Town of Davie
Administrative Aide (Utilities)
Town of Davie, Davie, Florida, United States,
Salary :
$68,734.00 - $73,975.00 Annually
Location :
Davie, FL
Job Type:
Full-Time
Job Number:
24-137
Department:
Water and Sewer Services
Opening Date:
09/11/2024
Closing Date:
9/30/2024 5:00 PM Eastern
Description
The Town of Davie has transitioned to a four (4) day work week schedule (10 hours per day). Hours of work are Monday through Thursday either 7:00am-5:30pm or 7:30am-6:00pm.
Under minimal supervision, performs responsible administrative and staff assistance work in direct support of Department Administration/Director. Employee manages assigned department operations and work initiated in anticipation of needs or problems and at the request of the Department Director. Supervises support staff and provides administrative and secretarial support to the Department Director. This position requires an individual who can work under stressful circumstances when fielding complaints or dealing with elements of a sensitive nature which requires confidentiality. Reports to the Department Director.
Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)
EDUCATION AND EXPERIENCE:
REQUIREDAn Associates Degree in secretarial science, business administration or a related field.
A minimum of seven (7) to ten (10) years experience progressively responsible experience in secretarial and administrative work.
Additional qualifying experience may substitute on a year-for-year basis for the required education.PREFERRED
Bachelor's Degree in secretarial science, business administration, public administration or a related field.
Administrative background in a Utility Department to include basic understanding of the operation of public water and sewer utilities, including treatment, conveyance, construction, and maintenance.LICENSES AND CERTIFICATIONSPREFERRED
Holds or is able to acquire certification by the State of Florida as a Notary Public.
Special Requirements
Essential Functions
Takes and transcribes difficult technical dictation if necessary. Researches and prepares Department's Council Agenda items in the appropriate format.Tracks all incoming contracts, ordinances and other significant documents.Maintains some accounting and other department bookkeeping records.
Assist with Department's Fiscal Year budgetary process; Inputs the operating budget for each fiscal year, produces and tracks revenues and expenditures reports, budget amendment recommendation as needed.
Assist with formulating and tracking Water and Sewer agreements.
Researches and prepares reports; handles special projects.
Maintains the flow of communication for the office.
Under minimal supervision, performs difficult, specialized, responsible clerical, secretarial and administrative work.
Position involves extensive public contact and customer service.ADDITIONAL JOB FUNCTIONS
Prepares and processes department payroll.
Performs other related duties as required.Supplemental Information
The Town of Davie has transitioned to a four (4) day work week schedule (10 hours per day). Hours of work are Monday through Thursday either 7:00am-5:30pm or 7:30am-6:00pm.All fields must be completed. Putting "see resume" on the application will not suffice. Incomplete applications will not be considered.For assistance with your online applicant account, use the online Help Guide or contact the Applicants Support Line at 855-524-5627 or Email: Applicant Support is available between 9:00 a.m. and 8:00 p.m. Eastern Standard Time, Monday through Friday. For other inquiries, please contact the Human Resources Department at (954) 797-1100.The policy of the Town of Davie is to provide equal opportunity to all of our employees and applicants for employment. The Town of Davie has a policy that requires employees hired on or after January 4, 2016 to be a non-user of tobacco products six (6) months prior to their employment with the Town as well as commit to non-usage during their employment. Candidates for employment who are impacted by the Town of Davie's Smoking Policy will be permitted to reapply for open positions after six (6) months.
The Town of Davie offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, life, and long term disability insurance.
For a more detailed overview of our benefits package,
01
Please indicate which is the highest level of education you have completed.
High School or GEDAssociates Degree or EquivalentBachelor's DegreeMaster's Degree or Above
02
Do you possess a degree from an accredited college or university in secretarial science, business administration or a related field?
YesNo
03
Do you currently possess seven (7) to ten (10) years of progressively responsible experience in secretarial and administrative work?
YesNo
04
If you answered "Yes" to the question above, please describe your experience.
05
If your response to the above question is not reflected in your job history, please explain why
06
Do you possess certification by the State of Florida as a Notary Public?
YesNo
07
If you answered "No" to the above question, are you willing to acquire the certification by the State of Florida to become a Notary?
YesNo
08
Have you used any tobacco products within the past six (6) months including nicotine and E-Cigarettes?
YesNo
09
If you selected "Yes" to the question above please list the last date you used tobacco products.
10
Please provide additional information or any comments you feel would assist us in determining your eligibility for this position.
