Galman Group, Ltd
Administrative Assistant
Galman Group, Ltd, Jenkintown, Pennsylvania, United States, 19046
Job Type
Full-time
Description
The Administrative Assistant is responsible for providing high-level administrative support at our Property Management Office.
The Administrative Assistant will be responsible for preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties,
Requirements
•Coordinate between maintenance, janitorial, and security staff regarding any requests or work orders.
•Assisting with all special projects or tasks as needed.
•Drafts and edits letters, reports, and other documents.
•Works with maintenance staff and outside vendors to ensure property management concerns are addressed.
•Ensures that deadlines are met and adapts to changing priorities.
•Inputs and updates information in databases and spreadsheets.
•Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
•Assist Property manager with phones.
•Assist with resident correspondence, needs and request.
•Provide recommendations according to customer needs or preferences.
•Maintain polite and professional communication via phone, e-mail, and mail.
•Coordinate internal and external resources to expedite workflow
•Oversee and achieve organizational goals while upholding best practice
•Assisting with billing needs.
•Other duties as required.
Required skills and qualifications
High school diploma or equivalentProven administrative experienceSuperb written and verbal communication skillsStrong time-management skills and multitasking abilityAptitude for learning new software and systemsMust be able to work in a fast-paced and customer service-oriented environmentPerforms duties under pressure and meets deadlines in a timely manner
Primary Equipment/Applications Used
List primary equipment used (standard office equipment, etc.)
•Calculator, Copy Machine, Computer, Printer, Telephone, Fax Machine
List required software (Excel, Word, Outlook, PowerPoint, CAD, etc.) and required proficiency (i.e., basic, intermediate or advanced)
•Outlook, Word, Excel, PowerPoint
Full-time
Description
The Administrative Assistant is responsible for providing high-level administrative support at our Property Management Office.
The Administrative Assistant will be responsible for preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties,
Requirements
•Coordinate between maintenance, janitorial, and security staff regarding any requests or work orders.
•Assisting with all special projects or tasks as needed.
•Drafts and edits letters, reports, and other documents.
•Works with maintenance staff and outside vendors to ensure property management concerns are addressed.
•Ensures that deadlines are met and adapts to changing priorities.
•Inputs and updates information in databases and spreadsheets.
•Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
•Assist Property manager with phones.
•Assist with resident correspondence, needs and request.
•Provide recommendations according to customer needs or preferences.
•Maintain polite and professional communication via phone, e-mail, and mail.
•Coordinate internal and external resources to expedite workflow
•Oversee and achieve organizational goals while upholding best practice
•Assisting with billing needs.
•Other duties as required.
Required skills and qualifications
High school diploma or equivalentProven administrative experienceSuperb written and verbal communication skillsStrong time-management skills and multitasking abilityAptitude for learning new software and systemsMust be able to work in a fast-paced and customer service-oriented environmentPerforms duties under pressure and meets deadlines in a timely manner
Primary Equipment/Applications Used
List primary equipment used (standard office equipment, etc.)
•Calculator, Copy Machine, Computer, Printer, Telephone, Fax Machine
List required software (Excel, Word, Outlook, PowerPoint, CAD, etc.) and required proficiency (i.e., basic, intermediate or advanced)
•Outlook, Word, Excel, PowerPoint