Totally Joined for Achieving Collaborative Techniques
Administrative Support Specialist II
Totally Joined for Achieving Collaborative Techniques, Washington, District Of Columbia, United States, 20006
About Us:
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking to hire an
Administrative Support Specialist II
to support our United States Department of State (DOS) Diplomatic Technology (DT - formerly IRM) client in
Washington, DC .
The
Administrative Support Specialist II
will provide a wide range and scalable administrative support services to support Diplomatic Technology (DT - formerly IRM). They will be responsible for efficient office administrative operations, functions and liaison between other Department of State (DOS) and Contractor offices. The resource will also be responsible for coordinating data calls, record keeping/reporting, travel schedules, conference room schedules and, managing the day-to-day office operations, as well as a broad range of office administrative and support activities.
DUTIES AND RESPONSIBILITIES:
Provide administrative support to senior managementReview, edit, draft, and prepare executive documentation, letters, memorandums, interoffice communications, confidential reports and other correspondence, to ensure consistency with DOS and DT procedures, timeliness, and format standardsReview internal and external communications for quality and consistency and distribute approved documentation to appropriate personnel, as directedCoordinate and respond to data callsCollect, compile, and coordinate processing of the Weekly Activities ReportsMakes travel arrangements for managers including developing travel itinerary, making air/ground transportation schedules, hotel reservations and ticketing. Prepares travel vouchers and coordinates payments as necessaryRecord, draft, prepare and distribute meeting minutes, as requiredMaintain, update, and track multiple Outlook calendars and schedulesTrack the annual employee evaluation reportsMaintain conference rooms schedule and track reservationsSet up the classified/unclassified Digital Video Conference (DVC) system and coordinate different time zone with regional (i.e., RIMC Directors) offices or missions abroadProficient use of MS Office SuiteDevise and maintain a systematic approach to the organization's Shared drives document repository and update information posted on SharePoint sites, as requiredStay abreast of new and existing policiesDraft monthly and weekly reports to include activities, internal telephone directory, emergency contact list, organization charts, and moreRoute incoming calls and monitors any related follow up communicationsPerform the clerical tasks required to log and track the status of internal/external tasks and assignmentsProvide administrative support concerning time and attendance, leave, organizing office spaces, relocation efforts and replenishing suppliesOn behalf of domestic staff, assist and coordinates with American Red Cross (ARC) building visitor center for badge requests and access to controlled government facilitiesMaintain electronic records filing and distribution listsProvide a daily USPS mail run and processing of all incoming mailPerform other administrative duties as assigned
EDUCATION AND EXPERIENCE:
Four (4) to Seven (7) years of directly related technical experienceHigh School Diploma or equivalentProven knowledge of office administrative supportDemonstrated experience in maintaining an effective office administrative support services, organizational operation, customer service, preparing correspondence, developing efficient filing systems, reviewing, and procuring supply requisitions, assigning, and monitoring clerical functionsDemonstrated experience in taking notes, scheduling meetings and appointments, and providing assistance to visitorsProficiency in the entire Microsoft (MS) Office Suite, including but not limited to Word, Excel, PowerPoint, Visio, Outlook, and ProjectDemonstrated experience in problem solving and attention to detailDemonstrated experience in facilities management including access and logisticsStrong organizational and planning skillsExcellent time management skills and ability to multi-task and prioritize workFunctional knowledge in business processes, office management, computer applications, and customer servicesExcellent written and verbal communication skillsDemonstrated program management experienceActive Security Clearance
BENEFITS:
Medical, Vision and Dental Insurance401-K plus matchPaid Vacation daysPaid holidaysShort Term and Long-Term DisabilityVoluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking to hire an
Administrative Support Specialist II
to support our United States Department of State (DOS) Diplomatic Technology (DT - formerly IRM) client in
Washington, DC .
The
Administrative Support Specialist II
will provide a wide range and scalable administrative support services to support Diplomatic Technology (DT - formerly IRM). They will be responsible for efficient office administrative operations, functions and liaison between other Department of State (DOS) and Contractor offices. The resource will also be responsible for coordinating data calls, record keeping/reporting, travel schedules, conference room schedules and, managing the day-to-day office operations, as well as a broad range of office administrative and support activities.
DUTIES AND RESPONSIBILITIES:
Provide administrative support to senior managementReview, edit, draft, and prepare executive documentation, letters, memorandums, interoffice communications, confidential reports and other correspondence, to ensure consistency with DOS and DT procedures, timeliness, and format standardsReview internal and external communications for quality and consistency and distribute approved documentation to appropriate personnel, as directedCoordinate and respond to data callsCollect, compile, and coordinate processing of the Weekly Activities ReportsMakes travel arrangements for managers including developing travel itinerary, making air/ground transportation schedules, hotel reservations and ticketing. Prepares travel vouchers and coordinates payments as necessaryRecord, draft, prepare and distribute meeting minutes, as requiredMaintain, update, and track multiple Outlook calendars and schedulesTrack the annual employee evaluation reportsMaintain conference rooms schedule and track reservationsSet up the classified/unclassified Digital Video Conference (DVC) system and coordinate different time zone with regional (i.e., RIMC Directors) offices or missions abroadProficient use of MS Office SuiteDevise and maintain a systematic approach to the organization's Shared drives document repository and update information posted on SharePoint sites, as requiredStay abreast of new and existing policiesDraft monthly and weekly reports to include activities, internal telephone directory, emergency contact list, organization charts, and moreRoute incoming calls and monitors any related follow up communicationsPerform the clerical tasks required to log and track the status of internal/external tasks and assignmentsProvide administrative support concerning time and attendance, leave, organizing office spaces, relocation efforts and replenishing suppliesOn behalf of domestic staff, assist and coordinates with American Red Cross (ARC) building visitor center for badge requests and access to controlled government facilitiesMaintain electronic records filing and distribution listsProvide a daily USPS mail run and processing of all incoming mailPerform other administrative duties as assigned
EDUCATION AND EXPERIENCE:
Four (4) to Seven (7) years of directly related technical experienceHigh School Diploma or equivalentProven knowledge of office administrative supportDemonstrated experience in maintaining an effective office administrative support services, organizational operation, customer service, preparing correspondence, developing efficient filing systems, reviewing, and procuring supply requisitions, assigning, and monitoring clerical functionsDemonstrated experience in taking notes, scheduling meetings and appointments, and providing assistance to visitorsProficiency in the entire Microsoft (MS) Office Suite, including but not limited to Word, Excel, PowerPoint, Visio, Outlook, and ProjectDemonstrated experience in problem solving and attention to detailDemonstrated experience in facilities management including access and logisticsStrong organizational and planning skillsExcellent time management skills and ability to multi-task and prioritize workFunctional knowledge in business processes, office management, computer applications, and customer servicesExcellent written and verbal communication skillsDemonstrated program management experienceActive Security Clearance
BENEFITS:
Medical, Vision and Dental Insurance401-K plus matchPaid Vacation daysPaid holidaysShort Term and Long-Term DisabilityVoluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)