University of Utah
PS Outpatient Svcs. Specialist
University of Utah, Salt Lake City, Utah, United States, 84193
Job Grade:
UGR
FLSA Code:
Nonexempt
Patient Sensitive Job Code:
Yes
Standard Hours per Week:
40
Full Time or Part Time:
Full Time
Shift:
Day
Work Schedule Summary:
Monday – Friday, hours may vary depending on clinic needs.
VP Area:
U of U Health - Academics
Department:
01478 - SOD - EDUCATION
Location:
Other
City:
Salt Lake City, UT
Type of Recruitment:
External Posting
Pay Rate Range:
$16.90-20.45
Close Date:
01/24/2025
Job Summary:
This position will be located at the Rose Park Dental Clinic in Salt Lake City and is a benefits-eligible position including: retirement, medical, dental, vision and life insurance options, generous paid time off accruals, tuition reduction and free public transportation. We recognize the value our team members bring to our organization; our culture is one of continuing education and constant growth with potential opportunities for advancement.
The Outpatient Services Specialist provides exceptional care for our patients and guests by offering them professional service and creating a memorable patient experience. The incumbent accurately and professionally handles all front desk operations including, but not limited to all phases of the patient registration, scheduling, and payment collection processes. The core responsibilities of this role maximize efficiency through facilitating and ensuring the accuracy of the information flow between patients, dental staff, and other various departments.
As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and
PROMISE standards
of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.
Responsibilities:Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Employees may be required to assist in other areas of the clinic as needed.
Schedules patient appointments and contacts patients for rescheduling, missed appointments and appointment reminders.
Assists patients with automated medical record access, as needed.
Corresponds with patients, providers and staff in person and via email, phone, and electronic medical records in a confidential, professional manner using empathy, tact, and diplomacy.
Completes patient check-in and check-out processes by reviewing accounts and other compliance-related documents for completeness and accuracy. Obtains and documents missing information required for registration.
Adheres to standards set by OSHA, HIPAA, FERPA, CODA, and other standards.
Verifies charges are entered into Epic. Collects all necessary co-pays, deductibles, and co-insurance, as needed and reconciles cash against daily charge and cash reports. Verifies patient benefits and eligibility when needed.
Maintains accurate and orderly patient medical records ensuring all paperwork is scanned into Epic. Maintains and utilizes work-lists, including reminder calls, waitlists, referrals, and insurance verification.
Responds to questions regarding account status and concerns. Resolves billing or charge disputes or forwards problem accounts to the appropriate individual for resolution.
Assists in the orientation, education, and training of dental students, residents, and staff on clinical procedures and protocols.
Participates and contributes in committees and discussions regarding clinic operations, protocols, and/or quality assurance.
Knowledge / Skills / Abilities:
Demonstrated potential ability to perform the essential functions of the job as outlined above.
Ability to maintain a professional demeanor in stressful or difficult situations.
Ability to provide care appropriate to the patient demographic served.
Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.
Ability to assess data regarding the patient’s status and provide care, as detailed in the department’s policies and procedures manual.
Demonstrated excellent communication, interpersonal, organizational and follow-through skills.
Ability to be highly motivated and pay attention to detail with a passion to provide excellent customer service in a fast paced and evolving environment.
Ability to work efficiently and independently.
Demonstrated computer skills and an ability and willingness to learn new applications and software, procedures and processes.
Ability to assimilate data from various sources.
Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and respected.
Ability to navigate a facility with multiple providers and services.
Minimum Qualifications:
One year of office experience, customer service experience, or equivalency (one year of education can be substituted for two years of related work experience).
Current, valid Utah driver’s license at time of hire may be required in some areas.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences:
Experience with CDT codes may be preferred.
One year experience in patient registration, admitting or related work may be preferred.
Dental office experience preferred.
Epic experience preferred.
Bilingual in Spanish preferred.
Additional Information:The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).
More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at:
https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah.
A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions:
* Do you have one year of office experience, customer service experience, or the equivalency?
Yes
No
* Do you have a valid Utah Driver's License or are you willing to obtain one upon your date of hire?