11
Have you previously submitted an application for employment with the Town of Davie?
YesNo
Required Question
$68,734.00 - $73,975.00 Annually
Location :
Davie, FL
Job Type:
Full-Time
Job Number:
24-137
Department:
Water and Sewer Services
Opening Date:
09/11/2024
Closing Date:
9/30/2024 5:00 PM Eastern
Description
The Town of Davie has transitioned to a four (4) day work week schedule (10 hours per day). Hours of work are Monday through Thursday either 7:00am-5:30pm or 7:30am-6:00pm.
Under minimal supervision, performs responsible administrative and staff assistance work in direct support of Department Administration/Director. Employee manages assigned department operations and work initiated in anticipation of needs or problems and at the request of the Department Director. Supervises support staff and provides administrative and secretarial support to the Department Director. This position requires an individual who can work under stressful circumstances when fielding complaints or dealing with elements of a sensitive nature which requires confidentiality. Reports to the Department Director.
Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)
EDUCATION AND EXPERIENCE:
REQUIREDAn Associates Degree in secretarial science, business administration or a related field.
A minimum of seven (7) to ten (10) years experience progressively responsible experience in secretarial and administrative work.
Additional qualifying experience may substitute on a year-for-year basis for the required education.PREFERRED
Bachelor's Degree in secretarial science, business administration, public administration or a related field.
Administrative background in a Utility Department to include basic understanding of the operation of public water and sewer utilities, including treatment, conveyance, construction, and maintenance.LICENSES AND CERTIFICATIONSPREFERRED
Holds or is able to acquire certification by the State of Florida as a Notary Public.
Special Requirements
Essential Functions
Takes and transcribes difficult technical dictation if necessary. Researches and prepares Department's Council Agenda items in the appropriate format.Tracks all incoming contracts, ordinances and other significant documents.Maintains some accounting and other department bookkeeping records.
Assist with Department's Fiscal Year budgetary process; Inputs the operating budget for each fiscal year, produces and tracks revenues and expenditures reports, budget amendment recommendation as needed.
Assist with formulating and tracking Water and Sewer agreements.
Researches and prepares reports; handles special projects.
Maintains the flow of communication for the office.
Under minimal supervision, performs difficult, specialized, responsible clerical, secretarial and administrative work.
Position involves extensive public contact and customer service.ADDITIONAL JOB FUNCTIONS
Prepares and processes department payroll.
Performs other related duties as required.Supplemental Information
The Town of Davie has transitioned to a four (4) day work week schedule (10 hours per day). Hours of work are Monday through Thursday either 7:00am-5:30pm or 7:30am-6:00pm.All fields must be completed. Putting "see resume" on the application will not suffice. Incomplete applications will not be considered.For assistance with your online applicant account, use the online Help Guide or contact the Applicants Support Line at 855-524-5627 or Email: Applicant Support is available between 9:00 a.m. and 8:00 p.m. Eastern Standard Time, Monday through Friday. For other inquiries, please contact the Human Resources Department at (954) 797-1100.The policy of the Town of Davie is to provide equal opportunity to all of our employees and applicants for employment. The Town of Davie has a policy that requires employees hired on or after January 4, 2016 to be a non-user of tobacco products six (6) months prior to their employment with the Town as well as commit to non-usage during their employment. Candidates for employment who are impacted by the Town of Davie's Smoking Policy will be permitted to reapply for open positions after six (6) months.
The Town of Davie offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, life, and long term disability insurance.
For a more detailed overview of our benefits package,
01
Please indicate which is the highest level of education you have completed.
High School or GEDAssociates Degree or EquivalentBachelor's DegreeMaster's Degree or Above
02
Do you possess a degree from an accredited college or university in secretarial science, business administration or a related field?
YesNo
03
Do you currently possess seven (7) to ten (10) years of progressively responsible experience in secretarial and administrative work?
YesNo
04
If you answered "Yes" to the question above, please describe your experience.
05
If your response to the above question is not reflected in your job history, please explain why
06
Do you possess certification by the State of Florida as a Notary Public?
YesNo
07
If you answered "No" to the above question, are you willing to acquire the certification by the State of Florida to become a Notary?
YesNo
08
Have you used any tobacco products within the past six (6) months including nicotine and E-Cigarettes?
YesNo
09
If you selected "Yes" to the question above please list the last date you used tobacco products.
10
Please provide additional information or any comments you feel would assist us in determining your eligibility for this position.
11
Have you previously submitted an application for employment with the Town of Davie?
YesNo
Required Question