Flagship Facility Services
Onboarding Specialist
Flagship Facility Services, San Jose, California, United States, 95199
It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.The pay rate or range for this position is: $27.50 per hour.Job Summary
The Human Resources Onboarding Specialist is responsible for handling all steps necessary for bringing on a new hire after the individual has accepted the offer through the first day of work, including background checks, notifying candidates post-clearance, processing pre-hire verifications, answering candidate questions, processing I-9s, and delivering New Hire Orientation upon arrival. This team member will provide daily updates to managers, candidates, and recruiters, and ensure proper onboarding and accurate flow of data. This role also includes HR coordination responsibilities.Essential Functions
Provide full-cycle recruitment support for all job requisitions across the organization.Meticulously track the status of candidates and job requisitions in our Applicant Tracking System and give regular updates to the hiring managers via phone calls or direct emails.Take a proactive approach with the entire onboarding process and suggest improvements where needed to ensure that each candidate has an exceptional new-hire experience.Serve as liaison between hiring managers, operations team, and information technology team to ensure each new hire has their necessary system access, hardware, building access, and appropriate ‘welcome’ gift for their first day.Consistently communicate with all new hires and hiring managers to give a status update of the onboarding progress.Provide Administrative HR support to the onsite HR Team.Provide general HR support to union and non-union employees as assigned.May assist/process employee transactions under the direction of RHRM.Create and interpret various reports using Excel and other MS Office software.Assist with basic project oversight to ensure timely progress and completion, as assigned.May assist with intake and maintenance of electronic employee files and company documents.Perform other duties as assigned by RHRM.Knowledge and Skills
Excellent written and verbal communication skills. Able to multi-task with the ability to rearrange priorities on short notice. Strong problem resolution skills. Solid attention to detail, time management, and the ability to handle confidential and sensitive information.Education and Work Experience
Bachelor’s degree required; HR-related degree preferred. 2+ years of relevant work experience; experience in HR onboarding role preferred. Excellent verbal and written communication skills – in person, phone, and email. Must enjoy communicating with and assisting others. Strong relationship-building and presentation skills. Strong problem-solving and decision-making skills; knows when to escalate issues. Comfortable working in a team environment but also able to operate independently. Solid proficiency in Excel, Word, and PowerPoint. Experience with using HR tools & technology, such as applicant tracking systems and/or HRIS modules, is preferred.Work Environment
Small-to-large work environment. Fast-paced work environment. Occasional large group events such as job fairs, community centers, learning institutes. The noise level in the work environment is usually moderate. Exposed to a combination of normal office-type environments and kitchen environments.Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk, or hear. Physical requirements include stooping, standing, climbing, and occasionally lifting a minimum of 40 lbs. of office or facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Work Authorization
Authorized to work in the U.S.Equal Employment Opportunity Employer
Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.Americans with Disabilities Act
Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
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The Human Resources Onboarding Specialist is responsible for handling all steps necessary for bringing on a new hire after the individual has accepted the offer through the first day of work, including background checks, notifying candidates post-clearance, processing pre-hire verifications, answering candidate questions, processing I-9s, and delivering New Hire Orientation upon arrival. This team member will provide daily updates to managers, candidates, and recruiters, and ensure proper onboarding and accurate flow of data. This role also includes HR coordination responsibilities.Essential Functions
Provide full-cycle recruitment support for all job requisitions across the organization.Meticulously track the status of candidates and job requisitions in our Applicant Tracking System and give regular updates to the hiring managers via phone calls or direct emails.Take a proactive approach with the entire onboarding process and suggest improvements where needed to ensure that each candidate has an exceptional new-hire experience.Serve as liaison between hiring managers, operations team, and information technology team to ensure each new hire has their necessary system access, hardware, building access, and appropriate ‘welcome’ gift for their first day.Consistently communicate with all new hires and hiring managers to give a status update of the onboarding progress.Provide Administrative HR support to the onsite HR Team.Provide general HR support to union and non-union employees as assigned.May assist/process employee transactions under the direction of RHRM.Create and interpret various reports using Excel and other MS Office software.Assist with basic project oversight to ensure timely progress and completion, as assigned.May assist with intake and maintenance of electronic employee files and company documents.Perform other duties as assigned by RHRM.Knowledge and Skills
Excellent written and verbal communication skills. Able to multi-task with the ability to rearrange priorities on short notice. Strong problem resolution skills. Solid attention to detail, time management, and the ability to handle confidential and sensitive information.Education and Work Experience
Bachelor’s degree required; HR-related degree preferred. 2+ years of relevant work experience; experience in HR onboarding role preferred. Excellent verbal and written communication skills – in person, phone, and email. Must enjoy communicating with and assisting others. Strong relationship-building and presentation skills. Strong problem-solving and decision-making skills; knows when to escalate issues. Comfortable working in a team environment but also able to operate independently. Solid proficiency in Excel, Word, and PowerPoint. Experience with using HR tools & technology, such as applicant tracking systems and/or HRIS modules, is preferred.Work Environment
Small-to-large work environment. Fast-paced work environment. Occasional large group events such as job fairs, community centers, learning institutes. The noise level in the work environment is usually moderate. Exposed to a combination of normal office-type environments and kitchen environments.Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk, or hear. Physical requirements include stooping, standing, climbing, and occasionally lifting a minimum of 40 lbs. of office or facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Work Authorization
Authorized to work in the U.S.Equal Employment Opportunity Employer
Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.Americans with Disabilities Act
Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
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