Savills North America
Operations Assistant
Savills North America, Dallas, Texas, United States, 75215
About SavillsSavills is a leading commercial real estate firm that offers a wide range of services to its clients, from tenant representation and project management to workplace strategy and occupant experience.Job Responsibilities:Deal Processing and Tracking:
Enter deals into Salesforce, record them in the accounting file, and ensure all necessary documentation is obtained and approved.Invoicing:
Create and track invoices, coordinate with teams for timely deal processing.Accounts Receivable:
Monitor and track payments, update client rebate ledgers, and complete monthly reports.Accounts Payable:
Coordinate payments, manage vendor setups, and handle inquiries regarding third-party payments.Weekly Work in Progress (WIP) Meeting:
Update the tracker to ensure accurate reporting during meetings.Training and Support:
Train new team members on billing processes and provide ongoing support.Market Research and Survey Creation:
Develop market surveys and tour books for accounts, ensuring adherence to account-specific formatting.Ad Hoc Requests:
Support Senior Financial Analyst with various reports and ad hoc requests.Qualifications:At least 3 years of experience in an administrative or operational role.Intermediate Excel skills (VLOOKUP, SUMIF, COUNTIF, Pivot Tables, etc.)Ability to track a high volume of data accurately and consistentlyProven ability to handle a heavy workload and competing deadlinesDetail-oriented with excellent verbal and written communication skillsExcellent administrative and time management skillsSavills values a diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.
Enter deals into Salesforce, record them in the accounting file, and ensure all necessary documentation is obtained and approved.Invoicing:
Create and track invoices, coordinate with teams for timely deal processing.Accounts Receivable:
Monitor and track payments, update client rebate ledgers, and complete monthly reports.Accounts Payable:
Coordinate payments, manage vendor setups, and handle inquiries regarding third-party payments.Weekly Work in Progress (WIP) Meeting:
Update the tracker to ensure accurate reporting during meetings.Training and Support:
Train new team members on billing processes and provide ongoing support.Market Research and Survey Creation:
Develop market surveys and tour books for accounts, ensuring adherence to account-specific formatting.Ad Hoc Requests:
Support Senior Financial Analyst with various reports and ad hoc requests.Qualifications:At least 3 years of experience in an administrative or operational role.Intermediate Excel skills (VLOOKUP, SUMIF, COUNTIF, Pivot Tables, etc.)Ability to track a high volume of data accurately and consistentlyProven ability to handle a heavy workload and competing deadlinesDetail-oriented with excellent verbal and written communication skillsExcellent administrative and time management skillsSavills values a diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.