City of Norfolk, VA
Financial Operations Manager (Bureau of Public Safety Financial Management)
City of Norfolk, VA, Norfolk, Virginia, United States, 23500
Financial Operations Manager (Bureau of Public Safety Financial Management)
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Financial Operations Manager (Bureau of Public Safety Financial Management)
Salary
$64,296.00 - $105,126.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12655
Department
Police
Division
Public Safety Finance Bureau
Opening Date
11/22/2024
Closing Date
12/2/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The Norfolk Police Department is committed to represent one of the most diverse cities in the region. Norfolk is home to over 244,000 residents include an array of social, economic, and ethnic groups. It is the Norfolk Police Department’s mission to recruit, attract, and maintain a diverse work agency that will represent our city, citizens, and the communities we serve.
The Bureau of Public Safety Financial Management is responsible for handling the financial areas to include accounts payable, grants, budget, and payroll for the departments of Norfolk Fire-Rescue and the Norfolk Police Department.
The Norfolk Police Department is excited to announce an opportunity for an experienced and highly motivated individual to join our team as a Financial Operations Manager within the Bureau of Public Safety Financial Management team.
The Financial Operations Manager position will be responsible for supervising and overseeing duties performed in the areas of grant management, managing and monitoring of the department’s special revenue accounts, as well as reviewing and improving internal financial management processes.
The departmental hiring range for this position is $64,296.00-$73,940.00 annually
Essential Functions
Essential functions include, but not limited to:
Supervise, evaluate, and discipline grants management staff.
Reviews and approves AFMS (Advantage Financial Management System) documents to ensure accuracy and adherence to policy.
Reviews financial accounts; prepares and reviews budget modification documents.
Assists with troubleshooting issues within PSFM (Peoplesoft Fiscal Management) in fiscal matters such as referring department members to appropriate office/agency for resolution.
Examines the need for improvements, makes recommendations to Bureau Manager, and performs work necessary for the establishment of the improvement area.
Coordinates grant activities and proposals by researching, identifying and communicating grant funding opportunities.
Reviews and assists with the preparation of grant applications, quarterly reports, financial reports, and the management of program funds.
Ensures timeliness of grant activities.
Handles financial audits (i.e., Schedule of Expenditures of Federal Awards SEFA, single audit, grants, etc.)
Reviews the preparation of ordinances and documentation necessary for account setup
Manages budgets for Special Revenue Accounts.
Prepares annual certification reports and monthly special revenue and grant reports.
Ensures the maintenance of files necessary for compliance with state and federal regulations for grants and special revenue accounts.
Assists Bureau Manager with special projects as needed.
Ensures adherence of internal and external grant and special revenue management procedures.
Prepares policy and procedures documents for oversight area.
Performs other duties as necessary.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience in financial operations.
Additional Information & Requirements
Work Hours:
Monday-Friday 8:30 a.m. - 5:00 p.m.
Signing Bonus:
This position is eligible for a one-time $5,000 signing bonus. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period and/or recruit academy. To receive the signing bonus, you must be an active employee in good standing.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Please select the highest level of education you have completed.
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree
Master's Degree or higher
03
Please indicate the number of years you have in grant or project management
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
04
How many grants or projects with budgets have you managed at one time?
I have managed less than 5 grants/projects at one time.
I have managed 5 to 10 grants/projects at one time.
I have managed more than 10 grants/projects at one time.
05
Please indicate the number of years you have in financial management supervision.
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
06
How many financial staff members have you supervised at one time?
I do not have any experience supervising financial staff.
I have supervised less than 3 financial staff members at one time.
I have supervised 3-5 financial staff members at one time.
I have supervised more than 5 financial staff members at one time.
07
Please describe your financial management supervisory experience, if you answered no experience to the above question, please indicate N/A.
08
How many years of experience do you have in governmental accounting?
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
09
Please list the municipalities with which you have worked. (If none, please indicate N/A)
10
How many years of experience do you have working with financial systems or software?
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
11
How many years of experience do you have in reconciling financial accounts?
I have no experience
I have less than two years of experience
I have two – four years of experience
I have four – six years of experience
I have more than six years of experience
12
Please select the response that best describes your computer skill level, including using Microsoft Office.
I do not have any experience with Microsoft Office
I have a beginner level of experience using computers on a random basis and require further training
I have a proficient level of experience using computers on a regular basis and can assist others with the use of a computer
I have an advanced level of experience using computers on a daily basis and can train others on new software
13
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
14
The expected hiring salary range for this position is $64,296 - $73,940. Are you willing to accept a salary within this range?
Yes
No
15
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
16
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
17
A conviction (felony or misdemeanor) does not necessarily eliminate you from employment consideration. A criminal background check is conducted on all new hires. Failure to disclose all criminal convictions may result in disqualification from employment consideration or may result in dismissal from City of Norfolk employment if you have been hired. The nature of the offense; the time that has passed since the offense, conduct and/or completion of the sentence; and the nature of the job sought may be taken into consideration. Have you ever been convicted of a felony or a misdemeanor?
I have been convicted of a felony
I have been convicted of a misdemeanor
I have been convicted of a felony and a misdemeanor
I have not been convicted of a felony or a misdemeanor
18
If you answered, that you have been convicted of a felony and/or a misdemeanor, please provide an explanation including the city, state and date of the conviction. This excludes minor traffic violations such as speeding tickets.
