.e., Handshake)
Develops and maintains databases of student participation, application processes, and student success
Maintains an online scholarship database
Writes reports to leadership on program participation and success of applicants
Develops and maintains webpages and advising resources
Assists with inputting first-destination records to track early career outcomes
Supports program fundraising efforts in collaboration with Dean and Foundation
Coordinates GPA proxy process in collaboration with Provost’s Office
Collaborates with Office of Communications & Marketing and Provost’s Office to publicize award finalists
Supervises student or part-time staff
Communication with External Scholarship Agencies & Prospective Students
Maintains communication with award representatives and agencies and educates on New College’s academic program, coordinating campus visits as needed
Assists admissions office with outreach to prospective students and families exploring competitive awards; participates in admissions events
Continuing Education & Engagement with the Profession
Promotes the highest standards and ethics in accordance with national best practices provided by the National Association of Fellowships Advisors (NAFA)
Demonstrates a commitment to advancing skills by maintaining membership and engagement with relevant literature, research, books, articles, trainings, conferences, and professional associations
Other duties as assigned
Minimum QualificationsMaster's degree in an appropriate area of specialization and four years of appropriate experience or a Bachelor’s degree in an appropriate area of specialization and six years of appropriate experience. Proficient writing and editing skills. Demonstrated experience providing individual advice to college students.
Preferred QualificationsMaster’s degree and three years of full-time work in higher education providing direct student advising, preferably in liberal arts or honors education. Preference given for experience as a fellowships administrator or advisor, a fellowship or competitive external grant recipient, or other directly related experience. Proficient with technology including student information databases and learning management systems (Canvas). Demonstrated success with public speaking, teaching, collaborating with faculty, and establishing relationships with external entities.
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
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Examples of Duties
Fellowships & Scholarship Program Leadership & Award Promotion
Leads all aspects of the College’s Fellowships & Scholarship Program including identifying, developing, and promoting scholarship/fellowship opportunities and New College timelines for targeted scholarship/fellowship programs
Manages procedures for College’s nomination and submission of applicants for competitive prestigious scholarship/fellowship programs
Develops and implements strategies to integrate fellowships/scholarships into the academic program
Collaborates with Dean and Career Success leadership team on the development of program strategic goals, priorities, and plans
Student Advising, Coaching, & Teaching
Advises students pursuing scholarships/fellowships determining eligibility and competitiveness
Coaches active applicants on the development of competitive applications
Prepares students interested in pursuing awards to develop a competitive profile and portfolio
Meets with students individually and in groups (e.g., class presentations, info sessions) to promote scholarship exploration
Drafts institutional letters of nomination and recommendation processes as needed
Teaches a grant writing tutorial/course as needed
Faculty & Campus Collaboration
Collaborates with career coaches and faculty advisors to connect students with scholarship/fellowship opportunities relevant to their academic and professional aspirations
Maintains contact with faculty to recruit a diverse applicant pool for targeted awards reflecting the breadth of New College’s students’ identities and academic and professional interests
Advises faculty on letters of recommendation process as needed
Convenes and facilitates faculty nomination/preparation/selection committees as needed
Assists with campus-wide efforts to develop professional pathways and scale student career readiness as part of the Academic Affairs Career & Experiential Learning leadership team.
Undergraduate Research Grant Program Administration
Coordinates the Student Research and Travel Grant, the College’s undergraduate research grant program, including facilitating promotion, student advisement, nomination, selection and award process
Collaborates with grants selection committee (alumni and faculty) and Dean on program administration including program policies and award criteria
Structures program as a student learning process and provides feedback to students on how to improve their grant writing skills
Administration, Report Writing, & Supervision
Maintains advising notes in a centralized database (i.e., Handshake)
Develops and maintains databases of student participation, application processes, and student success
Maintains an online scholarship database
Writes reports to leadership on program participation and success of applicants
Develops and maintains webpages and advising resources
Assists with inputting first-destination records to track early career outcomes
Supports program fundraising efforts in collaboration with Dean and Foundation
Coordinates GPA proxy process in collaboration with Provost’s Office
Collaborates with Office of Communications & Marketing and Provost’s Office to publicize award finalists
Supervises student or part-time staff
Communication with External Scholarship Agencies & Prospective Students
Maintains communication with award representatives and agencies and educates on New College’s academic program, coordinating campus visits as needed
Assists admissions office with outreach to prospective students and families exploring competitive awards; participates in admissions events
Continuing Education & Engagement with the Profession
Promotes the highest standards and ethics in accordance with national best practices provided by the National Association of Fellowships Advisors (NAFA)
Demonstrates a commitment to advancing skills by maintaining membership and engagement with relevant literature, research, books, articles, trainings, conferences, and professional associations
Other duties as assigned
Minimum QualificationsMaster's degree in an appropriate area of specialization and four years of appropriate experience or a Bachelor’s degree in an appropriate area of specialization and six years of appropriate experience. Proficient writing and editing skills. Demonstrated experience providing individual advice to college students.
Preferred QualificationsMaster’s degree and three years of full-time work in higher education providing direct student advising, preferably in liberal arts or honors education. Preference given for experience as a fellowships administrator or advisor, a fellowship or competitive external grant recipient, or other directly related experience. Proficient with technology including student information databases and learning management systems (Canvas). Demonstrated success with public speaking, teaching, collaborating with faculty, and establishing relationships with external entities.
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
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