State of Washington
Secretary Supervisor - REENTRY Tacoma
State of Washington, Tacoma, Washington, us, 98417
Salary:
$3,652.00 - $4,881.00 Monthly
Location :
Pierce County - Tacoma, WA
Job Type:
Full Time - Permanent
Job Number:
2024-12782
Department:
Dept. of Corrections
Opening Date:
11/08/2024
Closing Date:
11/23/2024 11:59 PM Pacific
Description
Department of Corrections
Secretary Supervisor
Pierce County Reentry Center - Tacoma, WA
Reentry Division
The Reentry Team is looking to hire a Secretary Supervisor at Pierce County Reentry Center in Tacoma, WA. The hours of work are 08:00 a.m. - 05:00 p.m. Monday - Friday.
Reporting directly to the Reentry Center Manager (RCM), the Secretary Supervisor provides complex confidential secretarial services, assistance to the RCM and oversees clerical support operations. Directly responsible for providing administrative office support to the RCM for the overall management of the custody staff, community corrections staff, maintenance staff, and food service staff. Directly supervises an Office Assistant 3 and is responsible for training, conducting evaluations, tracking/authorizing leave requests, and ensuring core work functions are completed in the absence of the OA3.
The Secretary Supervisor is responsible to adherence with policies regarding tasks such as budgeting, purchasing, and supplies. Researches the costs for equipment, furnishing, and other facility needs as directed by the RCM. Records and tracks equipment inventories and ensures annual inventories are completed. Assists the RCM in overseeing staff for compliance with policies and standards. Ensures operational memorandums are updated and completed as directed by the RCM. The position directly supports the operation with assisting residents transitioning to the community which promotes public safety by positively changing lives and providing individuals with tools and resources for targeted opportunities to successfully transition into the community.
A complete application packet will include all of the following attachments:
Cover letter
regarding your interest in this position.Detailed chronological
resume .Three professional references
with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in Supplemental Information section.Copy of your unofficial
transcripts, if applicable.**Please note, an incomplete application package may disqualify you from the process. **For information about the Reentry Division, please visit our webpage.
Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With more than 8,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities.
DOC OFFERS:
Flexible schedulesComprehensive compensation packagesTraining and development opportunitiesThe fulfillment of public service
Duties
Some of what you'll do as a Secretary Supervisor:
Provide direct secretarial support to the Reentry Center Manager (RCM) and establishes office procedures, standards, priorities, and deadlines:Prepare supervisory files, System Access Requests, Personnel Alert emails, employee criminalhistory requests, and emergency contact sheets.Build and track documents for audits; to include PREA, Department of Health, Safety Audits. Maintain electronic files and systems for audits.Collect and maintain PREA audit documents and ensure audit information is uploaded into the PREA Online Audit System.Assist with inventory control for forms, supplies, duty gear, furniture, cell phones, badges, building keys and equipment.Monitor special projects, request system reports, and audit caseloads.Prepare reports as needed.Ensure policy (s) are distributed and tracked for staff review; assists the RCM in the development of operational memorandums, tracking, and completing. Coordinates with the policy office.Initiate action to ensure work unit goals are met.Supervision and leadership of clerical support:
Directly supervises one Office Assistant 3 (OA3).Identify and support staff training needs and provide cross training, formal and informal training.Develop and maintain job aids in order to assist staff in the completion of duties. Provides primary training of clerical support staff.Assign, monitor, and review staff work products.Maintain supervisory files and meet with staff monthly.Develop and modify work methods.Monitor and evaluate office budget status and initiate corrections:
Assist with anticipating/determining needs, utilize both electronic (TRACKS, internet) and manual ordering systems to order, receive, and distribute office supplies, duty supplies/equipment, cell phones, business cards, janitorial supplies, UA supplies, bus tickets, and forms, following established procedures while staying within budget guidelines. Verify receipt of items ordered, electronically process packing lists for payment.Prepare A-19s, email scans and other documents for payment of monthly office power, utility, shredding, recycling accounts and payments for miscellaneous repairs and services by the business office, and sign as authority for their payment.Proofread materials and make corrections for sentence structure, spelling, grammar, and punctuation. Cross-check and tabulate standard information; extract and compile statistical data from source documents; perform tasks requiring the use of basic arithmetic such as addition, subtraction, multiplication, and division.Monitor the office budget to include main visa, OBF visa and vehicle expenditures to budget log.Provide coordination support for facility staff training requirements and tracks training for compliance:
Coordinates with TDU for annual training schedules and academies for completion of staff training.Coordinates new hire CO2's to schedule them for NEO/CWC Corrections Workers Core.Qualifications
Required Qualifications:
High school diploma or equivalent required.Computer knowledge required (i.e., Microsoft Office, Excel, databases etc.).Ability to file, use appropriate grammar, punctuation, and spelling.Strong written and verbal communication skills.Three (3) years of increasingly responsible office experience requiring keyboarding or typing and including experience leading the work of others.Ability to exercise independent judgment to accomplish or solve problems and to develop new work methods, procedures, or strategies to solve new or unusual problems.Preferred Qualifications:
One (1) or more years' experience with Microsoft SharePoint.An AA Degree or higher In Office, Business Administration, or related field.Prior WA DOC experience.Experience with WA DOC databases, such as OMNI, OnBase, CePrison and Trust Account System.Supplemental Information
Mission : The mission of DOC is to improve public safety by positively changing lives.