19
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
Apply
Please verify your email address Verify Email
Print (https://www.governmentjobs.com/careers/norfolk/jobs/newprint/4729806)
Apply
Financial Operations Manager (Bureau of Public Safety Financial Management)
Salary
$64,296.00 - $105,126.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12655
Department
Police
Division
Public Safety Finance Bureau
Opening Date
11/22/2024
Closing Date
12/2/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The Norfolk Police Department is committed to represent one of the most diverse cities in the region. Norfolk is home to over 244,000 residents include an array of social, economic, and ethnic groups. It is the Norfolk Police Department’s mission to recruit, attract, and maintain a diverse work agency that will represent our city, citizens, and the communities we serve.
The Bureau of Public Safety Financial Management is responsible for handling the financial areas to include accounts payable, grants, budget, and payroll for the departments of Norfolk Fire-Rescue and the Norfolk Police Department.
The Norfolk Police Department is excited to announce an opportunity for an experienced and highly motivated individual to join our team as a Financial Operations Manager within the Bureau of Public Safety Financial Management team.
The Financial Operations Manager position will be responsible for supervising and overseeing duties performed in the areas of grant management, managing and monitoring of the department’s special revenue accounts, as well as reviewing and improving internal financial management processes.
The departmental hiring range for this position is $64,296.00-$73,940.00 annually
Essential Functions
Essential functions include, but not limited to:
Supervise, evaluate, and discipline grants management staff.
Reviews and approves AFMS (Advantage Financial Management System) documents to ensure accuracy and adherence to policy.
Reviews financial accounts; prepares and reviews budget modification documents.
Assists with troubleshooting issues within PSFM (Peoplesoft Fiscal Management) in fiscal matters such as referring department members to appropriate office/agency for resolution.
Examines the need for improvements, makes recommendations to Bureau Manager, and performs work necessary for the establishment of the improvement area.
Coordinates grant activities and proposals by researching, identifying and communicating grant funding opportunities.
Reviews and assists with the preparation of grant applications, quarterly reports, financial reports, and the management of program funds.
Ensures timeliness of grant activities.
Handles financial audits (i.e., Schedule of Expenditures of Federal Awards SEFA, single audit, grants, etc.)
Reviews the preparation of ordinances and documentation necessary for account setup
Manages budgets for Special Revenue Accounts.
Prepares annual certification reports and monthly special revenue and grant reports.
Ensures the maintenance of files necessary for compliance with state and federal regulations for grants and special revenue accounts.
Assists Bureau Manager with special projects as needed.
Ensures adherence of internal and external grant and special revenue management procedures.
Prepares policy and procedures documents for oversight area.
Performs other duties as necessary.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
Three years experience in financial operations.
Additional Information & Requirements
Work Hours:
Monday-Friday 8:30 a.m. - 5:00 p.m.
Signing Bonus:
This position is eligible for a one-time $5,000 signing bonus. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period and/or recruit academy. To receive the signing bonus, you must be an active employee in good standing.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Please select the highest level of education you have completed.
High School Diploma/GED
Some College (6 months or more)
Vocational/Technical Degree
Associate's Degree
Bachelor's Degree
Master's Degree or higher
03
Please indicate the number of years you have in grant or project management
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
04
How many grants or projects with budgets have you managed at one time?
I have managed less than 5 grants/projects at one time.
I have managed 5 to 10 grants/projects at one time.
I have managed more than 10 grants/projects at one time.
05
Please indicate the number of years you have in financial management supervision.
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
06
How many financial staff members have you supervised at one time?
I do not have any experience supervising financial staff.
I have supervised less than 3 financial staff members at one time.
I have supervised 3-5 financial staff members at one time.
I have supervised more than 5 financial staff members at one time.
07
Please describe your financial management supervisory experience, if you answered no experience to the above question, please indicate N/A.
08
How many years of experience do you have in governmental accounting?
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
09
Please list the municipalities with which you have worked. (If none, please indicate N/A)
10
How many years of experience do you have working with financial systems or software?
I have no experience
I have less than two years of experience
I have two–four years of experience
I have four–six years of experience
I have more than six years of experience
11
How many years of experience do you have in reconciling financial accounts?
I have no experience
I have less than two years of experience
I have two – four years of experience
I have four – six years of experience
I have more than six years of experience
12
Please select the response that best describes your computer skill level, including using Microsoft Office.
I do not have any experience with Microsoft Office
I have a beginner level of experience using computers on a random basis and require further training
I have a proficient level of experience using computers on a regular basis and can assist others with the use of a computer
I have an advanced level of experience using computers on a daily basis and can train others on new software
13
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
14
The expected hiring salary range for this position is $64,296 - $73,940. Are you willing to accept a salary within this range?
Yes
No
15
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
16
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
17
A conviction (felony or misdemeanor) does not necessarily eliminate you from employment consideration. A criminal background check is conducted on all new hires. Failure to disclose all criminal convictions may result in disqualification from employment consideration or may result in dismissal from City of Norfolk employment if you have been hired. The nature of the offense; the time that has passed since the offense, conduct and/or completion of the sentence; and the nature of the job sought may be taken into consideration. Have you ever been convicted of a felony or a misdemeanor?
I have been convicted of a felony
I have been convicted of a misdemeanor
I have been convicted of a felony and a misdemeanor
I have not been convicted of a felony or a misdemeanor
18
If you answered, that you have been convicted of a felony and/or a misdemeanor, please provide an explanation including the city, state and date of the conviction. This excludes minor traffic violations such as speeding tickets.
19
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Agency
City of Norfolk
Apply
Please verify your email address Verify Email