University of Washington
HUMAN RESOURCES DEPARMENT MANAGER/ADMIN
University of Washington, Seattle, Washington, us, 98127
If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.The Department of Epidemiology has an outstanding opportunity for a Human Resources Department Manager/Admin to join their team.The Department of Epidemiology is a large academic and research department housed in the School of Public Health. Faculty in the Department are fully engaged in research grant acquisition, instruction and mentoring, and service-based activities. The department has 50 core faculty, over 130 affiliate, adjunct, and clinical faculty, 8 postdoctoral scholars, and 30 emeritus faculty engaging in cutting edge of research regarding critical public health topics such as infectious diseases, mental health, cardiovascular disease, cancer, maternal and child health, injuries and violence, nutrition, aging, and environmental, social and genetic determinants of health.This position provides a combination of Academic Human Resource (AHR) management, administrative, and strategic leadership functions to the Department of Epidemiology. This position also provides professional expertise in a comprehensive range of Academic HR responsibilities and advises Departmental Leadership on strategic planning and initiatives that effectively deploy resources to ensure excellent Academic HR services using a lens of equity, diversity, and inclusion (EDI).DUTIES AND RESPONSIBILITIESAcademic Human Resources and Faculty Affairs (70%)Academic Recruitments and Position ManagementDirect Chair and Administrator on academic faculty recruitments, and draft annual hiring plans using templates from the SPH Dean’s Office.Direct full scope of faculty search and recruitment.Draft and formalize position descriptions and manage recruitment efforts in compliance with University policies.Advise and support Search Committee and search committee chair.Oversee and advise the logistical components of faculty searches, including posting ads, arranging travel for candidates, scheduling meetings/itinerary for interviews, arranging lunches/dinners, scheduling Search Committee meetings, and coordinating job talk/seminar.Track applications and communicate with applicants.Oversee the faculty voting process.Draft offer letters on behalf of Chair, working with the Administrator on financial aspects of offer.Direct and manage input of data into UW hiring portals including Interfolio and Workday.Advise Epi leadership and committees on best practices for faculty development and support.Ensure compliance with University hiring policies, as well as applicable state and federal laws throughout the recruitment and selection processes.Conduct onboarding procedures after individual is hired.Direct and manage appointment, reappointment, appointment change, promotion, and separation processes for annually appointed faculty.Manage Postdoctoral Scholar Fellow appointments.Oversee appointments of Postdoctoral Scholar Fellows.Manage hiring process including conducting searches, drafting offer letter, compiling appointment packet, confirming funding details with the Grants and Contracts Director, and coordinating Workday processes with the department’s payroll staff.Conduct onboarding and appointment renewals.Direct and oversee website faculty profiles and appointment details in the SPH database (FacBio).Independently consult with the International Office on Visas for academic personnel.Oversee the Graduate Faculty appointment process.Advise Chair on UW and School procedures regarding emeritus appointment requests.Direct input, audit, and reconcile discrepancies related to appointment records in multiple University systems to ensure compliance with applicable rules and regulations.Provide expert guidance to faculty regarding leave use.Advise on applicable resources, processes, and best practices.Manage leaves of absences, such as FMLA and sabbaticals.Advise on the outside work process.Offboard separating faculty.Faculty Promotions and Tenure AwardsDirect the faculty promotion and tenure award process.Independently liaise with Dean’s Office on all related matters.Lead promotion and tenure committees.Direct promotion and tenure committees about departmental, school, and university rules and guidelines for promotions and tenure awards.Manage all documentation, including requests for external review letters.Management of Faculty Appointments and Faculty ReviewsManage the department’s annual faculty merit review process.Advise Chair and Associate Chair on merit and faculty review guidelines.Maintain timelines and identify relevant Assistant Professors coming up for 3-year review.Maintain timelines and identify relevant Research Faculty coming up for 5-year review.Oversee meeting preparation, collection and preparation of materials, and prepare a thorough meeting summary.Oversee the peer teaching review evaluation processes alongside Epi leadership and Curriculum Committee.Faculty Leadership Role SupportAdvise and recommend