University of Washington
Faculty Human Resource Coordinator (Part-Time, Temporary)
University of Washington, Seattle, Washington, us, 98127
If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Faculty Human Resource Coordinator (Part-Time, Temporary)
Req #: 239205Department: DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCESBenefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a
Temporary
(six-month),
Part-Time
(50% FTE)
Faculty Human Resource Coordinator. This position will be fully remote.Under the direct supervision of the Lead Faculty Human Resources Business Partner, this position will assist with paid and unpaid faculty, academic personnel, and visa appointments in collaboration with the other members of the Faculty HR team.Essential Duties & Responsibilities
(Other duties may be assigned to meet business needs.)Faculty Appointments (80%)
Coordinate all aspects of the faculty appointments including gathering faculty documents from incoming faculty, completing faculty appointment packets, and submitting for approvals from School of Medicine (SOM)’s Dean’s Office, Integrated Service Center (ISC), and other departments as necessary.Maintain faculty appointment checklists and update reports as necessary.Assisting with monitoring faculty appointments end dates, including fellowship program appointments.Coordinate renewal of appointments with the Lead HR Business Partner and the Associate Director of HR.Distribute onboarding and orientation materials for new faculty.Maintain accurate faculty files (electronic and hard copy).Assist the Faculty HR team with faculty recruitments, including assistance with posting advertisements.Assist with the annual clinical and affiliate promotions process.Oversee upcoming end dates for faculty and academic personnel including providing offboarding materials.Ensure necessary faculty and academic renewals are initiated in a timely manner.Manage the shared Faculty HR email inbox. Respond to inquiries and route to the appropriate people as needed.Assist with data and document management and related tasks as needed.Visa Appointments (10%)
Support faculty and academic personnel on visas by coordinating new visa requests and extensions with the Academic Appointments and Compensation office and the International Scholar Operations team.Oversee the end or renewal of appointments related to visas (faculty on visas, visiting scholars, and visiting students). Ensure any necessary renewals are initiated in a timely manner.Other (10%)
Collaborate with the Psychiatry and Behavioral Science HR team to streamline HR business processes and SOPs.Manage the faculty dashboard in PsycSource, the department’s ticketing system for Faculty/Academic HR requests.Perform related duties as assigned.Minimum Qualifications
High School diploma or GED certificate AND two years of office/clerical experience including at least six months of experience in a human resources or related setting OR equivalent education/experience.Desirable Qualifications
Proficient knowledge of other Microsoft Office Products (Word, PowerPoint, Excel, Visio, Outlook, Teams).Proficiency of and experience with UW HR/Payroll Systems (i.e. Workday).Time management multi-tasking, details oriented, and organizational skills.Professional communication style and presentation skills.A positive attitude to thrive and succeed in a fast-paced environment.Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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Req #: 239205Department: DEPARTMENT OF PSYCHIATRY AND BEHAVIORAL SCIENCESBenefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a
Temporary
(six-month),
Part-Time
(50% FTE)
Faculty Human Resource Coordinator. This position will be fully remote.Under the direct supervision of the Lead Faculty Human Resources Business Partner, this position will assist with paid and unpaid faculty, academic personnel, and visa appointments in collaboration with the other members of the Faculty HR team.Essential Duties & Responsibilities
(Other duties may be assigned to meet business needs.)Faculty Appointments (80%)
Coordinate all aspects of the faculty appointments including gathering faculty documents from incoming faculty, completing faculty appointment packets, and submitting for approvals from School of Medicine (SOM)’s Dean’s Office, Integrated Service Center (ISC), and other departments as necessary.Maintain faculty appointment checklists and update reports as necessary.Assisting with monitoring faculty appointments end dates, including fellowship program appointments.Coordinate renewal of appointments with the Lead HR Business Partner and the Associate Director of HR.Distribute onboarding and orientation materials for new faculty.Maintain accurate faculty files (electronic and hard copy).Assist the Faculty HR team with faculty recruitments, including assistance with posting advertisements.Assist with the annual clinical and affiliate promotions process.Oversee upcoming end dates for faculty and academic personnel including providing offboarding materials.Ensure necessary faculty and academic renewals are initiated in a timely manner.Manage the shared Faculty HR email inbox. Respond to inquiries and route to the appropriate people as needed.Assist with data and document management and related tasks as needed.Visa Appointments (10%)
Support faculty and academic personnel on visas by coordinating new visa requests and extensions with the Academic Appointments and Compensation office and the International Scholar Operations team.Oversee the end or renewal of appointments related to visas (faculty on visas, visiting scholars, and visiting students). Ensure any necessary renewals are initiated in a timely manner.Other (10%)
Collaborate with the Psychiatry and Behavioral Science HR team to streamline HR business processes and SOPs.Manage the faculty dashboard in PsycSource, the department’s ticketing system for Faculty/Academic HR requests.Perform related duties as assigned.Minimum Qualifications
High School diploma or GED certificate AND two years of office/clerical experience including at least six months of experience in a human resources or related setting OR equivalent education/experience.Desirable Qualifications
Proficient knowledge of other Microsoft Office Products (Word, PowerPoint, Excel, Visio, Outlook, Teams).Proficiency of and experience with UW HR/Payroll Systems (i.e. Workday).Time management multi-tasking, details oriented, and organizational skills.Professional communication style and presentation skills.A positive attitude to thrive and succeed in a fast-paced environment.Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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