Young Life
Executive Assistant to the Chief Learning Officer
Young Life, Colorado Springs, Colorado, United States, 80509
Executive Assistant to the Chief Learning Officer
Job ID:
96054Job Type:
Full TimeCategory:
AdministrativePosted:
2024-09-25Location:
Colorado Springs, CO (East Colorado Springs area), United StatesSalary:
USD $42,009 - $57,000 a yearJob Description:
Executive Assistant to the Chief Learning Officer
at Young Life.Job Responsibilities:
Mission/Authority:
Provide excellent administrative assistance to the Chief Learning Officer (CLO) and represent this executive office in a hospitable, professional manner.Essential Duties:Maintain the schedule of the CLO.Compose written materials and proofread as needed.Prepare meeting materials and presentations for the CLO as requested.Provide communication and support/problem solving to the learning and leadership department.Maintain records pertaining to mission-wide goals.Coordinate travel, meeting, and phone call arrangements.Represent the CLO's office in a personable manner by demonstrating flexibility, resourcefulness, and a professional attitude.Create and maintain CLO's monthly receipts and expense reports.Track and manage email and phone calls/messages when CLO is traveling (as requested).Maintain PTO request process and track learning staff requests keeping CLO informed as needed.Manage the CLO's schedule:Track and schedule all requested and recurring meetings for the CLO.Follow up on all meetings and e-mails for items that need to be collected or actions that need to be passed on to the CLO's direct reports and/or learning staff.Act as the liaison for CLO direct reports:Coordinate monthly check-in calls with CLO's direct reports.Answer questions regarding talks and reports assigned by the CLO.Manage the office of the CLO:Make delegated decisions pertaining to the direction of learning and leadership.Respond to questions within area of expertise; refer others to appropriate responders.Correspond extensively with learning staff, Mission Leadership Team (MLT), and MLT admin team via e-mail and over the phone.Analyze and interpret policy and guidelines set up by the CLO and/or the Service Center.Resolve problems and questions for the learning and leadership department.Analyze divisional cash flows, revenue, expenses, and trial balances.Oversee the CLO's evaluation process for direct reports.Learning Lead Team:Schedule monthly meetings.Communicate all relevant information and calendar to the team.Assist the CLO to build agenda, track topics, and roles and responsibilities of the team.Participate as a member of the LLT as the CLO sees fit.Event Planning:Coordinate all leadership meetings, including travel arrangements and hospitality.Plan and execute yearly in-person learning and leadership summit.Plan and execute yearly in-person LLT retreat.Stay informed on all projects and events in the learning and leadership teams.Host guests with hospitality and professionalism.Projects and Processes:Budgeting and Accounting:
Construct budgets and oversee the budget process for all learning budgets.Manage the budgets of the office of the CLO.Create and implement quarterly check-ins to assist learning staff in maintaining their budgets.
Staffing:
Oversee the evaluation process for all staff reporting to the CLO.Create and oversee the process for hiring new roles in the department in conjunction with Human Resources.
Oversee the writing and submission for the sub-departmental board reports (twice yearly).Create systems to maintain documents for the department (org charts, goal sheets, etc.).Specific Working Conditions:This position is located in Colorado Springs and is in an office environment.Travel will be required.Experience Required:Experience as an executive administrative assistant for a vice president, president, or director of a large company or organization preferred.Knowledge of Young Life preferred.Excellent organizational skills with attention to detail.Demonstrated proficiency in Microsoft Office Suite.Strong written and verbal communication skills.Ability to maintain confidentiality.Basic accounting skills.Professional and pleasant phone presence.Possess good judgment and strong problem-solving skills.Education:Bachelor's Degree in Business Administration preferred or equivalent experience.Closed Date:
2024-10-25
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Job ID:
96054Job Type:
Full TimeCategory:
AdministrativePosted:
2024-09-25Location:
Colorado Springs, CO (East Colorado Springs area), United StatesSalary:
USD $42,009 - $57,000 a yearJob Description:
Executive Assistant to the Chief Learning Officer
at Young Life.Job Responsibilities:
Mission/Authority:
Provide excellent administrative assistance to the Chief Learning Officer (CLO) and represent this executive office in a hospitable, professional manner.Essential Duties:Maintain the schedule of the CLO.Compose written materials and proofread as needed.Prepare meeting materials and presentations for the CLO as requested.Provide communication and support/problem solving to the learning and leadership department.Maintain records pertaining to mission-wide goals.Coordinate travel, meeting, and phone call arrangements.Represent the CLO's office in a personable manner by demonstrating flexibility, resourcefulness, and a professional attitude.Create and maintain CLO's monthly receipts and expense reports.Track and manage email and phone calls/messages when CLO is traveling (as requested).Maintain PTO request process and track learning staff requests keeping CLO informed as needed.Manage the CLO's schedule:Track and schedule all requested and recurring meetings for the CLO.Follow up on all meetings and e-mails for items that need to be collected or actions that need to be passed on to the CLO's direct reports and/or learning staff.Act as the liaison for CLO direct reports:Coordinate monthly check-in calls with CLO's direct reports.Answer questions regarding talks and reports assigned by the CLO.Manage the office of the CLO:Make delegated decisions pertaining to the direction of learning and leadership.Respond to questions within area of expertise; refer others to appropriate responders.Correspond extensively with learning staff, Mission Leadership Team (MLT), and MLT admin team via e-mail and over the phone.Analyze and interpret policy and guidelines set up by the CLO and/or the Service Center.Resolve problems and questions for the learning and leadership department.Analyze divisional cash flows, revenue, expenses, and trial balances.Oversee the CLO's evaluation process for direct reports.Learning Lead Team:Schedule monthly meetings.Communicate all relevant information and calendar to the team.Assist the CLO to build agenda, track topics, and roles and responsibilities of the team.Participate as a member of the LLT as the CLO sees fit.Event Planning:Coordinate all leadership meetings, including travel arrangements and hospitality.Plan and execute yearly in-person learning and leadership summit.Plan and execute yearly in-person LLT retreat.Stay informed on all projects and events in the learning and leadership teams.Host guests with hospitality and professionalism.Projects and Processes:Budgeting and Accounting:
Construct budgets and oversee the budget process for all learning budgets.Manage the budgets of the office of the CLO.Create and implement quarterly check-ins to assist learning staff in maintaining their budgets.
Staffing:
Oversee the evaluation process for all staff reporting to the CLO.Create and oversee the process for hiring new roles in the department in conjunction with Human Resources.
Oversee the writing and submission for the sub-departmental board reports (twice yearly).Create systems to maintain documents for the department (org charts, goal sheets, etc.).Specific Working Conditions:This position is located in Colorado Springs and is in an office environment.Travel will be required.Experience Required:Experience as an executive administrative assistant for a vice president, president, or director of a large company or organization preferred.Knowledge of Young Life preferred.Excellent organizational skills with attention to detail.Demonstrated proficiency in Microsoft Office Suite.Strong written and verbal communication skills.Ability to maintain confidentiality.Basic accounting skills.Professional and pleasant phone presence.Possess good judgment and strong problem-solving skills.Education:Bachelor's Degree in Business Administration preferred or equivalent experience.Closed Date:
2024-10-25
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