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We are a 30-year-old company based in San Diego, providing consulting and engineering construction services. We are seeking a detail-oriented Administrative Assistant (Construction Industry) who knows how to effectively extract accurate information from daily reports into a tracker for billing accuracy, follow up with Foreman/Superintendent on any discrepancies or questions, and assist the Project Manager, Estimating and Accounting Department. Organized, experienced candidates with strong interpersonal skills are encouraged to apply.

Project Administrator Duties and Responsibilities

1. Assist project manager in all administration functions and processes
2. Monitor all moving parts of the project keeping them synchronized and moving forward
3. Prepare, organize, and distribute all necessary project materials
4. Organize and implement formulated policies and procedures
5. Process Daily Reports from all active jobs and extract pertinent information from our billing trackers in an accurate and timely manner
6. Monitor and maintain communications between the field and the office
7. Set goals, provide motivation, and thoroughly support your project team members
8. Analyze project data and produce progress reports
9. Foster positive and productive client relationships
10. Answering 3-line phone system and act as Front-Of House for the company daily, so a professional demeanor and strong phone etiquette is required

Administrative Assistant Requirements and Qualifications

1. Associate or bachelor’s degree preferred
2. 2+ years proven experience as a Construction Administrative Assistant or similar role
3. Proficiency with construction documents
4. Proficiency in Microsoft Suite (Excel, Access)
5. Extremely organized and focused
6. Excellent communication skills both oral and written
7. Propensity for multi-tasking
8. Strong problem-solving abilities and attention to detail
9. Good work ethic and takes direction well
10. Must have experience in Microsoft Office and be highly skilled with spreadsheets, contract documents, and the change order process

Company offers Medical, Dental, Vision, Life & Accident Insurance. Salary commensurate with experience.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Project Management
• Industries: Construction