US Lawns
Assistant Controller
US Lawns, Needham Heights, Massachusetts, us, 02494
Job Description
NORMAL WORK HOURS:
40 hours per week, Monday-FridayIMMEDIATE SUPERVISOR:
Associate Vice President for Finance and ControllerOTHERS WHO MAY ASSIGN WORK:
Vice President for Finance and AdministrationPOSITION SUMMARY:The Assistant Controller plays a critical role in supporting the Controller and Financial Affairs by managing operational tasks, ensuring compliance, and preparing key reports and documentation, including federal filings. This role requires a depth of process knowledge and a strong sense of judgement. The Assistant Controller focuses on financial systems management, compliance monitoring, some budget preparation, and audit coordination while also helping with treasury and risk management functions. The Assistant Controller provides vital support to Financial Affairs to ensure that the Controller can focus on strategic initiatives and high-level financial oversight, while ensuring that statutory compliance filings and departmental operations run smoothly and effectively.This is an in-person/on-campus position based in Needham, MA, with possible flexible work options. Any approved remote work arrangement must be performed in the state of Massachusetts where Olin is registered to do business.RESPONSIBILITIES :Assist in managing daily department activities, including general accounting, accounts payable/receivable, payroll, and grant/contract accounting, ensuring accuracy and timeliness.Oversee monthly and quarterly closings, ensuring proper reconciliations and reporting to support the Controller’s financial management.Manage the Chart of Accounts to ensure accuracy of new coding and related report mapping and timely termination of coding no longer needed.Ensure general ledger reports are working properly and serve the needs of users.Collaborate with the Controller on developing and implementing accounting policies, ensuring compliance with federal, state, and institutional regulations.Prepare reports for audits, financial statements and footnotes, IPEDS, 3ABC, EZ Audit, bond compliance, and investment performance, ensuring alignment with institutional goals.Support internal audits by ensuring adherence to procedures and identifying areas for process improvement.Prepare statutory federal compliance filings, including the Form 990, ensuring accuracy and timely submission.Coordinate with external auditors, legal counsel, and internal teams to compile necessary information for federal filings and audit processes.Monitor compliance deadlines for federal regulations, tax-exempt status, and UBIT, ensuring timely submission of filings.Assist in the development and monitoring of annual operating and capital budgets, providing analysis and recommendations.Support cash flow operations, oversee daily banking transactions, and collaborate on cash flow forecasting and reporting.Assist with risk management and insurance renewals, ensuring that coverage meets institutional needs.Monitor investment performance and debt compliance, preparing related reports for senior management and ensuring adherence to bond covenants.Manage and mentor accounting staff, support professional development, and help implement training and cross-training programs for operational continuity.Serve as backup to the Controller on committees, providing financial guidance and participating in college-wide initiatives.Lead special projects, assist with Trustee Committee reports, and provide financial guidance to the College community as needed.Handle additional duties and responsibilities as assigned by the Controller or VPFA to support the effective operation of the Financial Affairs department and the overall financial integrity of the institution.EXPERIENCE AND QUALIFICATIONS:Bachelor’s degree in accounting, finance, or related field required; Master’s preferred. CPA designation required or actively pursuing certification.5-7 years of progressively responsible experience in accounting, finance, or related fields, preferably in higher education or nonprofit organizations.Proven ability to manage daily accounting operations, including general accounting, accounts payable/receivable, payroll, and grant/contract accounting, with strong experience in financial closings, reconciliations, and reporting.Advanced knowledge of GAAP, federal and state regulations affecting higher education, and experience with compliance filings, including Form 990 and UBIT.Expertise in budget development, financial planning, cash flow management, and reporting for audits, IPEDS, and bond compliance.Proficient in accounting software systems, superior Excel skills, and experience with data analysis tools.Experience supporting internal and external audits, with a proven ability to implement process improvements and maintain compliance with institutional procedures.Demonstrated ability to provide mentorship, support professional development, and facilitate cross-training programs, while collaborating effectively across departments.Strong analytical skills to analyze complex financial data and provide actionable recommendations, coupled with excellent communication abilities to explain financial concepts to non-financial stakeholders.Proven ability to manage special projects and serve on institutional committees, providing financial guidance and supporting organizational initiatives.Demonstrated understanding of and commitment to values of equity, access, and belonging.
