Executive Assistant to CEO

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Salary: $110,000 - $140,000 per year

Private real estate investment firm focused on the acquisition of industrial, office, and multi-family properties throughout the Western United States is seeking a well-rounded, self-motivated Executive Assistant to support the CEO.

• Longstanding, reputable and extremely stable company
• Newly created position due to growth
• Excellent corporate culture, low turnover environment
• Great work/life balance

Job Details:

We are seeking a dynamic and adaptable Executive Assistant to support our CEO in our fast-paced finance firm. This is a permanent position that requires a minimum of 5 years of experience in a similar role. The ideal candidate will be a self-starter with a strong ability to multitask and prioritize, with a keen eye for detail and a passion for supporting high-level executives. This is an exciting opportunity to join a thriving company and play a pivotal role in its operations.

Responsibilities:

• Provide comprehensive support to the CEO, managing an extremely active calendar of appointments, meetings, and travel plans.
• Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner.
• Develop and maintain a system that ensures the CEO's accessibility and open lines of communication with staff.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate logistics for board meetings, including materials, agendas, communication, and follow-up.
• Act as the primary point of contact for internal and external constituencies on matters pertaining to the CEO.
• Implement and monitor programs as directed by the CEO, and see those programs through to completion.
• Handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant reporting directly to CEO or owner.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Expert level written and verbal communication skills.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Bachelor's degree preferred.

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