Administrative Assistant

This Jobot Job is hosted by: Joey Ciufo

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Salary: $55,000 - $65,000 per year

This construction company specializes in general contracting, project management, and design-build services for both commercial and residential projects. They handle new construction, renovations, and custom homes, providing comprehensive solutions from concept to completion. With a focus on quality and efficiency, the company ensures projects are completed on time and within budget while meeting the unique needs of their clients.

• Competitive compensation
• Professional development opportunities
• 401K and Health Insurances (medical dental vision etc.)
• Work-life balance
• Opportunity for growth and partnership
• Collaborative work environment
• Mentorship programs
• Community involvement
• Employee recognition and rewards
• Employee assistance programs
• Retirement savings plans

Job Details:

As a Project Assistant, you will be an integral part of our construction team, providing critical support to our project managers and helping to keep our operations running smoothly. This is a permanent, full-time position that offers a unique opportunity to play a key role in our construction projects. Your role will involve a variety of tasks, including administrative duties, organizational tasks, preparing documents, record keeping, and data entry. You will be the backbone of our project operations, ensuring that our projects are well-coordinated and that our team has the support they need to deliver high-quality construction services.

Responsibilities:

1. Provide administrative support to project managers, including scheduling meetings, preparing reports, and handling correspondence.
2. Organize project files and documents, ensuring that all necessary paperwork is properly filed and easily accessible.
3. Prepare and review project documents, including contracts, proposals, and project plans.
4. Maintain accurate and up-to-date project records, including financial records, project progress reports, and project schedules.
5. Perform data entry tasks, ensuring that all project data is accurately entered into our project management system.
6. Coordinate with project stakeholders, including clients, subcontractors, and suppliers, to ensure smooth project operations.
7. Assist with project scheduling, helping to ensure that project tasks are completed on time and within budget.
8. Support project procurement processes, including preparing purchase orders and tracking deliveries.
9. Help to ensure compliance with construction regulations and safety standards.
10. Perform other related duties as assigned.

Qualifications:

1. A minimum of 5 years of experience in a similar role, preferably in the construction industry.
2. Strong administrative skills, with a proven ability to handle a variety of administrative tasks efficiently and accurately.
3. Excellent organizational skills, with a keen attention to detail and the ability to manage multiple tasks simultaneously.
4. Experience in preparing and reviewing project documents, with a focus on accuracy and thoroughness.
5. Strong record keeping skills, with a proven ability to maintain accurate and up-to-date project records.
6. Proficiency in data entry, with a high level of accuracy and attention to detail.
7. Excellent communication skills, with the ability to effectively coordinate with a variety of project stakeholders.
8. Strong problem-solving skills, with the ability to anticipate and resolve issues proactively.
9. Knowledge of construction regulations and safety standards is a plus.
10. Proficiency in the use of project management software and other relevant computer applications.

This role represents a fantastic opportunity for an experienced Project Assistant to take the next step in their career within a dynamic and fast-paced construction environment. If you are a detail-oriented professional with a strong work ethic and a passion for construction, we would love to hear from you.

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