Florida International University - Board of Trustees
Office Specialist - Herbert Wertheim College of Medicine
Florida International University - Board of Trustees, Miami, Florida, us, 33222
Job Opening ID
531998Location
Modesto A. Maidique CampusFull/Part Time
Full-TimeReview Date
04/24/2024Regular/Temporary
RegularAbout FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni.Job Summary
The Herbert Wertheim College of Medicine is currently seeking an Office Specialist to join our team of professionals.Duties Include:Assists in granting Herbert Wertheim College of Medicine (HWCOM) and Masters in Physician Assistant Studies faculty, staff and student access to all HWCOM designated spaces.Defines Area Sets and Time Zones in the Schlage Access Control System. Adds/deletes/modifies individual student cardholder access rights as requested by Departments.Assist the leadership team with all internal and external space and building card and key access requests by faculty, staff and/or students to all HWCOM assigned facilities.Programs and schedules HWCOM and MPAS faculty, staff, and student access to building entrances. Works closely with Central Facilities in coordinating access requests.Liaises with the Office of Medical Education and the leadership team in scheduling openings and closings of designated rooms for special events as requested by Herbert Wertheim College of Medicine (HWCOM) Departments.Maintains organized record copies of all signed and executed Access Request Forms for Faculty, Staff and Students, which are subject to audit review and updates space plans database.Updates and reconciles department's files documenting HWCOM spaces, departmental designations and staff space assignments.Prepares comprehensive database reports and/or access inquiries on HWCOM and MPAS student access history reports.Troubleshoots HWCOM and MPAS student card access problems with individual students and FMD Key Bank.Assists the Manager of Administrative Services with Office of Student Affairs, University Registrar, and FMD Key Bank definition of incoming classes HWCOM and MPAS student Panther ID's and Class-Year Group Definitions in the Schlage Access Control System.Performs other related duties as assigned or as directed.Minimum Qualifications
High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.Desired Qualifications
Basic knowledge and understanding of relational databases.Job Category
StaffAdvertised Salary
$31,500 - $36,000Work Schedule
Begin time: 8:30 AMEnd time: 5:00 PMPre-Employment Requirements
Criminal Background CheckHow To Apply
Prospective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.*This posting will close at 12:00 am of the close date.How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions.Veterans with a VA service-connected disabilitySpouses of veterans with permanent and total service-connected disabilityHonorably discharged veterans with wartime service.Unmarried widow or widower of a veteran who died as a result of a service-connected disabilityA veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.Disclosures
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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531998Location
Modesto A. Maidique CampusFull/Part Time
Full-TimeReview Date
04/24/2024Regular/Temporary
RegularAbout FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni.Job Summary
The Herbert Wertheim College of Medicine is currently seeking an Office Specialist to join our team of professionals.Duties Include:Assists in granting Herbert Wertheim College of Medicine (HWCOM) and Masters in Physician Assistant Studies faculty, staff and student access to all HWCOM designated spaces.Defines Area Sets and Time Zones in the Schlage Access Control System. Adds/deletes/modifies individual student cardholder access rights as requested by Departments.Assist the leadership team with all internal and external space and building card and key access requests by faculty, staff and/or students to all HWCOM assigned facilities.Programs and schedules HWCOM and MPAS faculty, staff, and student access to building entrances. Works closely with Central Facilities in coordinating access requests.Liaises with the Office of Medical Education and the leadership team in scheduling openings and closings of designated rooms for special events as requested by Herbert Wertheim College of Medicine (HWCOM) Departments.Maintains organized record copies of all signed and executed Access Request Forms for Faculty, Staff and Students, which are subject to audit review and updates space plans database.Updates and reconciles department's files documenting HWCOM spaces, departmental designations and staff space assignments.Prepares comprehensive database reports and/or access inquiries on HWCOM and MPAS student access history reports.Troubleshoots HWCOM and MPAS student card access problems with individual students and FMD Key Bank.Assists the Manager of Administrative Services with Office of Student Affairs, University Registrar, and FMD Key Bank definition of incoming classes HWCOM and MPAS student Panther ID's and Class-Year Group Definitions in the Schlage Access Control System.Performs other related duties as assigned or as directed.Minimum Qualifications
High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.Desired Qualifications
Basic knowledge and understanding of relational databases.Job Category
StaffAdvertised Salary
$31,500 - $36,000Work Schedule
Begin time: 8:30 AMEnd time: 5:00 PMPre-Employment Requirements
Criminal Background CheckHow To Apply
Prospective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.*This posting will close at 12:00 am of the close date.How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions.Veterans with a VA service-connected disabilitySpouses of veterans with permanent and total service-connected disabilityHonorably discharged veterans with wartime service.Unmarried widow or widower of a veteran who died as a result of a service-connected disabilityA veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.Disclosures
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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