compensation guidelines for faculty/leadership to Department Chair and Administrator.Work with internal and external partners to establish MOAs and MOUs for faculty leadership roles within the Department.Participate as a member of the Epi Leadership Team (ELT) in matters related to faculty affairs.Advise Epi Committee Leadership on currently policies and guidelines in matters related to faculty affairs and development.Faculty Development (25%)Create process guides and tools to document and support key functions and activities.Engage in continuous process improvement to identify and implement efficiencies and develop resources.Manage the Epi Faculty Development Program alongside the Associate Chair.Oversee development of new robust materials the aim to provide substantial orientation to new faculty.Supervision (5%)The AHR Manager is responsible for the supervision and management of the AHR tasks performed by the Administrative Specialist.Provide training and guidance to Administrative Specialist.Oversee and coordinate staff workload.MINIMUM REQUIREMENTSBachelor’s Degree in Social Sciences, Administration, Business, Human Resources or related field.At least 4 years' experience providing human resources support in an academic and/or clinical setting.ADDITIONAL REQUIREMENTSSupporting managers or executives in an environment combining academic and clinical personnel.Demonstrated understanding of AHR management principles.Demonstrated ability to handle confidential information with tact, discretion, and diplomacy.Demonstrated ability to solve problems, take initiative, set priorities, and handle multiple projects efficiently and effectively.Strong interpersonal, leadership and critical thinking skills.Demonstrated ability to communicate professionally, clearly, and empathetically.Experience working independently, and as both a member and leader of a team.High degree of proficiency in Microsoft Office suite.Ability to quickly learn and apply new or unfamiliar technologies.Demonstrated ability to analyze, develop and implement process improvements.DESIRED QUALIFICATIONSExperience working with Academic HR at the University of Washington.Experience with UW systems including Workday and Interfolio.Executive assistant experience in an academic setting.Familiarity with UW academic recruiting, appointments, and promotions.Experience with UW faculty policies and guidelines.Experience administering human resource functions at an academic institution.Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.
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As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.The Department of Epidemiology has an outstanding opportunity for a Human Resources Department Manager/Admin to join their team.The Department of Epidemiology is a large academic and research department housed in the School of Public Health. Faculty in the Department are fully engaged in research grant acquisition, instruction and mentoring, and service-based activities. The department has 50 core faculty, over 130 affiliate, adjunct, and clinical faculty, 8 postdoctoral scholars, and 30 emeritus faculty engaging in cutting edge of research regarding critical public health topics such as infectious diseases, mental health, cardiovascular disease, cancer, maternal and child health, injuries and violence, nutrition, aging, and environmental, social and genetic determinants of health.This position provides a combination of Academic Human Resource (AHR) management, administrative, and strategic leadership functions to the Department of Epidemiology. This position also provides professional expertise in a comprehensive range of Academic HR responsibilities and advises Departmental Leadership on strategic planning and initiatives that effectively deploy resources to ensure excellent Academic HR services using a lens of equity, diversity, and inclusion (EDI).DUTIES AND RESPONSIBILITIESAcademic Human Resources and Faculty Affairs (70%)Academic Recruitments and Position ManagementDirect Chair and Administrator on academic faculty recruitments, and draft annual hiring plans using templates from the SPH Dean’s Office.Direct full scope of faculty search and recruitment.Draft and formalize position descriptions and manage recruitment efforts in compliance with University policies.Advise and support Search Committee and search committee chair.Oversee and advise the logistical components of faculty searches, including posting ads, arranging travel for candidates, scheduling meetings/itinerary for interviews, arranging lunches/dinners, scheduling Search Committee meetings, and coordinating job talk/seminar.Track applications and communicate with applicants.Oversee the faculty voting process.Draft offer letters on behalf of Chair, working with the Administrator on financial aspects of offer.Direct and manage input of data into UW hiring portals including Interfolio and Workday.Advise Epi leadership and committees on best practices for faculty development and support.Ensure