Analyst - National General Affairs

Job Details Job Location Irvine Headquarters - Irvine, CA Position Type Full Time Education Level High School/G.E.D Travel Percentage Rarely Job Shift 1st Job Category Business Planning Description About Hyundai GLOVIS America Inc. GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The Analyst - National General Affairs position is responsible for overseeing and managing a variety of administrative, purchasing, and compliance tasks to ensure smooth and efficient operations within the organization. This role requires a high level of organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The General Affairs Analyst will work closely with various departments to support daily operations and special projects. Responsibilities Purchasing: Complete purchasing requests for HQ, VPC Arizona and Freight Forwarding offices Review Purchase Orders (POs) for accuracy and obtain quotes from multiple sources to ensure the best price options Communicate with requesters regarding POs and purchasing needs Travel Support: Provide new hires with login credentials for the travel site Examine travel requests submitted by employees to ensure compliance with the company's travel policy Arrange hotel accommodations for employees as needed K-SOX Compliance: Review purchase request submissions for accuracy Conduct spot checks on invoices being processed Prepare and report weekly on non-compliances for each location Invoice Processing: Process invoices in a timely and accurate manner Ensure all invoices are properly documented and approved Credit Card Reconciliation: Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed Collect, analyze, and report data to support decision-making processes Special projects (construction, remodel, etc.) as assigned and needed Assist with Facility needs by making arrangement with contractors Compensation $52,000 - $56,000 per year (Subject to Compensation Study Upon Candidate Selection) Benefits of Working at Hyundai GLOVIS America Inc. Medical Insurance Vision Insurance Dental Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement 401(k) with Generous Matching Referral Bonuses Auto Allowance Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities Discretionary Bonuses Tuition Reimbursement Benefits may vary by location. All benefits pursuant to Company policy Qualifications Skills & Qualifications Proficient PC Skills - Excel, Word, PowerPoint, Outlook Required Strong communication skills, critical thinking, planning, and organizational skills Required Ability to work independently and as part of a team Required Knowledge of budget and expense management Required Experience in vendor and contract management Required Education & Experience High School Diploma/G.E.D Required Associate's Degree Preferred 1 - 2Years of Direct Work Experience Required 2 - 5 Years of Direct Work Experience Preferred Physical Requirements Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Lift up to 25 lbs. Carry up to 25 lbs. Stand/walk Ability to work in all climates, with potential exposure to change in temperature Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical office environment with low-level noise exposure The position is based in the Irvine, CA office Communication with employees and field partners will be primarily conducted via phone and email The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.