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NORMAL WORK HOURS:
40 hours per week, Monday-FridayIMMEDIATE SUPERVISOR:
Associate Vice President for Finance and ControllerOTHERS WHO MAY ASSIGN WORK:
Vice President for Finance and AdministrationPOSITION SUMMARY:The Assistant Controller plays a critical role in supporting the Controller and Financial Affairs by managing operational tasks, ensuring compliance, and preparing key reports and documentation, including federal filings. This role requires a depth of process knowledge and a strong sense of judgement. The Assistant Controller focuses on financial systems management, compliance monitoring, some budget preparation, and audit coordination while also helping with treasury and risk management functions. The Assistant Controller provides vital support to Financial Affairs to ensure that the Controller can focus on strategic initiatives and high-level financial oversight, while ensuring that statutory compliance filings and departmental operations run smoothly and effectively.This is an in-person/on-campus position based in Needham, MA, with possible flexible work options. Any approved remote work arrangement must be performed in the state of Massachusetts where Olin is registered to do business.RESPONSIBILITIES :Assist in managing daily department activities, including general accounting, accounts payable/receivable, payroll, and grant/contract accounting, ensuring accuracy and timeliness.Oversee monthly and quarterly closings, ensuring proper reconciliations and reporting to support the Controller’s financial management.Manage the Chart of Accounts to ensure accuracy of new coding and related report mapping and timely termination of coding no longer needed.Ensure general ledger reports are working properly and serve the needs of users.Collaborate with the Controller on developing and implementing accounting policies, ensuring compliance with federal, state, and institutional regulations.Prepare reports for audits, financial statements and footnotes, IPEDS, 3ABC, EZ Audit, bond compliance, and investment performance, ensuring alignment with institutional goals.Support internal audits by ensuring adherence to procedures and identifying areas for process improvement.Prepare statutory federal compliance filings, including the Form 990, ensuring accuracy and timely submission.Coordinate with external auditors, legal counsel, and internal teams to compile necessary information for federal filings and audit processes.Monitor compliance deadlines for federal regulations, tax-exempt status, and UBIT, ensuring timely submission of filings.Assist in the development and monitoring of annual operating and capital budgets, providing analysis and recommendations.Support cash flow operations, oversee daily banking transactions, and collaborate on cash flow forecasting and reporting.Assist with risk management and insurance renewals, ensuring that coverage meets institutional needs.Monitor investment performance and debt compliance, preparing related reports for senior management and ensuring adherence to bond covenants.Manage and mentor accounting staff, support professional development, and help implement training and cross-training programs for operational continuity.Serve as backup to the Controller on committees, providing financial guidance and participating in college-wide initiatives.Lead special projects, assist with Trustee Committee reports, and provide financial guidance to the College community as needed.Handle additional duties and responsibilities as assigned by the Controller or VPFA to support the effective operation of the Financial Affairs department and the overall financial integrity of the institution.EXPERIENCE AND QUALIFICATIONS:Bachelor’s degree in accounting, finance, or related field required; Master’s preferred. CPA designation required or actively pursuing certification.5-7 years of progressively responsible experience in accounting, finance, or related fields, preferably in higher education or nonprofit organizations.Proven ability to manage daily accounting operations, including general accounting, accounts payable/receivable, payroll, and grant/contract accounting, with strong experience in financial closings, reconciliations, and reporting.Advanced knowledge of GAAP, federal and state regulations affecting higher education, and experience with compliance filings, including Form 990 and UBIT.Expertise in budget development, financial planning, cash flow management, and reporting for audits, IPEDS, and bond compliance.Proficient in accounting software systems, superior Excel skills, and experience with data analysis tools.Experience supporting internal and external audits, with a proven ability to implement process improvements and maintain compliance with institutional procedures.Demonstrated ability to provide mentorship, support professional development, and facilitate cross-training programs, while collaborating effectively across departments.Strong analytical skills to analyze complex financial data and provide actionable recommendations, coupled with excellent communication abilities to explain financial concepts to non-financial stakeholders.Proven ability to manage special projects and serve on institutional committees, providing financial guidance and supporting organizational initiatives.Demonstrated understanding of and commitment to values of equity, access, and belonging.
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