Executive Assistant

This Jobot Job is hosted by: Natasha van der Griendt

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Salary: $70,000 - $80,000 per year

My client specializes in comprehensive pharmacy solutions for long-term care facilities across several states in the eastern U.S. Their focus is on delivering top-tier service and value through customizable programs. They leverage cutting-edge technology to offer a suite of services, including advanced clinical support, secure online platforms for clients, streamlined discharge processes, and tools for maintaining regulatory compliance. With extensive industry experience, they've cultivated an approach that prioritizes attentive care and client satisfaction. Their commitment to technological innovation and personalized service sets them apart in meeting the complex needs of long-term care providers.

• Work directly with the CEO in a fast-paced environment, managing a diverse range of responsibilities
• Be at the heart of a rapidly expanding business with 22 sites and $1.2 billion in annual revenue
• Enjoy a challenging role where no two days are the same - boredom is not an option!
• Opportunity for growth in a 9-year-old company that's continuously evolving
• Work alongside intelligent, quick-learning professionals in a stable, no-drama environment
• Competitive salary up to $80k with annual discretionary bonuses
• Comprehensive benefits including 401k with 4% company match at 50%, health, dental, vision, life, and disability insurance

Job Details

This permanent position offers a unique opportunity to play a pivotal role in supporting our CEO, while also assisting our General Counsel and Chief Financial Officer. The ideal candidate will bring a wealth of administrative experience, coupled with meticulous attention to detail and superior multitasking abilities. You'll thrive in a fast-paced environment where discretion and confidentiality are paramount. Your diplomatic skills will shine as you interact with a diverse array of internal team members and external partners. If you're ready to take on a challenging role that sits at the intersection of science, business, and technology, where every day brings new and exciting tasks, we want to hear from you. Join us in our mission to drive scientific progress and make a lasting impact in our industry.

Responsibilities

• Effectively manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Perform gatekeeping duties to manage the flow of information to the CEO.
• Draft letters, reports, and other documents as required, ensuring accuracy and adherence to company standards.
• Provide administrative support for the CEO's involvement in various boards and organizations.
• Coordinate travel arrangements for the CEO and other executives as needed, including flights, accommodations, and itineraries.
• Produce high-quality documents, presentations, and reports as required.
• Handle confidential information with discretion and integrity.
• Assist in the preparation and coordination of board meetings, including taking minutes, preparing agendas, and distributing materials.
• Provide light support for the General Counsel and Chief Financial Officer, as required.

Qualifications

• Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant.
• Proven experience in travel coordination and calendar management.
• Exceptional written and verbal communication skills, with the ability to draft professional letters and reports.
• Strong organizational skills, with the ability to manage multiple tasks and projects simultaneously.
• High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience in the scientific industry is a plus.
• Ability to handle confidential information with a high level of discretion and professionalism.
• Strong attention to detail and problem-solving skills.
• Ability to work effectively both independently and as part of a team.
• Demonstrated ability to work effectively with a variety of internal and external stakeholders.
• A proactive approach and the ability to anticipate the needs of the CEO.

This is an exciting opportunity to join a dynamic team in the scientific industry. If you have the required experience and skills, we would love to hear from you. Apply today!

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