compliance with University hiring policies, as well as applicable state and federal laws throughout the recruitment and selection processes.Conduct onboarding procedures after individual is hired.Direct and manage appointment, reappointment, appointment change, promotion, and separation processes for annually appointed faculty.Manage Postdoctoral Scholar Fellow appointments.Oversee appointments of Postdoctoral Scholar Fellows.Manage hiring process including conducting searches, drafting offer letter, compiling appointment packet, confirming funding details with the Grants and Contracts Director, and coordinating Workday processes with the department’s payroll staff.Conduct onboarding and appointment renewals.Direct and oversee website faculty profiles and appointment details in the SPH database (FacBio).Independently consult with the International Office on Visas for academic personnel.Oversee the Graduate Faculty appointment process.Advise Chair on UW and School procedures regarding emeritus appointment requests.Direct input, audit, and reconcile discrepancies related to appointment records in multiple University systems to ensure compliance with applicable rules and regulations.Provide expert guidance to faculty regarding leave use.Advise on applicable resources, processes, and best practices.Manage leaves of absences, such as FMLA and sabbaticals.Advise on the outside work process.Offboard separating faculty.Faculty Promotions and Tenure AwardsDirect the faculty promotion and tenure award process.Independently liaise with Dean’s Office on all related matters.Lead promotion and tenure committees.Direct promotion and tenure committees about departmental, school, and university rules and guidelines for promotions and tenure awards.Manage all documentation, including requests for external review letters.Management of Faculty Appointments and Faculty ReviewsManage the department’s annual faculty merit review process.Advise Chair and Associate Chair on merit and faculty review guidelines.Maintain timelines and identify relevant Assistant Professors coming up for 3-year review.Maintain timelines and identify relevant Research Faculty coming up for 5-year review.Oversee meeting preparation, collection and preparation of materials, and prepare a thorough meeting summary.Oversee the peer teaching review evaluation processes alongside Epi leadership and Curriculum Committee.Faculty Leadership Role SupportAdvise and recommend compensation guidelines for faculty/leadership to Department Chair and Administrator.Work with internal and external partners to establish MOAs and MOUs for faculty leadership roles within the Department.Participate as a member of the Epi Leadership Team (ELT) in matters related to faculty affairs.Advise Epi Committee Leadership on currently policies and guidelines in matters related to faculty affairs and development.Faculty Development (25%)Create process guides and tools to document and support key functions and activities.Engage in continuous process improvement to identify and implement efficiencies and develop resources.Manage the Epi Faculty Development Program alongside the Associate Chair.Oversee development of new robust materials the aim to provide substantial orientation to new faculty.Supervision (5%)The AHR Manager is responsible for the supervision and management of the AHR tasks performed by the Administrative Specialist.Provide training and guidance to Administrative Specialist.Oversee and coordinate staff workload.MINIMUM REQUIREMENTSBachelor’s Degree in Social Sciences, Administration, Business, Human Resources or related field.At least 4 years' experience providing human resources support in an academic and/or clinical setting.ADDITIONAL REQUIREMENTSSupporting managers or executives in an environment combining academic and clinical personnel.Demonstrated understanding of AHR management principles.Demonstrated ability to handle confidential information with tact, discretion, and diplomacy.Demonstrated ability to solve problems, take initiative, set priorities, and handle multiple projects efficiently and effectively.Strong interpersonal, leadership and critical thinking skills.Demonstrated ability to communicate professionally, clearly, and empathetically.Experience working independently, and as both a member and leader of a team.High degree of proficiency in Microsoft Office suite.Ability to quickly learn and apply new or unfamiliar technologies.Demonstrated ability to analyze, develop and implement process improvements.DESIRED QUALIFICATIONSExperience working with Academic HR at the University of Washington.Experience with UW systems including Workday and Interfolio.Executive assistant experience in an academic setting.Familiarity with UW academic recruiting, appointments, and promotions.Experience with UW faculty policies and guidelines.Experience administering human resource functions at an academic institution.Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.
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