Our Vision : Working together for safer communities
Our Commitment : To operate a safe and human corrections system and partner with others to transform lives for a better Washington.
For additional information about the agency, please visitThe DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is notcontingent upon test results.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitThis position may be included in a Union Shop.What We Offer:As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position)Up to 25 paid vacations days a year8 hours of paid sick leave per month11 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation and so much more!For questions about this recruitment, or to request reasonable accommodation in the application process, please email raven.richman@doc1.wa.gov For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Do you have a High School Diploma or GED equivalent?
YesNo
02
Please select the answer that best aligns with your experience
I do not have increasingly responsible office experience to include leading others.1-2 years increasingly responsible office experience to include leading others.3 or more years increasingly responsible office experience to include leading others,
03
Are you currently employed by WA State DOC or have you ever been employed by WA State DOC?
YesNo
04
What is your highest level of education?
High school diploma or GED equivalentAA Degree in Business Administration, or related fieldBachelor's Degree or higher
05
Do you have at least one year of experience using Microsoft SharePoint?
YesNo
06
If you answered yes to the previous question, please describe where you gained this experience. If you answered no, please answer N/A.
07
Will you now or in the future require sponsorship for an immigration-related employment search?
YesNo
08
If hired for this position, do you currently possess required documents to allow you to legally work within the United States? The attached link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
YesNo
Required Question
$3,652.00 - $4,881.00 Monthly
Location :
Pierce County - Tacoma, WA
Job Type:
Full Time - Permanent
Job Number:
2024-12782
Department:
Dept. of Corrections
Opening Date:
11/08/2024
Closing Date:
11/23/2024 11:59 PM Pacific
Description
Department of Corrections
Secretary Supervisor
Pierce County Reentry Center - Tacoma, WA
Reentry Division
The Reentry Team is looking to hire a Secretary Supervisor at Pierce County Reentry Center in Tacoma, WA. The hours of work are 08:00 a.m. - 05:00 p.m. Monday - Friday.
Reporting directly to the Reentry Center Manager (RCM), the Secretary Supervisor provides complex confidential secretarial services, assistance to the RCM and oversees clerical support operations. Directly responsible for providing administrative office support to the RCM for the overall management of the custody staff, community corrections staff, maintenance staff, and food service staff. Directly supervises an Office Assistant 3 and is responsible for training, conducting evaluations, tracking/authorizing leave requests, and ensuring core work functions are completed in the absence of the OA3.
The Secretary Supervisor is responsible to adherence with policies regarding tasks such as budgeting, purchasing, and supplies. Researches the costs for equipment, furnishing, and other facility needs as directed by the RCM. Records and tracks equipment inventories and ensures annual inventories are completed. Assists the RCM in overseeing staff for compliance with policies and standards. Ensures operational memorandums are updated and completed as directed by the RCM. The position directly supports the operation with assisting residents transitioning to the community which promotes public safety by positively changing lives and providing individuals with tools and resources for targeted opportunities to successfully transition into the community.
A complete application packet will include all of the following attachments:
Cover letter
regarding your interest in this position.Detailed chronological
resume .Three professional references
with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in Supplemental Information section.Copy of your unofficial
transcripts, if applicable.**Please note, an incomplete application package may disqualify you from the process. **For information about the Reentry Division, please visit our webpage.
Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With more than 8,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities.
