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Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday – Friday 9 am – 6pm / 40 hours per week

Reports to: Pastor

*Full-time Benefits may include: Paid Holidays/Holy Days, 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life, Employee Assistance Program, Short-term/Long-term Disability. *Benefits may vary based on employment status and location.

Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities:

1. Answers and transfers phone calls, screening when necessary.
2. Maintains filing systems as assigned.
3. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
4. Responds to and resolves administrative inquiries and questions.
5. Coordinates and schedules travel, meetings, and appointments.
6. Prepares agendas and schedules for meetings.
7. Records and distributes minutes or other records for meetings.
8. Maintains office supplies and coordinates maintenance of office equipment.
9. Adheres to safety training and protocols on a daily basis, taking precautionary measures to ensure the safety and well-being of self and others.
10. Responsible for protecting the confidentiality of any information or material obtained in the service of the organization.
11. Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
12. Every employee is required to take a solution-oriented approach in their interactions and undertakings, promoting collaboration and commitment to the Mission and Vision of the organization.
13. Performs other duties as assigned.

Requirements

Minimum Qualifications:

Education:

1. High school Diploma or equivalent.
2. Associate’s degree preferred.

Experience:

1. At least four (4) years’ experience in an administrative role providing direct support.
2. Bilingual in Spanish and English.

License and Credentials:

1. Reliable transportation.
2. Valid driver license.
3. Valid vehicle insurance.

Minimum Knowledge and Skills:

1. Experience with computer software and Microsoft Office Applications.
2. Must be detail-oriented, organized, self-motivated, and work well independently and on a team.
3. Must have good written and verbal skills.
4. Must have good critical thinking and problem-solving skills.
5. Must pass archdiocesan Safe Environment Requirements and background screening.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. Management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.