City of Baltimore
Executive Assistant (NCS) - Department of Finance
City of Baltimore, Baltimore, Maryland, United States, 21276
THIS IS A NON-CIVIL SERVICE POSITION
POSTING DATE:
08/23/2024
CLOSING DATE:
11/23/2024 AT 12:00 MIDNIGHT
SALARY RANGE:
$55,497.00 - $72,146.00 USD Annually
Class Description
The City of Baltimore is in search of an Executive Assistant who will provide staff assistance and administrative support to the City’s Chief Procurement Officer (CPO) and Deputy CPO. The Executive Assistant will receive managerial direction from the CPO and will need to be able to organize and multitask; maintain effective working relationships with staff and other City employees; and communicate effectively with staff, management and other stakeholders. Work is performed in an office where normal working conditions are encountered and requires minimal physical exertion.Essential Functions
Provide comprehensive executive support to the CPO, to include (but not limited to): coordinating daily calendars, creating regular reports, updating internal databases, conducting research, assembling presentations; preparing letters, memos, reports, minutes, charts, requisitions, forms and other documents on behalf of the Agency.Manage meetings, conference calls and event logistics including, but not limited to: scheduling, assembling meeting agendas and recording meeting minutes; preparing correspondence; coordinating catering services; arranging room set-up (including testing A/V equipment); following up to ensure that everything is in place prior to the meeting/event.Act as the point of contact between the CPO and Agency employees, the Mayor’s Office, other City Agencies, the business community, constituents, etc.Serve as gatekeeper of the CPO’s office and the go-to resource within the Agency.Exercise sound independent judgment in screening mail, telephone calls and visitors; decide what matters require the CPO’s attention; provide information/responses to concerns not requiring the CPO’s attention.Collaborate with other administrative staff to effectively execute tasks/projects; direct and monitor the execution of decisions and policies of the CPO’s office.Investigate and resolve confidential or sensitive administrative problems, complaints and situations at the request of the CPO.Accompany the CPO to public and governmental meetings, act on meeting decisions and resolutions, report on meetings to the CPO.Attend confidential administrative and operational meetings; organize, coordinate and monitor the implementation of resultant actions, resolutions and administrative decisions.Education And Experience Requirements
EDUCATION:
Have a bachelor’s degree from an accredited college/university.ANDEXPERIENCE:
Have five years of work experience providing executive-level administrative support – including two (2) years working in a confidential environment.Knowledge, Skills, And Abilities
Demonstrated ability to plan, organize and coordinate a program of administrative functions in a governmental organization.Evidence of effective communication skills – both verbal and written.Demonstrated ability to maintain and deal with sensitive and confidential information/materials/situations with discretion, tact and diplomacy.Demonstrated ability to interpret and implement policies, procedures and directives.Demonstrated ability to research and compile administrative reports and documents; and to analyze planning reports and statistical information.Demonstrated ability to establish and maintain effective working relationships with others.Demonstrated ability to multi-task and proficiently execute details within tight deadlines.Knowledge of the principles and practices of public administration.In compliance with federal law, the incumbent will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification document upon hire.NOTE:
Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.Financial Disclosure
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
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POSTING DATE:
08/23/2024
CLOSING DATE:
11/23/2024 AT 12:00 MIDNIGHT
SALARY RANGE:
$55,497.00 - $72,146.00 USD Annually
Class Description
The City of Baltimore is in search of an Executive Assistant who will provide staff assistance and administrative support to the City’s Chief Procurement Officer (CPO) and Deputy CPO. The Executive Assistant will receive managerial direction from the CPO and will need to be able to organize and multitask; maintain effective working relationships with staff and other City employees; and communicate effectively with staff, management and other stakeholders. Work is performed in an office where normal working conditions are encountered and requires minimal physical exertion.Essential Functions
Provide comprehensive executive support to the CPO, to include (but not limited to): coordinating daily calendars, creating regular reports, updating internal databases, conducting research, assembling presentations; preparing letters, memos, reports, minutes, charts, requisitions, forms and other documents on behalf of the Agency.Manage meetings, conference calls and event logistics including, but not limited to: scheduling, assembling meeting agendas and recording meeting minutes; preparing correspondence; coordinating catering services; arranging room set-up (including testing A/V equipment); following up to ensure that everything is in place prior to the meeting/event.Act as the point of contact between the CPO and Agency employees, the Mayor’s Office, other City Agencies, the business community, constituents, etc.Serve as gatekeeper of the CPO’s office and the go-to resource within the Agency.Exercise sound independent judgment in screening mail, telephone calls and visitors; decide what matters require the CPO’s attention; provide information/responses to concerns not requiring the CPO’s attention.Collaborate with other administrative staff to effectively execute tasks/projects; direct and monitor the execution of decisions and policies of the CPO’s office.Investigate and resolve confidential or sensitive administrative problems, complaints and situations at the request of the CPO.Accompany the CPO to public and governmental meetings, act on meeting decisions and resolutions, report on meetings to the CPO.Attend confidential administrative and operational meetings; organize, coordinate and monitor the implementation of resultant actions, resolutions and administrative decisions.Education And Experience Requirements
EDUCATION:
Have a bachelor’s degree from an accredited college/university.ANDEXPERIENCE:
Have five years of work experience providing executive-level administrative support – including two (2) years working in a confidential environment.Knowledge, Skills, And Abilities
Demonstrated ability to plan, organize and coordinate a program of administrative functions in a governmental organization.Evidence of effective communication skills – both verbal and written.Demonstrated ability to maintain and deal with sensitive and confidential information/materials/situations with discretion, tact and diplomacy.Demonstrated ability to interpret and implement policies, procedures and directives.Demonstrated ability to research and compile administrative reports and documents; and to analyze planning reports and statistical information.Demonstrated ability to establish and maintain effective working relationships with others.Demonstrated ability to multi-task and proficiently execute details within tight deadlines.Knowledge of the principles and practices of public administration.In compliance with federal law, the incumbent will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification document upon hire.NOTE:
Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.Financial Disclosure
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
#J-18808-Ljbffr