Yes
No
Required Documents:
Resume
Optional Documents:
Cover Letter
Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
University Human Resource Management250 East 200 South, Suite 125 Salt Lake City, UT 84111Contact us: (801) 581-2169 By Email: employment@utah.edu
#J-18808-Ljbffr
UGR
FLSA Code:
Nonexempt
Patient Sensitive Job Code:
Yes
Standard Hours per Week:
40
Full Time or Part Time:
Full Time
Shift:
Day
Work Schedule Summary:
Monday – Friday, hours may vary depending on clinic needs.
VP Area:
U of U Health - Academics
Department:
01478 - SOD - EDUCATION
Location:
Other
City:
Salt Lake City, UT
Type of Recruitment:
External Posting
Pay Rate Range:
$16.90-20.45
Close Date:
01/24/2025
Job Summary:
This position will be located at the Rose Park Dental Clinic in Salt Lake City and is a benefits-eligible position including: retirement, medical, dental, vision and life insurance options, generous paid time off accruals, tuition reduction and free public transportation. We recognize the value our team members bring to our organization; our culture is one of continuing education and constant growth with potential opportunities for advancement.
The Outpatient Services Specialist provides exceptional care for our patients and guests by offering them professional service and creating a memorable patient experience. The incumbent accurately and professionally handles all front desk operations including, but not limited to all phases of the patient registration, scheduling, and payment collection processes. The core responsibilities of this role maximize efficiency through facilitating and ensuring the accuracy of the information flow between patients, dental staff, and other various departments.
As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and
PROMISE standards
of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.
Responsibilities:Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Employees may be required to assist in other areas of the clinic as needed.
Schedules patient appointments and contacts patients for rescheduling, missed appointments and appointment reminders.
Assists patients with automated medical record access, as needed.
Corresponds with patients, providers and staff in person and via email, phone, and electronic medical records in a confidential, professional manner using empathy, tact, and diplomacy.
Completes patient check-in and check-out processes by reviewing accounts and other compliance-related documents for completeness and accuracy. Obtains and documents missing information required for registration.
Adheres to standards set by OSHA, HIPAA, FERPA, CODA, and other standards.
Verifies charges are entered into Epic. Collects all necessary co-pays, deductibles, and co-insurance, as needed and reconciles cash against daily charge and cash reports. Verifies patient benefits and eligibility when needed.
Maintains accurate and orderly patient medical records ensuring all paperwork is scanned into Epic. Maintains and utilizes work-lists, including reminder calls, waitlists, referrals, and insurance verification.
Responds to questions regarding account status and concerns. Resolves billing or charge disputes or forwards problem accounts to the appropriate individual for resolution.
Assists in the orientation, education, and training of dental students, residents, and staff on clinical procedures and protocols.
Participates and contributes in committees and discussions regarding clinic operations, protocols, and/or quality assurance.
Knowledge / Skills / Abilities:
Demonstrated potential ability to perform the essential functions of the job as outlined above.
Ability to maintain a professional demeanor in stressful or difficult situations.
Ability to provide care appropriate to the patient demographic served.
Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.
Ability to assess data regarding the patient’s status and provide care, as detailed in the department’s policies and procedures manual.
Demonstrated excellent communication, interpersonal, organizational and follow-through skills.
Ability to be highly motivated and pay attention to detail with a passion to provide excellent customer service in a fast paced and evolving environment.
Ability to work efficiently and independently.
Demonstrated computer skills and an ability and willingness to learn new applications and software, procedures and processes.
Ability to assimilate data from various sources.
Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and respected.
Ability to navigate a facility with multiple providers and services.
Minimum Qualifications:
One year of office experience, customer service experience, or equivalency (one year of education can be substituted for two years of related work experience).
Current, valid Utah driver’s license at time of hire may be required in some areas.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences:
Experience with CDT codes may be preferred.
One year experience in patient registration, admitting or related work may be preferred.
Dental office experience preferred.
Epic experience preferred.
Bilingual in Spanish preferred.
Additional Information:The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).
More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at:
https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah.
A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions:
* Do you have one year of office experience, customer service experience, or the equivalency?
Yes
No
* Do you have a valid Utah Driver's License or are you willing to obtain one upon your date of hire?
Yes
No
Required Documents:
Resume
Optional Documents:
Cover Letter
Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
University Human Resource Management250 East 200 South, Suite 125 Salt Lake City, UT 84111Contact us: (801) 581-2169 By Email: employment@utah.edu
#J-18808-Ljbffr