Les Schwab Tire Center
Administrative Assistant
Les Schwab Tire Center, Bend, Oregon, United States, 97707
Job Description:
POSITION SUMMARY:
The Administrative Assistant plays a key role ensuring smooth day-to-day operations of our Administrative Department and providing flexible support to our Executive Assistant Team. Duties include assisting in various projects and office needs, meeting preparation, travel arrangements, expense reports and document preparation.
PRIMARY RESPONSIBILITIES/FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.
70% Provide general administrative support, including:Arrange and organize meetings, including conference room setup, coordinating with support teamsFiling, written and verbal correspondenceCalendar schedulingRespond to requests in a timely and professional mannerAssist with preparation and review of documents, spreadsheets and presentation slidesExpense report preparation and receipt trackingCompile reports and communications on a recurring basisAssist with various travel arrangements and itinerariesPerform duties of a confidential nature30% Participate in the coordination and support of administrative projects and various company events
MINIMUM EDUCATION & SKILLS REQUIRED
Educational/Experience Requirements:
High school diploma or equivalent2+ years experience in an administrative or office support roleRequired Technical Skills/Knowledge:
Knowledgeable and proficient in productivity applications (Google Workspace, MS Office) including documents, spreadsheets, presentationsConcur and Tableau experience a plusGeneral Knowledge and Abilities:
Professional and friendly demeanorExcellent customer service skillsStrong grammar, editing and proofreading skills, as well as verbal and written communication skillsExcellent organizational and time management skillsStrong attention to detail and accuracyAbility to prioritize, meet deadlines and handle multiple tasks simultaneouslyAbility to work independently and collaboratively with a teamAbility to understand sensitive information and maintain confidentialityPhysical Requirements:
Use of keyboard and telephoneAbility to operate standard office equipmentThe position is frequently required to sit, stand, walk, stoop/bend, reach/grasp and talk/hear/seeOccasional lifting up to 20 poundsWork Environment: Office
BENEFITS:
Quarterly profit-sharing bonusMedical, dental, vision, and life insuranceCompany-funded retirement plan - no cost to employeePaid holidaysPaid time offHybrid arrangements available (work 1-2 days/week from home)Tuition AssistanceEmployee discount
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities. This job description is not all inclusive and is subject to change. Additional duties, responsibilities, and tasks may be assigned, as necessary. Employment remains "AT WILL" at all times.
POSITION SUMMARY:
The Administrative Assistant plays a key role ensuring smooth day-to-day operations of our Administrative Department and providing flexible support to our Executive Assistant Team. Duties include assisting in various projects and office needs, meeting preparation, travel arrangements, expense reports and document preparation.
PRIMARY RESPONSIBILITIES/FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.
70% Provide general administrative support, including:Arrange and organize meetings, including conference room setup, coordinating with support teamsFiling, written and verbal correspondenceCalendar schedulingRespond to requests in a timely and professional mannerAssist with preparation and review of documents, spreadsheets and presentation slidesExpense report preparation and receipt trackingCompile reports and communications on a recurring basisAssist with various travel arrangements and itinerariesPerform duties of a confidential nature30% Participate in the coordination and support of administrative projects and various company events
MINIMUM EDUCATION & SKILLS REQUIRED
Educational/Experience Requirements:
High school diploma or equivalent2+ years experience in an administrative or office support roleRequired Technical Skills/Knowledge:
Knowledgeable and proficient in productivity applications (Google Workspace, MS Office) including documents, spreadsheets, presentationsConcur and Tableau experience a plusGeneral Knowledge and Abilities:
Professional and friendly demeanorExcellent customer service skillsStrong grammar, editing and proofreading skills, as well as verbal and written communication skillsExcellent organizational and time management skillsStrong attention to detail and accuracyAbility to prioritize, meet deadlines and handle multiple tasks simultaneouslyAbility to work independently and collaboratively with a teamAbility to understand sensitive information and maintain confidentialityPhysical Requirements:
Use of keyboard and telephoneAbility to operate standard office equipmentThe position is frequently required to sit, stand, walk, stoop/bend, reach/grasp and talk/hear/seeOccasional lifting up to 20 poundsWork Environment: Office
BENEFITS:
Quarterly profit-sharing bonusMedical, dental, vision, and life insuranceCompany-funded retirement plan - no cost to employeePaid holidaysPaid time offHybrid arrangements available (work 1-2 days/week from home)Tuition AssistanceEmployee discount
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities. This job description is not all inclusive and is subject to change. Additional duties, responsibilities, and tasks may be assigned, as necessary. Employment remains "AT WILL" at all times.