State of Minnesota
Operations Manager-Administration Agency Division Director
State of Minnesota, Saint Paul, Minnesota, United States, 55199
Job Details
Working Title: Business Operations Manager
Job Class: Administration Agency Division Director
Agency: Administration Dept
Job ID : 81032
Location : St. Paul
Telework Eligible : Yes, the incumbent is expected to work in the office 50% of the time.
Full/Part Time : Full Time
Regular/Temporary : Regular
Who May Apply : Open to all qualified job seekers
Date Posted : 10/31/2024
Closing Date : 11/25/2024
Hiring Agency/Seniority Unit : Administration Dept- Managerial
Division/Unit : Facilities Management Division
Work Shift/Work Hours : Days
Days of Work : Monday - Friday
Travel Required : Yes 2 %
Salary Range:
$46.68- $67.01 / hourly; $97,468-$139,917/ annually
Classified Status : Classified
Bargaining Unit/Union : 220 Manager
FLSA Status:
Exempt-Executive
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.
The Business Operations Manager will lead, direct, and manage the business operations of the Facilities Management Division, providing quality leadership and managerial oversight. The incumbent will lead the design, development, and implementation of section goals, strategic operational plans, performance standards, and applicable policies and procedures. This also includes preparing and administering the division’s annual budget from multiple dedicated and non-dedicated funding sources.
The Division has 270 team members, an annual operating budget of $100M, and operates and maintains 23 state buildings, 21 parking facilities, and the 140-acre Capitol Complex. The Business Operations Manager will act on behalf of the Division Director when necessary.
This position supervises directly, 5 positions and indirectly supervises 23 positions.
Qualifications Minimum Qualifications Qualified candidates must have a minimum of three (3) years' experience managing a financial team including budget forecasting, analysis, and monitoring. A Bachelor's degree or higher in business or a closely related field may substitute for one (1) year of experience. This experience must demonstrate working knowledge in the following areas:
Administrative management to plan, organize, and direct human and fiscal resources to achieve full productivity under changing circumstances.
Budget forecasting, development, analysis, and monitoring.
Public procurement and/or administration of contracts, grants, leases, and similar agreements.
Legislative process and public policy development.
In addition, candidates will be evaluated based on the following:
Strong leadership experience and capabilities to create and implement an organizational vision, achieving results consistent with customer and stakeholder expectations.
Ability to lead under conditions of uncertainty and during periods of change, while working on multiple issues and tasks with limited resources.
Strong communication skills, including the ability to communicate effectively in the presentation of ideas, policies, and complex programs and to write in a clear, concise, and accurate manner to a wide range of audiences.
Interpersonal and human relation skills sufficient to establish and maintain effective working relationships within the department and with other agencies and branches of government.
Problem-solving abilities sufficient to identify, analyze, and resolve a broad range of complex problems.
Preferred Qualifications
Experience in state government and public administration.
Five or more years of experience managing a business or operation including business planning and development, finance, human resources, and service delivery.
Knowledge of construction project management, engineering, and energy conservation/building sustainability.
Familiarity with facilities planning and transactions including leasing, acquisition, disposition, and easements.
Bachelor's degree or higher in finance, or closely related degree.
Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks.
Application Details How to Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Teresa Mills at teresa.mills@state.mn.us or 651-201-2428.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Teresa Mills at teresa.mills@state.mn.us.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work.
Connection with their coworkers and communities.
Opportunities for personal and professional growth.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave.
12 paid holidays each year.
Low-cost medical, dental, vision, and prescription drug plans.
6 weeks paid leave for parents of newborn or newly adopted children.
Pension plan that provides income when you retire (after working at least three years).
Employer paid life insurance to provide support for your family in the event of death.
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
Tax-free expense accounts for health, dental, and dependent care.
Resources that provide support and promote physical, emotional, social, and financial well-being.
Support to help you reach your career goals:
Training, classes, and professional development.
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov).
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance.
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care.
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr
Job ID : 81032
Location : St. Paul
Telework Eligible : Yes, the incumbent is expected to work in the office 50% of the time.
Full/Part Time : Full Time
Regular/Temporary : Regular
Who May Apply : Open to all qualified job seekers
Date Posted : 10/31/2024
Closing Date : 11/25/2024
Hiring Agency/Seniority Unit : Administration Dept- Managerial
Division/Unit : Facilities Management Division
Work Shift/Work Hours : Days
Days of Work : Monday - Friday
Travel Required : Yes 2 %
Salary Range:
$46.68- $67.01 / hourly; $97,468-$139,917/ annually
Classified Status : Classified
Bargaining Unit/Union : 220 Manager
FLSA Status:
Exempt-Executive
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.
The Business Operations Manager will lead, direct, and manage the business operations of the Facilities Management Division, providing quality leadership and managerial oversight. The incumbent will lead the design, development, and implementation of section goals, strategic operational plans, performance standards, and applicable policies and procedures. This also includes preparing and administering the division’s annual budget from multiple dedicated and non-dedicated funding sources.
The Division has 270 team members, an annual operating budget of $100M, and operates and maintains 23 state buildings, 21 parking facilities, and the 140-acre Capitol Complex. The Business Operations Manager will act on behalf of the Division Director when necessary.
This position supervises directly, 5 positions and indirectly supervises 23 positions.
Qualifications Minimum Qualifications Qualified candidates must have a minimum of three (3) years' experience managing a financial team including budget forecasting, analysis, and monitoring. A Bachelor's degree or higher in business or a closely related field may substitute for one (1) year of experience. This experience must demonstrate working knowledge in the following areas:
Administrative management to plan, organize, and direct human and fiscal resources to achieve full productivity under changing circumstances.
Budget forecasting, development, analysis, and monitoring.
Public procurement and/or administration of contracts, grants, leases, and similar agreements.
Legislative process and public policy development.
In addition, candidates will be evaluated based on the following:
Strong leadership experience and capabilities to create and implement an organizational vision, achieving results consistent with customer and stakeholder expectations.
Ability to lead under conditions of uncertainty and during periods of change, while working on multiple issues and tasks with limited resources.
Strong communication skills, including the ability to communicate effectively in the presentation of ideas, policies, and complex programs and to write in a clear, concise, and accurate manner to a wide range of audiences.
Interpersonal and human relation skills sufficient to establish and maintain effective working relationships within the department and with other agencies and branches of government.
Problem-solving abilities sufficient to identify, analyze, and resolve a broad range of complex problems.
Preferred Qualifications
Experience in state government and public administration.
Five or more years of experience managing a business or operation including business planning and development, finance, human resources, and service delivery.
Knowledge of construction project management, engineering, and energy conservation/building sustainability.
Familiarity with facilities planning and transactions including leasing, acquisition, disposition, and easements.
Bachelor's degree or higher in finance, or closely related degree.
Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks.
Application Details How to Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Teresa Mills at teresa.mills@state.mn.us or 651-201-2428.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Teresa Mills at teresa.mills@state.mn.us.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work.
Connection with their coworkers and communities.
Opportunities for personal and professional growth.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave.
12 paid holidays each year.
Low-cost medical, dental, vision, and prescription drug plans.
6 weeks paid leave for parents of newborn or newly adopted children.
Pension plan that provides income when you retire (after working at least three years).
Employer paid life insurance to provide support for your family in the event of death.
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
Tax-free expense accounts for health, dental, and dependent care.
Resources that provide support and promote physical, emotional, social, and financial well-being.
Support to help you reach your career goals:
Training, classes, and professional development.
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov).
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance.
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care.
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr