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The Walsh Group, Ltd., Walsh Construction Group, LLC, and their subsidiaries (collectively “Walsh”) value your privacy. Walsh may collect personal information from you such as identifying information (name, address, education, and professional information), digital network activity (IP address), geo-location, and other forms of personal information. Walsh uses this information to operate, manage, and maintain its businesses and operations.

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• ID: JR10354
• Category: Administration
• Job Type: Full-time

OVERVIEW

We are currently seeking an Administrative Assistant for our National Healthcare Division, in Lexington, KY.

The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

1. Challenging, complex work
2. Creative and innovative problem-solving environment
3. Supportive, communicative managers who reward hard work
4. Opportunities for growth, training, and development
5. Flexibility in career path & progression
6. Opportunities to work and live all over the United States

RESPONSIBILITIES

Provides general administrative support; duties may include the following:

1. Data entry and reporting
2. Processing invoices, check requests or other departmental paperwork
3. Maintenance of SharePoint sites and/or a document library
4. Tracking department certifications and other administrative duties as assigned.
5. Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
6. Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
7. May coordinate the schedule for conference rooms.
8. Orders office supplies and wearables through corporate provided vendors.
9. May perform basic internet research, compile lists and gather information from other departments.
10. May perform general administrative support for a project:
11. General HR or PTO recordkeeping
12. Change Order Processing or other project related administration

QUALIFICATIONS

High school diploma or GED required

Associates degree or some administrative training is a plus

1 year of experience in an office setting

At least 1 year of relevant experience

Ability to work in a fast-paced environment

Ability to take direction and prioritize responsibilities

Solid written and verbal communication skills

Ability to maintain discretion at all times

THE WALSH GROUP OFFERS ALL FULL-TIME EMPLOYEES COMPETITIVE WAGES AND BENEFITS, INCLUDING:

• Eligible for a minimum of 15 Paid Time Off (PTO) days
• 8 paid holidays
• Company 401(k) Matching Contributions
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Commuter Benefits Program
• Maternity Leave Policy
• Short and Long-Term Disability Insurance
• Term Life and AD&D Insurance
• Click here to see our EEO Policy. Walsh is an Equal Opportunity Employer, Disability / Veteran
• Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters