Trend Companies
Administrative Assistant
Trend Companies, Nashville, Tennessee, United States, 37247
Who we are
A social media influencer management firm and marketing agency representing top-tier Talent across the digital landscape. Our company and industry are growing FAST, and we're looking to grow our Trend team as well!
The Administrative Assistant, in coordination with the Executive Admin, performs a wide range of administrative support for the company and executive team to facilitate the efficient operation of the organization. The ideal candidate will exhibit high standards, excellent communication skills, initiative, and the ability to prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
What you'll doAssist the CEO and CGO on day-to-day needs: scheduling, meeting preparation, travel arrangements, and expense reports, in coordination with Executive AdminPlan and execute office events in coordination with Executive AdminReceive and direct visitors, clients, and mailPrepare agendas for meetings and record, compile, and distribute minutes of meetings as neededAssist in planning and coordinating meetings, conferences, and company-wide events, including logistics, event planning, materials preparation, and follow-up actions in coordination with Executive AdminMaintain office supply inventories and snack bar and drinks inventoryMaintain a clean and tidy office spaceSet up workstations, assemble office equipment for staff, and assist in onboarding new hiresHandle requests for information and dataProvide ad-hoc support for the leadership team or other departments as neededWho you are
Able to multitask, prioritize, and manage time effectively while remaining adaptable and able to pivot quicklyA team player with a cheerful and positive attitudeAttention to detail and accuracySelf-motivated and self-directed, able to work independently with minimal supervision, while also collaborating effectively in a teamStrong interpersonal and customer service skills with a strong sense of professionalismExcellent verbal and written communication skillsProficient in MS Office, databases, and information systemsAble to organize and assemble office equipment and shelvingAbility to carry 30 lb boxesQualifications
2+ years of proven experience successfully managing administrative duties listed in job descriptionHigh School Diploma required (Associate's or Bachelor's degree preferred)
A social media influencer management firm and marketing agency representing top-tier Talent across the digital landscape. Our company and industry are growing FAST, and we're looking to grow our Trend team as well!
The Administrative Assistant, in coordination with the Executive Admin, performs a wide range of administrative support for the company and executive team to facilitate the efficient operation of the organization. The ideal candidate will exhibit high standards, excellent communication skills, initiative, and the ability to prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
What you'll doAssist the CEO and CGO on day-to-day needs: scheduling, meeting preparation, travel arrangements, and expense reports, in coordination with Executive AdminPlan and execute office events in coordination with Executive AdminReceive and direct visitors, clients, and mailPrepare agendas for meetings and record, compile, and distribute minutes of meetings as neededAssist in planning and coordinating meetings, conferences, and company-wide events, including logistics, event planning, materials preparation, and follow-up actions in coordination with Executive AdminMaintain office supply inventories and snack bar and drinks inventoryMaintain a clean and tidy office spaceSet up workstations, assemble office equipment for staff, and assist in onboarding new hiresHandle requests for information and dataProvide ad-hoc support for the leadership team or other departments as neededWho you are
Able to multitask, prioritize, and manage time effectively while remaining adaptable and able to pivot quicklyA team player with a cheerful and positive attitudeAttention to detail and accuracySelf-motivated and self-directed, able to work independently with minimal supervision, while also collaborating effectively in a teamStrong interpersonal and customer service skills with a strong sense of professionalismExcellent verbal and written communication skillsProficient in MS Office, databases, and information systemsAble to organize and assemble office equipment and shelvingAbility to carry 30 lb boxesQualifications
2+ years of proven experience successfully managing administrative duties listed in job descriptionHigh School Diploma required (Associate's or Bachelor's degree preferred)