DOC OFFERS:
Flexible schedulesComprehensive compensation packagesTraining and development opportunitiesThe fulfillment of public service
Duties
Some of what you'll do as a Secretary Supervisor:
Provide direct secretarial support to the Reentry Center Manager (RCM) and establishes office procedures, standards, priorities, and deadlines:Prepare supervisory files, System Access Requests, Personnel Alert emails, employee criminalhistory requests, and emergency contact sheets.Build and track documents for audits; to include PREA, Department of Health, Safety Audits. Maintain electronic files and systems for audits.Collect and maintain PREA audit documents and ensure audit information is uploaded into the PREA Online Audit System.Assist with inventory control for forms, supplies, duty gear, furniture, cell phones, badges, building keys and equipment.Monitor special projects, request system reports, and audit caseloads.Prepare reports as needed.Ensure policy (s) are distributed and tracked for staff review; assists the RCM in the development of operational memorandums, tracking, and completing. Coordinates with the policy office.Initiate action to ensure work unit goals are met.Supervision and leadership of clerical support:
Directly supervises one Office Assistant 3 (OA3).Identify and support staff training needs and provide cross training, formal and informal training.Develop and maintain job aids in order to assist staff in the completion of duties. Provides primary training of clerical support staff.Assign, monitor, and review staff work products.Maintain supervisory files and meet with staff monthly.Develop and modify work methods.Monitor and evaluate office budget status and initiate corrections:
Assist with anticipating/determining needs, utilize both electronic (TRACKS, internet) and manual ordering systems to order, receive, and distribute office supplies, duty supplies/equipment, cell phones, business cards, janitorial supplies, UA supplies, bus tickets, and forms, following established procedures while staying within budget guidelines. Verify receipt of items ordered, electronically process packing lists for payment.Prepare A-19s, email scans and other documents for payment of monthly office power, utility, shredding, recycling accounts and payments for miscellaneous repairs and services by the business office, and sign as authority for their payment.Proofread materials and make corrections for sentence structure, spelling, grammar, and punctuation. Cross-check and tabulate standard information; extract and compile statistical data from source documents; perform tasks requiring the use of basic arithmetic such as addition, subtraction, multiplication, and division.Monitor the office budget to include main visa, OBF visa and vehicle expenditures to budget log.Provide coordination support for facility staff training requirements and tracks training for compliance:
Coordinates with TDU for annual training schedules and academies for completion of staff training.Coordinates new hire CO2's to schedule them for NEO/CWC Corrections Workers Core.Qualifications
Required Qualifications:
High school diploma or equivalent required.Computer knowledge required (i.e., Microsoft Office, Excel, databases etc.).Ability to file, use appropriate grammar, punctuation, and spelling.Strong written and verbal communication skills.Three (3) years of increasingly responsible office experience requiring keyboarding or typing and including experience leading the work of others.Ability to exercise independent judgment to accomplish or solve problems and to develop new work methods, procedures, or strategies to solve new or unusual problems.Preferred Qualifications:
One (1) or more years' experience with Microsoft SharePoint.An AA Degree or higher In Office, Business Administration, or related field.Prior WA DOC experience.Experience with WA DOC databases, such as OMNI, OnBase, CePrison and Trust Account System.Supplemental Information
Mission : The mission of DOC is to improve public safety by positively changing lives.
Our Vision : Working together for safer communities
Our Commitment : To operate a safe and human corrections system and partner with others to transform lives for a better Washington.
For additional information about the agency, please visitThe DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is notcontingent upon test results.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitThis position may be included in a Union Shop.What We Offer:As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position)Up to 25 paid vacations days a year8 hours of paid sick leave per month11 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation and so much more!For questions about this recruitment, or to request reasonable accommodation in the application process, please email raven.richman@doc1.wa.gov For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Do you have a High School Diploma or GED equivalent?
YesNo
02
Please select the answer that best aligns with your experience
I do not have increasingly responsible office experience to include leading others.1-2 years increasingly responsible office experience to include leading others.3 or more years increasingly responsible office experience to include leading others,
03
Are you currently employed by WA State DOC or have you ever been employed by WA State DOC?
YesNo
04
What is your highest level of education?
High school diploma or GED equivalentAA Degree in Business Administration, or related fieldBachelor's Degree or higher
05
Do you have at least one year of experience using Microsoft SharePoint?
YesNo
06
If you answered yes to the previous question, please describe where you gained this experience. If you answered no, please answer N/A.
07
Will you now or in the future require sponsorship for an immigration-related employment search?
YesNo
08
If hired for this position, do you currently possess required documents to allow you to legally work within the United States? The attached link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
YesNo
Required Question