The Family Place
Director of Finance and Operations
The Family Place, Norwich, Vermont, us, 05055
Job Overview:
The Family Place is seeking an experienced Director of Finance and Operations to lead our business department. As a member of The Family Place’s Leadership Team, the Director of Finance and Operations plays a key role in strategic decision making, effective operations, financial sustainability, and agency impact. The Director of Finance and Operations oversees the development and implementation of financial policies and procedures as well as operational and employment processes, leading the business department with efficiency.
The Family Place strives to be a supportive environment and to continue to learn about and practice skills related to diversity, equity, and inclusion. We are committed to providing a safe space for our staff, board, clients, families, and community members and encourage a culture which holds us accountable without judgement. We are actively mindful of our practices and materials to ensure they are inclusive and welcome feedback to continue this important work. It is our goal that all families have access to individualized resources and communication needed to provide services in the best ways possible.
To learn more, visit the-family-place.org.
Responsibilities:Financial and Accounting
Manage, implement and supervise all financial functions of the agency – including all financial and business office internal control and administrative functions.
Ensure appropriate allocation of expenses on an ongoing basis and in compliance with government standards and agency contracts.
Coordinate activities of external auditor, ensure timely completion of audit and 990.
Manage third party insurance biller.
Create, maintain, and implement agency financial procedures manual, cost allocation standards, and reporting schedule/calendar for all contracts and grants.
Develop and maintain financial accounting systems for Cash management, accounts payable, accounts receivable, credit control and petty cash.
Grants and Contracts Management
Manage financial obligations for all state and third-party contracts and grants and work with Executive Director and department leaders to assure compliance with program requirements of all grants and contracts.
Collaborate with department leaders to develop budgets for each agency program, project and funding source.
Provide department leaders with regular program funding source financial reports for internal management and in compliance with contract requirements.
Prepare and/or review financial reports for all applications, contracts, grants and agreements.
Operations Management
Supervise and/or administer the coordination of operations and vendor contracts.
Manage efforts to improve efficiency and effectiveness of operational processes.
Supervise and/or administer Risk Management initiatives including all insurance policies and related activity.
Advise Executive Director on all financial matters related to the operations of the agency, including financial implications for all capital purchases, building improvements, construction projects, and maintain an effective inventory control, depreciation schedule and property accounting system.
Financial Planning and Analysis
Prepare, in consultation with agency leadership, annual operating and capital budgets.
Provide timely revenue reports, expenditure reports, monthly accrual basis financial reports and analysis of reports including financial recommendations to the Executive Director, Board Treasurer, and Finance Committee.
Collaborate with agency leadership on Strategic Plan and cash forecasting.
Education and Experience
Bachelor’s degree in accounting or business administration or equivalent training and experience.
5+ years’ experience in business administration and non-profit financial management.
Skills and Knowledge
Advanced skills in QuickBooks online and Microsoft Office suite.
Demonstrated skill in GAAP accounting, grants management, financial reporting, budget development and analysis.
Knowledge and skills related to financial reporting and budget analysis.
Able to communicate effectively with the Board, administration, staff and the general public.
Job Type:
Full-time
Pay:
$72,000.00 - $90,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Parental leave
Professional development assistance
Vision insurance
Physical Setting:
Office
Schedule:
Monday to Friday
Experience:
Business Administration: 5 years (Required)
Ability to Commute:
Norwich, VT 05055 (Required)
Work Location:
In person
#J-18808-Ljbffr
The Family Place is seeking an experienced Director of Finance and Operations to lead our business department. As a member of The Family Place’s Leadership Team, the Director of Finance and Operations plays a key role in strategic decision making, effective operations, financial sustainability, and agency impact. The Director of Finance and Operations oversees the development and implementation of financial policies and procedures as well as operational and employment processes, leading the business department with efficiency.
The Family Place strives to be a supportive environment and to continue to learn about and practice skills related to diversity, equity, and inclusion. We are committed to providing a safe space for our staff, board, clients, families, and community members and encourage a culture which holds us accountable without judgement. We are actively mindful of our practices and materials to ensure they are inclusive and welcome feedback to continue this important work. It is our goal that all families have access to individualized resources and communication needed to provide services in the best ways possible.
To learn more, visit the-family-place.org.
Responsibilities:Financial and Accounting
Manage, implement and supervise all financial functions of the agency – including all financial and business office internal control and administrative functions.
Ensure appropriate allocation of expenses on an ongoing basis and in compliance with government standards and agency contracts.
Coordinate activities of external auditor, ensure timely completion of audit and 990.
Manage third party insurance biller.
Create, maintain, and implement agency financial procedures manual, cost allocation standards, and reporting schedule/calendar for all contracts and grants.
Develop and maintain financial accounting systems for Cash management, accounts payable, accounts receivable, credit control and petty cash.
Grants and Contracts Management
Manage financial obligations for all state and third-party contracts and grants and work with Executive Director and department leaders to assure compliance with program requirements of all grants and contracts.
Collaborate with department leaders to develop budgets for each agency program, project and funding source.
Provide department leaders with regular program funding source financial reports for internal management and in compliance with contract requirements.
Prepare and/or review financial reports for all applications, contracts, grants and agreements.
Operations Management
Supervise and/or administer the coordination of operations and vendor contracts.
Manage efforts to improve efficiency and effectiveness of operational processes.
Supervise and/or administer Risk Management initiatives including all insurance policies and related activity.
Advise Executive Director on all financial matters related to the operations of the agency, including financial implications for all capital purchases, building improvements, construction projects, and maintain an effective inventory control, depreciation schedule and property accounting system.
Financial Planning and Analysis
Prepare, in consultation with agency leadership, annual operating and capital budgets.
Provide timely revenue reports, expenditure reports, monthly accrual basis financial reports and analysis of reports including financial recommendations to the Executive Director, Board Treasurer, and Finance Committee.
Collaborate with agency leadership on Strategic Plan and cash forecasting.
Education and Experience
Bachelor’s degree in accounting or business administration or equivalent training and experience.
5+ years’ experience in business administration and non-profit financial management.
Skills and Knowledge
Advanced skills in QuickBooks online and Microsoft Office suite.
Demonstrated skill in GAAP accounting, grants management, financial reporting, budget development and analysis.
Knowledge and skills related to financial reporting and budget analysis.
Able to communicate effectively with the Board, administration, staff and the general public.
Job Type:
Full-time
Pay:
$72,000.00 - $90,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Parental leave
Professional development assistance
Vision insurance
Physical Setting:
Office
Schedule:
Monday to Friday
Experience:
Business Administration: 5 years (Required)
Ability to Commute:
Norwich, VT 05055 (Required)
Work Location:
In person
#J-18808-Ljbffr