Exyte
Assistant Design Manager
Exyte, Chandler, Arizona, United States, 85249
Your vision is ambitious. Just like ours.Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company's long history and keep on leading the way to a better world.Discover your exciting role
The Design Management Assistant (Design Operations) isresponsible for providing support for the day-to-day activitieswithin the Project Design Management team; namely:administrative support to Design Managers, as required. Supportincludes managing design documents and filing systems wordprocessing, appointment scheduling, organizing, and packagingtime sensitive project deliverable.
Explore your tasks and responsibilitiesSupports Design Managers in the day-to-day operations oftheir projects
Coordinates with Design Managers to prioritize, plan,schedule, and organize meetings and other project activities
Proactively identifies opportunities to take ownership oftasks from Design Managers day-to-day activities - includingmaking suggestions to improve workflows and task completion
Assists with positive, timely, professional communicationand presentations for key internal and external stakeholders -especially in support of presentations for recurring projectmeetings
Attends project meetings, records and posts meeting notes
Assists is preparing project KPIs and other information inpreparation for project meetings and deliverable tracking
Assists with tracking and expediting project designdeliverables and SDC deliverables
Document gathering, organizing and transmitting in supportof project team and project objectives
Expedite project deliverables and update DesignDeliverables Schedule (DDS) accordingly
Provides Back-up/support to other administrative staff asrequired
Provides on-boarding support and assistance for newly hiredpersonnel as well as staff newly assigned to a project
Assist in project close-out
Other duties as assigned
The information contained in this job description is intendedto describe the essential job functions required of thoseassigned to this job. It is not intended to be an exhaustivelist of all responsibilities, duties, knowledge, skills, andabilities needed to perform the job. Please note thatmanagement retains the right to assign or reassign duties andresponsibilities to this job at any time. The ability tocompetently perform all the essential duties of the position,with or without reasonable accommodation, demonstratedcommitment to effective customer service delivery, integrity,and the ability to work productively as a member of a team orwork group are basic requirements of all positions at ExyteGroup.
Show your expertiseEducation: High School Diploma or GED required
4+ years of experience
Construction and/or Engineering Consulting industryexperience preferred
Knowledge of business English, spelling andpunctuation
Skill in composition and accurate production ofcorrespondence, reports and other documents and materials
Knowledge of Microsoft products (e.g. Word, Excel, PowerPoint, Outlook, etc.)
Strong interpersonal and communication skills, includingwriting and verbal skills to interface effectively with alllevels of leadership and staff
Ability to work efficiently and possess excellent timemanagement skillsOutstanding organizational skillsDetail oriented
The Design Management Assistant (Design Operations) isresponsible for providing support for the day-to-day activitieswithin the Project Design Management team; namely:administrative support to Design Managers, as required. Supportincludes managing design documents and filing systems wordprocessing, appointment scheduling, organizing, and packagingtime sensitive project deliverable.
Explore your tasks and responsibilitiesSupports Design Managers in the day-to-day operations oftheir projects
Coordinates with Design Managers to prioritize, plan,schedule, and organize meetings and other project activities
Proactively identifies opportunities to take ownership oftasks from Design Managers day-to-day activities - includingmaking suggestions to improve workflows and task completion
Assists with positive, timely, professional communicationand presentations for key internal and external stakeholders -especially in support of presentations for recurring projectmeetings
Attends project meetings, records and posts meeting notes
Assists is preparing project KPIs and other information inpreparation for project meetings and deliverable tracking
Assists with tracking and expediting project designdeliverables and SDC deliverables
Document gathering, organizing and transmitting in supportof project team and project objectives
Expedite project deliverables and update DesignDeliverables Schedule (DDS) accordingly
Provides Back-up/support to other administrative staff asrequired
Provides on-boarding support and assistance for newly hiredpersonnel as well as staff newly assigned to a project
Assist in project close-out
Other duties as assigned
The information contained in this job description is intendedto describe the essential job functions required of thoseassigned to this job. It is not intended to be an exhaustivelist of all responsibilities, duties, knowledge, skills, andabilities needed to perform the job. Please note thatmanagement retains the right to assign or reassign duties andresponsibilities to this job at any time. The ability tocompetently perform all the essential duties of the position,with or without reasonable accommodation, demonstratedcommitment to effective customer service delivery, integrity,and the ability to work productively as a member of a team orwork group are basic requirements of all positions at ExyteGroup.
Show your expertiseEducation: High School Diploma or GED required
4+ years of experience
Construction and/or Engineering Consulting industryexperience preferred
Knowledge of business English, spelling andpunctuation
Skill in composition and accurate production ofcorrespondence, reports and other documents and materials
Knowledge of Microsoft products (e.g. Word, Excel, PowerPoint, Outlook, etc.)
Strong interpersonal and communication skills, includingwriting and verbal skills to interface effectively with alllevels of leadership and staff
Ability to work efficiently and possess excellent timemanagement skillsOutstanding organizational skillsDetail oriented